COUNCIL MEETING MINUTES- December 14 2021

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
December 14th, 2021

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor (absent )
Joan Arsenault – Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. FIRE DEPARTMENT: Chief Jason Woodbury gave the following report. Jason wanted to thank council for attending the Christmas Party. Rain gutters were cleaned on Monday Night and the new Deputy Chief Doug Trowsdale is in his position and he will be responsible for the Fleet and Maintenance. There was also an expression of interest put out to the department for the captain position, and interviews will be done in the new year. Also, Jason had some concerns about the Fire Service report that he wants to point out. Recruitment retention, there is already 10 people waiting to get into the department, so he does not see this as an issue. The Water Supply he wanted to suggest that the community invest in their own rather than piggybacking on someone else. Rescue pumper he did not feel was an option as if the pumper is at a fill site, then all of the equipment for the rescue is not available at the scene. And he will be creating a maintenance policy in the new year. John and Jason were on a call with the insurance company to see about changing the rating of the fire trucks for small municipalities, however those were not the right people to be discussing it with, Jason has since received contact names for the correct people and will be in touch with them in the new year. The 2022 budget will be completed at the end of December, and the firefighters wanted to know if they could budget in for a new cap on the fast rescue as the one, they have does not fit properly and does not match the color of the truck. John Searle gave the following report: There were 5 calls last month and the department wanted to know if the Santa Claus Run and the Decorating contest could be on the same date next year so it could be advertised together. Also, the firefighters wanted to know if the hose in the bay could be connected to the water softener machine as when the trucks are being washed, they leave spots on them from the hard water. Council advised that if Gillis Heating could do it to get it done.

Albert thanks Jason and John for the report.

4. MAINTENANCE REPORT: Monty MacAusland gave the following report: The drum and the pump are all ready to go and Monty just needs to know where the council wants him to buy the Diesel.

MOTION moved by Allan Parks seconded by Pat MacLellan and carried
THAT the Community continue to purchase the Diesel at Thibideau’s Auto and keep it local.

5. REC CENTER REPORT: Councilor Jacqueline Lecky gave the following report: Everything is going good at the bingo and there will be no bingo on December 26th, 2021 to give the staff some time with their families.

6. ADOPTION OF MINUTES: Meeting minutes for November 9th, 2021

MOTION moved by Jacqueline Lecky seconded by John Searle and carried
THAT the minutes for November 9th, 2021 be approved as presented.

7. BUSINESS ARISING:
a) West Lagoon ICIP Funding: There is still no word if the funding was approved yet. Mayor Albert checked in with Bobby Morrissey Office and we still have not heard back.
b) Sidewalks on Wilfred St: Deputy Mayor Allan and CAO Michelle met with 2 engineers from Highways about the options of sidewalks on Wilfred St. The engineers are going to get some more information and get back to the community.
c) Skate Park Equipment: The equipment has finally arrived but will not be put together till the spring. Michelle checked into this, and it will not affect the funding.
d) Sledding Hill: Councilor Pat did not have time to look into this but will have more information for next meeting.
e) Shared Office Space for Municipalities: A meeting will be set up in the New year with the Mayors and Deputy Mayors of each community to discuss how this will work.
f) Property Next to the Church: Council received a letter from the Property and Finance at the Church advising council that at this time they are not looking to sell that property but if things change, they will give council consideration.
g) Fire Service Review: At this time councillor Ivan Blanchard was called and put on speaker phone, as he was the chair of this committee. Ivan gave his recommendations to council based on the Fire Service Review that was completed that the committee felt that they should hire a consultant to put a water source in the community. As at this time the committee feels that the water source is more important at this time. Then they can look at purchasing a new fire truck once they have the water source. Council discussed this.

MOTION moved by Ivan Blanchard seconded by Allan Parks and carried
THAT the Community hire a consultant to have a water source put in the community.

Ivan had to leave the meeting by phone.

8. COMMITTEE REPORTS:
a) Fire Dept: Council discussed the Truck cap for the fast rescue.

MOTION moved by Allan Parks seconded by John Searle and carried
THAT the community purchase the New Cap for the Fast Rescue for $2,500.00 plus HST.

b) Planning Board- Development Permits- No Permits
c) Sewer: Past Due Accounts: There were 11 Letters were served. There was 1 out of the 11 that has not made contact. So, the sign will be put out tomorrow to disconnect.
d) Firehall Maintenance & Street Lights: Pat will check into the corner of Gillis St and Heritage to see if there needs to be a Street Light out in.
e) Community Improvements: It was mentioned that the man door going into the fire bay needs to be looked at as the door is not closing properly and the casing is rotten.
f) Finances:

9. APPROVAL OF BILLS TOTALING $ 83,792.59

MOTION moved by John Searle seconded by Pat Maclellan and carried
THAT the payment of the bills totaling $ 83,792.59 is approved.

10. NEW BUSINESS:
a) Budget: The 2022/2023 budget will be worked on in January 2022
b) Thank you cards: Council received 2 thank you cards for flowers that were sent out to 2 recent deaths.
c) PEI Command Veteran’s Book: council received a request for a donations for the new book that will be done in 2022.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the Community donate the advertisement 1/10 of a page to the Veterans book for $250.00

11. NEXT MEETING: January 11th, 2022

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of December 14th, 2021 be adjourned.

 

COUNCIL MEETING MINUTES- October 12 2021

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
October 12th, 2021

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. FIRE DEPARTMENT: Chief Jason Woodbury gave the following report.
Covid – 19 Vax Policy has been put in place and there is only 3 members that have not been fully vaccinated and they are working on getting them. Also, they have brought on a Chaplin for the department which will be a good resource for the department for counseling fire fighters when they are on a bad call. This position does not require any extra cost for the department. The memorial was a big success and he received lots of good feedback. Jason also thanked council on all their involvement in the project. They are still waiting for the Governor General to meet with the department to present them with the Covid 19 warrior coin. Halloween Night they will be staffing the hall from 8-12 and they wanted to know if council would donate towards food again this year. #112 is still out of service due to the brakes, and palmers is still trying to get a solution to fix them. Christmas party is December 4th at 6:00 pm and council needs to let Gary know who is attending.
John Searle gave the following report: They had 2 calls last month and Ground Search and Resue will be using the upstairs for some of their training.

Albert thanks Jason and John for the report.

MOTION moved by Jacqueline Lecky seconded by Ivan Blanchard and carried
THAT the Community donate $200.00 to the Fire department to cover food for Halloween as they will be staffing the fire hall from 8-12 pm.

4. MAINTENANCE REPORT: Monty MacAusland gave the following report: Everything is good in the community and the final grass cutting was done for the season. All the playground equipment will be taking in for the season by the end of the month. And he spoke with JC Drilling, and they are going to try to get the worst of the repairs done on Gillis St before Winter sets in.

5. REC CENTER REPORT: Covid-19 Vax is in place for the bingo, and it has been going well., staff did not have to turn anyone away that did not have their records.

6. ADOPTION OF MINUTES: Meeting minutes for September 14th, 2021

MOTION moved by Allan Parks seconded by John Searle and carried
THAT the minutes for September 14th, 2021 be approved as presented.

7. BUSINESS ARISING:
a) West Lagoon ICIP Funding: There is still no word if the funding was approved yet. And the land transfer the papers are with Linkletter’s lawyers since April to be signed. Albert said that he will touch base with Linkletter’s to see when they will be signed.
b) Church Property: The letter is ready to be sent to the committee about purchasing the land in front of the church for green space for the community if they are looking to sell the property.
c) Burnt House of Wilfred St: Michelle was speaking with the new owner, and they have filled out a demolition permit to have the house tore down by Halloween.
d) Snow Removal Contract: council received another quote from a different company to remove snow. And also 2 quotes on purchasing a tractor for the community. After some discussion council decided not to buy this year but maybe getting a committee together to see if there is a better option like secondhand equipment or renting equipment for the season. And for this year to have someone else do the snow removal.

MOTION moved by Ivan Blanchard seconded by Jacqueline Lecky and carried
THAT the community accept the tender from CLS Holding to do the Snow Removal for the 2021/2022 season at $6,900.00 paid over a 4-month period.

e) Sidewalks on Wilfred St: Council has still not heard back from the engineer on what the community can do for sidewalks on Wilfred St. Albert said that he will contact the engineer to see if there has been any progress on this.
f) Sewer Maintenance Contract: Michelle received some contracts from other communities and what they pay for the services. And provided this to council for review. Council decided that they will leave their contract as is for now.

8. COMMITTEE REPORTS:
a) Fire Dept: Fire Service Review: Michelle sent a message to Bill for an update and is still waiting. Hopefully council will have the review for next meeting.
b) Planning Board- Development Permits- 7 Heritage & 77 Lady Slipper Dr N both building storage Sheds.
c) Sewer: Rate Increase over the next 5 Years: Michelle is getting ready to do the application with IRAC and wanted to know from council what they have decided on the increase.

MOTION moved by Jacqueline Lecky seconded by Allan Parks and carried
THAT the Community increase the Sewer rate to $40.00 a year for the next 5 years.

Pat MacLellan opposed Motion carried.

d) Firehall Maintenance & Street Lights: Pat will check Main Dr W to see if there are any streetlights out that need to be reported.
e) Community Improvements: Jacqueline Lecky advised that the Skate Park equipment is due to arrive around the first of November and will need to be built before we can receive the grant for funding.
f) Finances: Everything is good.

9. APPROVAL OF BILLS TOTALING $ 28,671.18

MOTION moved by Pat MacLellan seconded by John Searle and carried
THAT the payment of the bills totaling $ 28,671.18 is approved.

10. NEW BUSINESS:
a) Pesticides in the community: A resident in the community sent an email about residents in the neighborhood using a pesticide for weeds and wanted to know if it was possible to have this banned from the community. Council discussed this and has decided at this time they are not going to create a Bylaw to ban pesticide in the community as they do not have a Bylaw enforcement officer to police this, and this can be an issue that is hard to enforce.
b) Home for Christmas Donation: Council received a request for the annual donation for the Home for Christmas Tree Lighting.

MOTION moved by Allan Parks seconded by Joan Arsenault and carried
THAT the community donate $100.00 to the Annual Home for Christmas Tree Lighting in memory of all deceased residents.

c) Clean Up Order: 100 Lady Slipper Dr S this property has not been cleaned up since the last letter was sent April 2021. Council has decided to serve the resident with a clean up order that will be in effect for 1 year as per the Unsightly Property Bylaw.
d) Eddie Laughlin Award: It was discussed at the last meeting to have this award be given at the Christmas Party. Council has reviewed again and has decided to do this at the next meeting at 7 pm. Michelle will make sure that all recipients and their nominator will be there.
e) Sledding Hill in the Community: Pat MacLellan was in touch with the school and they gave permission to put it on the School property. Pat will scope out a good place for it before the snow.

11. NEXT MEETING: November 9th, 2021

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of October 12th, 2021 be adjourned.

 

COUNCIL MEETING MINUTES- March 8 2022

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
March 8th, 2022

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor(Phone)
John Searle- Councillor(Absent)
Ivan Blanchard- Councillor
Joan Arsenault – Councillor(Absent)
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. FIRE DEPARTMENT: No one was her to give the report

4. MAINTENANCE REPORT: Monty MacAusland gave the following report: The snow blower has broken down a few times since the last meeting and most have been easy fixes. However, if the community is looking to keep the machine, then there will need to be some body work done on it and some costly repairs. Michelle provided council with the cost breakdowns of the machine since it was purchased in 2015 and since then the community has spent over $25,000.00 in repairs. Ivan had 1 quote for a new machine and Michelle was in touch with a few suppliers to get some additional quotes. It was suggested that Michelle write a letter to Acadian Purchase Trust to see if they can help with the cost of a new machine. Pat suggested that they still look at the cost of a used machine as well.

5. REC CENTER REPORT: Councilor Jacqueline Lecky gave the following report: There was no bingo last Sunday due to the weather, but the bingo is doing good since starting back up

6. ADOPTION OF MINUTES: Meeting Minutes for February 8th and Special meeting February 14th, and 16th, 2022.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the minutes for February 8th, Special meeting February 14th and 16th 2022 be approved as presented.

7. BUSINESS ARISING:
a) West Lagoon Upgrades: The proposal letter was sent for signatures. Council reviewed the letter.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the proposal letter from WSP for the Upgrades for the West Lagoon be signed and sent back.

b) Shared office space for Municipalities: The Mayor and Deputy mayor meet with the Mayor and Deputy Mayor of Linkletter and the Mayor and Councillor of St Nicholas on February 14th 2022 to discuss the option of sharing the office space with Miscouche. All three municipalities have agreed to do a 3-month trial to collect data on how many time residents from the other municipalities have called or visited the office. That way they can determine a fair price for the office space. They will meet again after June 1st 2022.
c) Budget/ Capital Expenditures: Finance Chair Allan Parks went through the Proposed Budget and Capital Expenditures.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the Proposed Budget for 2022/2023 be adopted as presented.

d) General Borrowing Bylaw: Jacqueline Lecky read the 2nd reading of the General Borrowing Bylaw 2022-01.

MOTION moved by Jacqueline Lecky seconded by Ivan Blanchard and carried
THAT the 2nd Reading for General Borrowing Bylaw 2022-01 be approved as presented.

MOTION moved by Jacqueline Lecky seconded by Allan Parks and carried
THAT the Adoption of General Borrowing Bylaw 2022-01 be Adopted as presented.

e) Light over the Senior Door was replaced with a new LED.

8. COMMITTEE REPORTS:
a) Fire Dept: nothing to report
b) Planning Board- Development Permits- 96 Kelly Dr Single Family Dwelling
c) Sewer: New bills are getting ready to be sent out for April 1st,
d) Firehall Maintenance & Street Lights: The man door in the Firehall bay will be looked at in the Spring when the weather is nicer.
e) Community Improvements:
f) Finances:

9. APPROVAL OF BILLS TOTALING $ 38,344.00

MOTION moved by Allan Parks seconded by Ivan Blanchard and carried
THAT the payment of the bills totaling $ 38,344.00 is approved.

10. NEW BUSINESS:
a) Lights in the Senior Room: The seniors are looking to have 2 lights put in as it is very dark in both corners of the room. It was suggested that they get a price on changing all the lights to LED fixtures and to see if they can apply for a grant to cover the cost of them. Michelle will check with the president of the Seniors to see if they can look into this.

11. NEXT MEETING: April 12th, 2022

12. MEETING ADJOURNED

MOTION moved by Jacqueline Lecky THAT the meeting of March 8th, 2022 be adjourned.

COUNCIL MEETING MINUTES- Special Meeting February 16 2022

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RURAL MUNICIPALITY OF MISCOUCHE
Special Meeting 2022/2023 Budget Proposal and 1st Reading of General Borrowing Bylaw
February 16th, 2022

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 6:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor (Absent)
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- CAO

No public Showed

Albert opened the meeting and gave the floor to Finance Chair Allan Parks. Allan presented the Budget for the new fiscal year ending March 31, 2023. He went over in detail the increases and decrease of the budget. He also presented council with the capital expenditures over the next couple of years.

Councillor Jacqueline Lecky read the 1st reading of the General Borrowing Bylaw 2022-01.

MOTION moved by Jacqueline Lecky seconded by Ivan Blanchard and carried
THAT the 1st reading of the General Borrowing Bylaw 2022-01 be approved as read.

Albert thanked everyone for coming

Meeting adjourned.

COUNCIL MEETING MINUTES- Special Meeting February 14 2022

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RURAL MUNICIPALITY OF MISCOUCHE
Special Meeting with RM of Miscouche, St Nicholas and Linkletter
Shared Office Space
February 14th, 2022

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 2:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks Deputy Mayor
Dave Buell- Mayor of Linkletter
Trevor Callbeck – Deputy Mayor Linkletter
Jason Woodbury- Mayor St Nicholas
Sharon Gaudet- Councillor St Nicholas
Michelle Perry- CAO

This was just a brief information meeting.

Albert opened the meeting and gave the floor to Jason Woodbury. Jason explained that with the MGA the deadline for office space for each municipality was December 2022. Each municipality would have to have 20 hrs. open to the public. Since small municipalities that have 200-300 people the municipality can just not afford it. So, it was proposed that the office be shared out of Miscouche and the residents of Linkletter and St Nicholas would call, and Michelle would either help them or direct them to the website of the municipalities to get the information they are looking for. Each Municipality is looking to see what this would cost. Allan proposed that it would be on a trial basis for 3 months to collect data to see how much time it effects Michelle work, and then all the municipalities would come back to the table to negotiate a price that would be fair. Albert agreed that this would be the easiest way to do it. So, this will start on March 1, 2022, and go for 3 months. All the municipalities agreed. Since Michelle is the CAO for Linkletter and Miscouche, St Nicholas will need to draw a shared service agreement.

Albert thanked everyone for coming

Meeting adjourned.

COUNCIL MEETING MINUTES- February 8 2022

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
February 8th, 2022

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. FIRE DEPARTMENT: Fire Chief Jason Woodbury gave the following report: The money that was received from the Insurance companies was given to the department as a donation and this has been taken place for years. But if the council wanted to have the money turned over to them as they pay for the supplies that is fine with the department. Council discussed it and decided to leave it as is for now until they can get a committee together to go over the department as a whole. The department has $15,201.60 in a fund for a new Rescue truck. Budget has been completed and was given and discussed with Allan and Michelle. The department still has restrictions at the hall and are doing rapid testing after a call. The captain position has been filled and Kelly MacLeod was appointed to the position. The senior officers will be updating the EMO plan. In regard to the water supply that the community is thinking about putting in, this is a great idea as this is very much needed in the community, however it is where it will go in. Michelle informed council that she was in touch with a few other communities that put in more than 1 hydrant, and they hired a consultant, but since the community is only looking to put 1 in the best place maybe the fire hall as the electrical is already there and they would not need to have a building for the pump house. Council will decide at a later date if this is the best place. John added to the report that there was 1 call last month and there has been no interest in new members for the juniors. Gillis’s heating will be connecting the water softener to the main hall soon. Doug added that there are also elections soon for the positions of training officer and secretary

Albert thanked Jason, John and Doug for the report.

4. MAINTENANCE REPORT: Monty MacAusland gave the following report: The snow blower has had a more than a few break downs within the last couple of weeks, it is over 20 years old and is starting to show its wear. It has over 3400 hours on it and council might want to look at maybe replacing it after this year. The Key switch went on it, and it will take 3-4 days to have it fixed and cost between 800-1000. Ivan will look into getting some prices for a new and used blower.

MOTION moved by John Searle seconded by Jacqueline Lecky and carried
THAT the community hire someone to clean the sidewalks till the blower is fixed.

5. REC CENTER REPORT: Councilor Jacqueline Lecky gave the following report: With the new regulations coming into effect on February 17 we are checking with public health to see if we can start the bingos again. Also, there is a leak in the roof at the rec center on the back wall and there were 3-4 tiles that came down that were full of water. It’s a steel roof with a slight pitch and a membrane on it. Allan will look at getting some names for contractors to have a look at it.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the community hire a professional roofer to have a look at the roof.

6. ADOPTION OF MINUTES: Meeting Minutes for January 11th, Special meeting January 13th and 14th 2022.

MOTION moved by Ivan Blanchard seconded by Jacqueline Lecky and carried
THAT the minutes for January 11th, Special meeting January 13th and 14th 2022 be approved as presented.

7. BUSINESS ARISING:
a) West Lagoon Upgrades: Some of council met with WSP on January 14 and were informed that there will be no construction till at least 2023. There is testing results that have to be done on the wetlands and the sludge before a design plan can be done.
b) Shared office space for Municipalities: The meeting was cancelled in January and has been rescheduled for February 14 at 2 pm.
c) Budget/ Capital Expenditures: Council was given the budget that Jason proposed and the budget that Michelle and Allan proposed for the Fire department. The overall budget that Jason proposed was for 115,525.00 and Allan and Michelle are proposing 113,000.00. They removed the Uniforms and the Honorarium increase and increased the training, truck maintenance and equipment budget. Council decided that at this time that did not want to purchase the uniforms as this was not a safety issue, and if there is money left at the end of the budget then they can re-evaluate. Council agreed to put the budget numbers in for proposed budget of 113,000.00. Proposed Budget meeting will be February 15th at 6:00 pm with a storm date of February 16 at 6:00 pm.
d) General Borrowing Bylaw: council had a chance to review the borrowing bylaw and te 1st reading will follow the budget meeting of February 15th.
e) Man door at the Firehall: Michelle had someone look at the door and they suggested to caulk the door around the inside and out. Monty will do this on the next fine day.

8. COMMITTEE REPORTS:
a) Fire Dept: Already Discussed
b) Planning Board- Development Permits- Scooters dairy bar rebuild.
c) Sewer: No defaults on the payment plans, and the new bills are being printed to go out in April.
d) Firehall Maintenance & Street Lights: Street light was installed on Gillis st, and a few people called to say thank you for installing really made a difference.
e) Community Improvements: Lots of kids using the snow hill in the ball field.
f) Finances: Borrowing: transferring into the capital expenditures fund.

MOTION moved by Jacqueline Lecky seconded by Allan Parks and carried
THAT the Community transfer $25,000.00 into the Capital Expenditures fund as per the budget approval.

9. APPROVAL OF BILLS TOTALING $ 41,761.57

MOTION moved by Ivan Blanchard seconded by John Searle and carried
THAT the payment of the bills totaling $ 41,761.57 is approved.

10. NEW BUSINESS:
a) Light over Seniors door: The light fixture needs to be replaced as it is broken at the top and just hanging. Monty was able to attach the fixture back for now. Council would like to see a LED with the dusk to dawn option on it.
b) Cost of living raise for the employees: Monty and Michelle left the room for council to discuss the raise.

Michelle and Monty came back into the room and council voted.

MOTION moved by Allan Parks seconded by Pat MacLellan and carried
THAT the employees receive a raise of 2.6% starting April 1st, 2022

11. NEXT MEETING: March 8th, 2022

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of February 8th, 2022 be adjourned.

 

COUNCIL MEETING MINUTES- November 8, 2022

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RURAL MUNICIPALITY OF MISCOUCHE

Monthly Council Meeting

November 8th, 2022

1. OPENING MEETING

Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor (Absent)
Ivan Blanchard- Councillor
Joan Arsenault – Councillor (Absent)
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. FIRE DEPARTMENT: There was no one from the department to give a report.

a) Water Source: The community has finally got the permit for the deep water well, and Allan was speaking with highways to see if the community could get a driveway put in for emergency vehicles only which they have gave us permission too. So, a meeting will be set up with the fire department to determine where the best place is to put the driveway.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried

THAT the community get the well dug before the end of the year and get the rest of the project done in the spring.

b) Logbooks for the Trucks: This still has not been completed by the fire department.

c) Insurance: Michelle received information back from the insurance company and they did not have a comparable to give. As the insurance that we have now that covers the council as well as the department. The policy is grandfathered in and when we change it, we cannot get it back. The comparable that they did give was the same as the new insurance policy that the department was looking at.

MOTION moved by Ivan Blanchard seconded by Jacqueline Lecky and carried

THAT the community keep the current insurance policy that they have which provides coverage for Council Members and the Fire Department including the Juniors.

d) Christmas party: Council will give Michelle the numbers tomorrow to confirm who will be going.

4. MAINTENANCE REPORT: Monty MacAusland gave the following report: Everything is now ready for winter. The stakes are in, and the trees have been trimmed back to ensure that the blower can get through on the sidewalks, and the equipment is ready to go.

5. REC CENTER REPORT: Councillor Jacqueline Lecky gave the following report: This Sunday Bingo will start their winter hours and the bingo will start at 2pm with the doors opened at noon. Also, the community has applied to be part of the Community Service Bursary for students in grade 10 to 12 to provide money towards their education. The community applied to be part of the program for the Rec Center as well as the community which includes the Junior Fire Department. This is a great way to get youth involved in the community to volunteer and get money towards their education. Jacqueline was hoping that something can be set up in the spring to have youth volunteer in maybe a cleanup through the community.

a) Heat Pumps: Ivan received 1 quote with 4 options to cover the heating needs at the Rec Center. He will obtain another quote for next meeting. He also received a quote for putting 2 heat pumps into the fire hall. 1 in the AA room and 1 in the municipal office. If the community can put a heat pump in the AA room, then the day program run out of the Rec Center can move into that room as it is smaller, and this will save heating cost at the Rec Center.

MOTION moved by Ivan Blanchard seconded by Allan Parks and carried

THAT the community obtain another quote and the lowest price will get the contract to put the heat pumps in at the Fire Hall.

6. ADOPTION OF MINUTES: Meeting minutes for October 11th, 2022

MOTION moved by Jacqueline Lecky seconded by Allan Parks and carried

THAT the minutes for October 11th, 2022 be approved as presented.

 

7. BUSINESS ARISING:

a) West Lagoon Upgrades: The digging was completed, and they did find out that there was not a blockage it was the way the pipe was angled going back to the lagoon. Also, they did discover that there was no manhole as was suggested there was in the plans. WSP reported that the Topo Survey has been completed as well as the sludge inventory. 95% of the pre-design is completed and will be sent to the environment this week. Geotechnical field work has been completed and they are waiting for the final report. And the base drawing is 20% complete. They are expecting to have the design done by end of December to Mid-January and the construction date to be in May 2023.

b) Down Trees in the Greenspace off of Heritage Dr: The tree that was on the resident property from the community green space has been removed. Allan Parks got two young gentlemen to remove the tree on Saturday November 5th. The resident sent a thank you email today thanking the community for having it removed.

c) Fire Due Increase: Council reviewed the information from the other municipalities rate for fire dues in surrounding areas. And with all the rising cost in fuel and deep water well and saving for a new fire truck. After discussing they have decided to put a small increase in the dues.

MOTION moved by Ivan Blanchard seconded by Jacqueline Lecky and carried

THAT the Community put a request in to increase the fire dues by a small increase of $5.00 for each category with the exception of vacant fields.

d) Wilfred St: Michelle will send a letter to Highways to see if there are any updates on this project.

e) Elections Results: 3 returning Councillors Allan parks, Jacqueline Lecy and Ivan Blanchard and the Mayor Albert Gallant and 3 new councillors David Hughes, Corey Gillis and Charles MAcAusland. They will all take office December 13th 2022

f) Office Sharing: Michelle will set up a meeting hopefully before the next council meeting.

g) Clean Up Order 100 Lady Slipper Dr S: The letter was received extending the date to December 31st, 2022

8. COMMITTEE REPORTS:

a) Fire Dept: Already Discussed.

b) Planning Board- Development Permits- 5 permits were issued. 36 Lady Slipper Dr S

11 Antoinette Dr,26 Laughlin St and 41 Lady Slipper DR N all for Private storage. 16 Wilfred St attached private garage

c) Sewer: Farm off of MacLean Rd: A letter was sent to the property owner requesting information on if the sewer is connected at the farm. Just inquiring to see so we can make sure that the pipes are working properly and that no septic is going in the ground.

d) Firehall Maintenance & Street Lights: nothing to report

e) Community Improvements: Ivan inquired to see if the gutters were ever checked. Michelle stated that Arsenault eaves troughs were supposed to come and have a look at them and report back to see if they could be repaired or they needed to be replaced. Michelle would touch base with the owner to see if they had a chance to look at it.

f) Finances: Loan for the west lagoon upgrades. Mayor Albert, Deputy Allan and Michelle had a meeting at the bank and gave them all the information about the project, and the bank will give a 25-year amortization on the loan. The interest will depend on what it is when we sign the loan.

9. APPROVAL OF BILLS TOTALING $ 61,759.48

MOTION moved by Allan Parks seconded by Ivan Blanchard and carried

THAT the payment of the bills totaling $ 61,759.48 be approved.

 

10. NEW BUSINESS:

a) Annex the property off of Kinsmen Rd: There is a vacant piece of land off of the Kinsmen Rd that is not in the community boundaries. They want to put in senior housing on the land and hook up to the sewer. They also want to put in 41 units. So, planning in Charlottetown called and asked if the community would be interested in annexing the property to become part of the community. It is just information at this point, and everyone will be kept informed when there are updates to be given.

b) Remembrance Day Wreath Laying: Someone from the community will be at the service on November 11 to lay the wreath.

11. NEXT MEETING: December 13th, 2022

12. MEETING ADJOURNED

MOTION moved by Pat MacLellan THAT the meeting of November 8th, 2022 be adjourned.

COUNCIL MEETING MINUTES- October 11, 2022

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RURAL MUNICIPALITY OF MISCOUCHE

Monthly Council Meeting

October 11th, 2022

1. OPENING MEETING

Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. FIRE DEPARTMENT: Deputy Chief Doug Trowsdale gave the following report. The EMO plan was activated with the storm Fiona, and the reception centers were staffed from Sept 25-28. There also should be a debriefing meeting to see how things can be improved. Halloween coverage will be from 8pm- midnight and will be staffed to patrol the area. And also, if council can provide the funds to provide a meal for the volunteers. The Christmas party will be December 10 and the numbers can be given to Gary for attendance. Logbooks for the trucks Jason will be working on that. And also, the fire fighter that was injured during the storm cutting branches is doing better. He was put off work for a week with a doctor’s note.

b) Water Source: Allan and Michelle met with Breakwater drilling, and they have picked a location down by the East lagoon. The coordinates were sent to environment to see if the spot is viable for water. Once we get the OK from environment then we will meet with a committee from the fire department to see what the best spot is for the well at the location.

c) Insurance: Michelle is still waiting to hear back with the comparable for insurance.

4. MAINTENANCE REPORT: Monty MacAusland gave the following report: All the debris in the parks has been picked up and the garbage hut at the rec center was resided.

5. REC CENTER REPORT: Councillor Jacqueline Lecky gave the following report: Bingo was canceled the last 3 weeks, and 3 of the TV were installed and put on the wall mounts.

a) Security Cameras: Allan asked the legion for some information about the camera that they installed, and he is still waiting to get the information.

b) Roof: There was a few tiles that came down during the storm and there was a significant amount of water on the floor in the main area. Michelle opened a claim with insurance and had Atlantic Roofers come out to check the roof out. They checked the roof and stated “that there was nothing wrong with the roof, it was like a brand new one. No rips in the membrane.” They also said that the ridge cap was still in place and that everything looked good. So, Michelle canceled the claim.

c) Energy Report: We received the energy report back from the Rec Center and the suggestions were to put new heat pumps in and duct air source heat pump to heat the place and also to replace all the lighting with LED. Ivan will see if he can get some quotes by next meeting.

6. ADOPTION OF MINUTES: Meeting minutes for September 13th, 2022

MOTION moved by Allan Parks seconded by John Searle and carried

THAT the minutes for September 13th, 2022 be approved as presented.

 

At this time Pat Maclellan joined the meeting

7. BUSINESS ARISING:

a) West Lagoon Upgrades: There is a blockage at the West lagoon and a missing manhole that WSP recommended that we dig up and see if we can find the manhole and get the blockage out.

b) Snow Removal. Council has only received 1 quote for the snow removal for the 2022-2023 season from CLS Holdings.

MOTION moved by Allan Parks seconded by John Searle and carried

THAT the community accept the tender for $8050.00 including HST from CLS Holding for Snow Removal for 2022-2023 season.

c) Metal Bench: Michelle called insurance company and the claim is closed.

d) Wilfred St: Highways have agreed to pay $300,000.00 towards the project. And the community filled out an application from Active Transportation for $75,000.00 to go towards the Government share of the project. The go ahead was given to government to design it and tender out the project. So, we will have a sidewalk in 2023 on Wilfred St

e) Elections: Nominations will be opened from October 12th- till 2:00pm on October 21st, 2022.

f) Office for the Municipalities: The mayor and Deputy mayor will have a meeting with the representatives from the other communities in December about the cost sharing of the office space.

8. COMMITTEE REPORTS:

a) Fire Dept: John Searle wanted to reiterate the importance of Generators for the community in an emergency situation. He also wanted to say that if the department is out cutting trees, that they should be outfitted in the proper gear.

MOTION moved by John Searle seconded by Jacqueline Lecky and carried

THAT when the Emergency Plan is activated that there be a budget of $500.00 to be used for anything that the warming centers need to run.

MOTION moved by Ivan Blanchard seconded by Jacqueline Lecky and carried

THAT the community donate the same as they did last year for Halloween for the Department for the volunteers patrolling the community from 8:00pm- midnight.

b) Planning Board- Development Permits- 2 stop orders were issued for building erected without a permit. Antoinette Dr and Lady Slipper Dr S.

c) Sewer:

d) Firehall Maintenance & Street Lights:

e) Community Improvements: Generators for the Fire Hall and Rec Center. Michelle suggested that when the next 5 year plan goes in for the Gas Tax that these are included as purchases.

f) Finances: One of the term deposits are due for renewal October 30 2022.

MOTION moved by Allan Parks seconded by John Searle and carried

THAT the Community reinvest the $161.839.05 into a 2 year at 4.1% with the Credit Union.

9. APPROVAL OF BILLS TOTALING $ 52,785.82

MOTION moved by Allan Parks seconded by John Searle and carried

THAT the payment of the bills totaling $ 52,785.82 be approved.

 

10. NEW BUSINESS:

a) Halloween Gym at the School: The school asked for the community to participate again this year and Pat volunteered to do so. He will purchase the treats and submit the receipts.

MOTION moved by Jacqueline Lecky seconded by Pat MacLellan and carried

THAT the community donate up to $250.00 for candy to be passed out at the Halloween Gym at the Miscouche Consolidated School.

b) Left over brush on the Street and down trees in the green space off of Heritage Dr. Michelle received a concern from a resident in the subdivision that some of the trees from the green space fell down on their property. John Searle said that he will go have a look as he would be interested in cutting the trees and saving them for firewood. As far as the left-over branches that did not get picked up in the community, Michelle was advised to contact highways to see if they will make another pass through and if not that the residents are on their own to get rid of the branches.

c) Home for Christmas. The 6th annual home for Christmas fundraiser for the church will go again this year on December 1st and they requested a donation.

MOTION moved by Jacqueline Lecky seconded by Ivan Blanchard and carried

THAT the community donate $100.00 towards the fundraiser for St John the Baptist.

d) Fire Dues Increase: Ivan requested that we look into increasing the dues, as they have not been raised for a couple of years. And with a deep water well and possibly a new truck in the near future it might be time to look at it again. Michelle will have the information to council for the next meeting.

e) Clean Up Order is due on October 12th and nothing has been done to the property: At this time mayor Albert closed the meeting to the public to discuss the matter.

Mayor Albert reopened the meeting after council discussed the issue for 10 minutes.

Council decided that the mayor will talk to the resident to see what their intentions are, and he will report back to council.

11. NEXT MEETING: November 8th, 2022

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of October 11th, 2022 be adjourned.

COUNCIL MEETING MINUTES – September 13, 2022

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RURAL MUNICIPALITY OF MISCOUCHE

Monthly Council Meeting

September 13th, 2022

1. OPENING MEETING

Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor (Absent)
Michelle Perry- CAO

The presentation for the Eddie Laughlin Award was awarded to Barb Poirier who was nominated for all her hard work over the years in the community and especially for her hard work taking care of the graveyard.

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. FIRE DEPARTMENT: Deputy Chief Doug Trowsdale gave the following report. No calls over the last month, and the department participated in the parish picnic doing the road toll which went over very well. 9 members of the department went to Ottawa for the memorial. The department is also preparing for a mock mass casualty for practice for the emergency plan. The event will be held in November. There was a question about the recent report on finding of a carcinogen in some bunker that can cause cancer. Doug advised that at this time they were not sure if it was all bunker gear or certain ones. He did state that the bunker does get thoroughly cleaned once a year.

b) Water Source: Allan met with environment and went over 3 PID # to see if there was enough water to fill the tanker. Environment suggested that the best place would be the Rec Center but did suggest that the community meet with the well driller to get their thoughts on the location. Once that is done to then fill out the application and start the process for the deep water well.

c) Insurance: Michelle heard back from the insurance company and there was nothing compatible that they could provide in the current package that we have, so the insurance company will get a comparable for a new package. She is still waiting to get the information back.

4. MAINTENANCE REPORT: Monty MacAusland gave the following report: Sewer lines were flushed, and the painting of the manhole covers were completed. Still waiting to get the lines at the lagoon videoed and the contractor machine was being repaired. Hoping to have it completed next week.

5. REC CENTER REPORT: Councillor Jacqueline Lecky gave the following report: Bingo license was renewed. Also there has been some vandalism around the rec center. Someone has been spray painting the back door and the garbage hut. It was discussed to get some pricing on cameras. Michelle will get some pricing.

6. ADOPTION OF MINUTES: Meeting minutes for August 9th, 2022

MOTION moved by Jacqueline Lecky seconded by Ivan Blanchard and carried

THAT the minutes for August 9th, 2022 be approved as presented.

7. BUSINESS ARISING:

a) West Lagoon Upgrades: The boreholes are waiting to be completed as the contractor is busy on other projects.

b) Welcome Signs in the community: Councillor Ivan Blanchard got new pricing for the signs and council decided to wait till the spring to apply for a grant for them as they a quite costly.

c) Metal Bench: It was asked if the insurance ever paid for the bench that was destroyed on Lady Slipper Dr near the church. The quotes were never received from and submitted. Michelle will check with the insurance company to see if the claim is still open.

d) Wilfred St: still not response back from transportation. Council decided to send a letter advising if there was no response within 7 days that we will go to the Minister of Transportation.

e) Elections: Nominations will be opened from October 12th- till 2:00pm on October 21st, 2022. For anyone who is running they will need to pick up the nomination form at the municipal office.

8. COMMITTEE REPORTS:

a) Fire Dept: Already discussed.

b) Planning Board- Development Permits- 101 Kelly Dr Storage shed

c) Sewer: 2nd installment will go out October 1st.

d) Firehall Maintenance & Street Lights:

e) Community Improvements:

f) Finances:

9. APPROVAL OF BILLS TOTALING $ 70,494.90

MOTION moved by Allan Parks seconded by Pat MacLellan and carried

THAT the payment of the bills totaling $ 70,494.90 be approved.

 

10. NEW BUSINESS:

a) Evangeline Rec Center: Letter was sent looking for the community to sponsor a 1-hour family skate on Sundays for a donation of $100.00.

MOTION moved by Jacqueline Lecky seconded by Pat MacLellan and carried

THAT the community donate $100.00 towards the family skate on Sundays.

b) Police Speeding through the community: There were some concerns about police speeding through the community with their lights and sirens. Ivan Blanchard put a motion on the floor to write a letter to the police about excessive speeding through the community.

Motion died and there was no seconder.

c) Snow Removal Tender will be available tomorrow and will close on October 7th at 5;00pm for

the 2022/2023 season.

11. NEXT MEETING: October 11th, 2022

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of September 13th, 2022 be adjourned.