COUNCIL MEETING MINUTES- August 9, 2022

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RURAL MUNICIPALITY OF MISCOUCHE

Monthly Council Meeting

August 9th, 2022

1. OPENING MEETING

Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- CAO

Trudy White from BDO went over the financial statement for the year ending March 31 2022. It was opened to the floor for questions. No one had any questions.

Albert thanked her and she left the meeting

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. FIRE DEPARTMENT: Chief Jason Woodbury gave the following report. Detailing of the fire trucks was done. The rescue sled has been ordered, and they cleaned out the gutters and some of them need to be repaired. Also, the electric pole that is close to the fire hall needs to be replaced as it is pretty rotten. Michelle will report it. Jason was also wondering if there was any more work done on the water source and the insurance. It was suggested to have Arsenault’s Ease through come and have a look at it.

b) Water Source: Allan will work with Michelle to get the PID and then meet with environment. Hopefully there will be an update for the next meeting.

c) Insurance: Michelle sent the information to our current provider to see about getting a comparison and has not got anything back yet.

4. MAINTENANCE REPORT: Nothing to report except that the 2000 trackless was sold to the Town of O’Leary.

5. REC CENTER REPORT: Councillor Jacqueline Lecky gave the following report: The attendance is back up and the bingos are doing good. The TV mounts have not been ordered yet as they are still waiting for 4 TVs to come in.

6. ADOPTION OF MINUTES: Meeting minutes for July 12th, 2022

MOTION moved by Allan Parks seconded by John Searle and carried

THAT the minutes for July 12th, 2022 be approved as presented.

 

7. BUSINESS ARISING:

a) West Lagoon Upgrades: The sludge inventory was completed, and the engineers are looking for information on the manholes at the Lagoon.

b) Welcome Signs in the community: Ivan got a price from Dan’s Muffler on the new Welcome sign’s but the measurements were wrong for the signs, so he will take the information back to the company to get an updated quote for next meeting.

c) Electric Charging Stations: Ivan was in touch with the government, and they will pay up to 75% of the cost for the stations, however the community will be responsible for the electricity cost. They did tell him that all Government building will have them, so council decided not to invest as the Museum will have one eventually.

d) Wilfred St: Michelle left a message for Mr. Yeo to call her back and he was supposed to return the call tomorrow.

e) Eddie Laughlin Award: This year recipient is Barb Poirier. She was nominated twice for the award and Councillor Joan and Chief Jason will present this award to her at the annual picnic on August 14th, 2022.

f) Energy Audit: The Rec Center will be done on August 25th, and council would like to have an audit done on the Fire Hall as well. Michelle will submit the form.

8. COMMITTEE REPORTS:

a) Fire Dept: Already discussed.

b) Planning Board- Development Permits-

c) Sewer: Bills were sent out at the first of the month, and there are 4 that are on the list to be disconnected if the payment is not made by the end of the month.

d) Firehall Maintenance & Street Lights: Fan Motor for the upstairs heat pump was replaced under warranty.

e) Community Improvements: There has been no new damage at the parks.

f) Finances:

MOTION moved by Allan Parks seconded by John Searle and carried

THAT the Financial Statement for the Year Ending March 31st, 2022 be adopted as presented.

9. APPROVAL OF BILLS TOTALING $ 25,202.49

MOTION moved by Pat MacLellan seconded by John Searle and carried

THAT the payment of the bills totaling $ 25,202.49 be approved.

10. NEW BUSINESS: No new Business

11. NEXT MEETING: September 13th, 2022

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of August 9th, 2022 be adjourned.

COUNCIL MEETING MINUTES – July 12, 2022

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RURAL MUNICIPALITY OF MISCOUCHE

Monthly Council Meeting

July 12th, 2022

1. OPENING MEETING

Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor(absent)
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor (absent)
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. FIRE DEPARTMENT: Councillor John Searle gave the following report: The uniforms have been fitted and ordered. There are no restrictions in the department anymore for Covid. The department had training on electric vehicles, and the $10,000.00 from the government has not been spent yet.

b) Fire Hydrant: Allan parks gave a report on the Fire Hydrant: He was speaking with environment, and they stated that we did not need to get a consultant to tell us where the water is we just need to provide some PID # and how many gallons of water per minute they need to fill the trucks. Once we have this information Allan will meet with environment to see if we can use the locations.

c) Insurance: Council had time to review the insurance from both providers and after discussing it they have decided to go back to the current provider and see what they can provide in comparison to the new provider and then they will review it again.

4. MAINTENANCE REPORT: Monty MacAusland for maintenance gave the following report:

There have been some concerns at the parks recently. Some teenagers have been climbing on the top of the playground equipment at the park on Kelly Dr, and not letting young kids play on it, and also putting the swings over the top of the swing sets so they cannot be used. Also, at the skate park the kids have been hauling equipment onto the grass again, which in turn makes his job more difficult for cutting grass. Michelle informed him that if he has to remove it off the grass again to take it and put it back behind the shed. Jacqueline said that she will investigate to see if she can find out who is doing it or why they are doing it.

5. REC CENTER REPORT: Councillor Jacqueline Lecky gave the following report: The bingo attendance has been going down over the last few weeks, so we will continue to monitor over the next couple of weeks to see if they come back up. It seems to be down everywhere with the cost of everything going up people are watching what and when they spend their money. Also, the staff have has had an extra 50/50 since May 8 and they have raised a little over $1000.00. They have purchased 6 new flat screens for the bingo for $750.00. and they will continue to save as the next purchase will be a new bingo machine. Since the TV ‘s were purchased, it was suggested to get wall mounts for them and get rid of the big boxes on the wall. Michelle will look at purchasing these.

MOTION moved by Jacqueline Lecky seconded by Ivan Blanchard and carried

THAT the community purchase 6 wall mounts for the new TVs for the Rec Center.

6. ADOPTION OF MINUTES: Meeting minutes for June 14th, 2022

MOTION moved by Ivan Blanchard seconded by John Searle and carried

THAT the minutes for June 14th, 2022 be approved as presented.

7. BUSINESS ARISING:

a) West Lagoon Upgrades: Michelle gave the following report: She received an email from Luc on the progress and he stated that in speaking with environment that they stated that we do not need a Wetland Delineation. And that the sludge sampling was done last week. And they are currently in Plant Design Pre-Study Phase. The tenders will go out in October and the construction will start in late spring.

b) Welcome Signs in the community: Ivan got a price from Dan’s Muffler to wrap the welcome sign and he gave the information to the Museum as they paid for the last ones. They will check with their board of directors to see if they will replace the signs.

c) Speeding on Laughlin: Jacqueline stated that the RCMP spoke with the person who was speeding, and it seemed to be better for a while, and now it’s back to the way it was. This seems to be a problem in the whole community.

d) Efficiency Audit: The paperwork was submitted and there has been no word back yet.

8. COMMITTEE REPORTS:

a) Fire Dept: Already discussed.

b) Planning Board- Development Permits- 4 Laughlin St New Dwelling

c) Sewer: bills will be going out with the interest on them for the late payers.

d) Firehall Maintenance & Street Lights: Used Blower: Borden is interested in it as well and a construction company from O’leary, but the office had not heard anything back from either of the interested parties.

e) Community Improvements: There was some damage done to the siding on the garbage hut at the rec center and there were 3 bags of foliage that caught fire next to the maintenance hut which resulted in 5 pieces of the siding that melted on the building. Council wanted this reported to the RCMP.

f) Finances:

9. APPROVAL OF BILLS TOTALING $ 25,877.27

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried

THAT the payment of the bills totaling $ 25,877.27 be approved.

10. NEW BUSINESS:

a) Thank you, cards, Council received 2 thank you cards 1 from the Blanchard family for flowers for the late Jean Blanchard and a thank you card from the Bursary winner Wilson Lecky.

b) Electric Vehicle Charging Station: there is some funding available for electric charging stations and it was suggested to have one in the community. After some discussion there was other questions about cost, so Ivan will look into and see what he can find out.

c) Pride PEI: council received a request to have the pride flag flown from July 16- July 24. council will participate as they do have a flag.

11. NEXT MEETING: August 9th, 2022

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of July 12th, 2022 be adjourned.

COUNCIL MEETING MINUTES – June 14 2022

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RURAL MUNICIPALITY OF MISCOUCHE

Monthly Council Meeting

June 14th, 2022

1. OPENING MEETING

Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor (Absent)
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- CAO

A resident addressed council on why there is only equipment bought for the Skate Park when some of the other parks do not even have a swing set. Council advised the resident that it was requested by residents to have more equipment at the skate park, and they received funding to purchase it. And they can definitely look next year at updating some of the equipment at Kelly Dr and Steepleview parks.

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. FIRE DEPARTMENT: Chief Jason Woodbury gave the following report. The fire department was looking into a new insurance provider for the department that covers volunteer departments. They also charge an extra fee for off duty as well. Michelle will get copies of the insurance that they have now and the new insurance to all the council to review at next meeting. The water source, Jason strongly recommends that the council hire a consultant to determine the best place in the community to put a hydrant for now and future development. Michelle was filling out the paper for the Deep water well for the community, but they need to know where the well will be going before they can give us any information. Allan received permission from council to farther investigate to see if he can get some information on what they need to do. There were some officer changes in the department Travis and Kenny are now Lieutenants. Also, it is that time of the year to have the trucks detailed. The last members that needed uniforms have ordered them and will be paying for them and Jason wanted to know if council would consider helping pay for them since there has been about $16,000.00 in the equipment budget that has been covered by grants. He also wanted to make council aware that the department has been putting money away to go towards the new rescue truck when it comes time to purchase it. Memorial Weekend in Ottawa the department is sending 2 people and the chief is going and wants to know if the council will help cover the cost of the trip. The $10,000.00 from government was not spent on any equipment yet, and Jason stated that he was speaking with Minister Fox, and he stated that the money can only be used for equipment only. Council discussed the uniforms and have decided that they will not give anything on them for now and will reevaluate at the end of the budget year.

MOTION moved by Ivan Blanchard seconded by Pat MacLellan and carried

THAT the community pay for the detailing on the 4 trucks at $200.00 per truck.

Motion made by Allan Parks not to fund any for the Memorial Weekend in Ottawa no seconder motion died.

MOTION moved by Ivan Blanchard seconded by Jacqueline Lecky

THAT the community fund $300.00 towards the trip to Ottawa.

Pat MacLellan amendment the motion to pay $1000.00 for the trip Joan Arsenault seconded it. 3 councilor opposed the motion. Motion died, Motion reverted back to Ivan and Jacqueline motion of $300.00 towards the trip and that motion was carried.

4. MAINTENANCE REPORT: Monty MacAusland for maintenance gave the following report:

Museum Sidewalk is not part of the community is belonging to the museum and they are aware that it needs to be replaced and they are waiting for a contractor to give them a price. Also, there are about 30 sidewalk stones that need to be done around the community and out of the 30, 2 need to be replaced this year. So, he will get a price per stone on replacement and bring it back to council. Also, some kids in the bike park are taking the equipment and putting it on the grass and dragging branches and leaving garbage everywhere at the skate park which is making his job more difficult for cleaning. Michelle will add something to the newsletter advising parent to have their kids respect the equipment.

5. REC CENTER REPORT: Councillor Jacqueline Lecky gave the following report: All is well

6. ADOPTION OF MINUTES: Meeting minutes for May 10th, 2022

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried

THAT the minutes for May 10th, 2022 be approved as presented.

 

7. BUSINESS ARISING:

a) West Lagoon Upgrades: No update. Council asked if Michelle could reach out to WSP to make sure that the work that needed to be done this summer was getting done.

b) New Snow blower Trackless: The trackless has arrived and the payment is due. Acadian Purchase Trust donated $65,000.00 towards the purchase price.

c) Wilfred St Property: The rental property that was sold has had a lot of garbage left behind and the residents were complaining about the mess. Michelle was in contact with the new owner, and he will return to the island in June or July and the property will be cleaned up.

d) Summer Party: Council will have their summer party on July 17 at Family & Friends in Kensington at 6:00 pm.

e) Resident Solar Panels Ground Mounts: Allan & Michelle looked through the bylaw and the community does not need to amend the bylaw as the ground mounts are covered under structures. There will be a $50.00 fee for the permit.

f) Office hours for the Municipalities: Allan and Michelle met with representatives from St Nicholas and Linkletter on June 6. And Allan recommendation to council is to continue not charging the other communities at this time for office hours as this is not disrupting Michelle day to day activities. If council agrees they will draw up a MOU for all 3 communities and this will be looked at yearly in December, so if they require funding for it down the road the communities will have time to added it to the budget.

MOTION moved by Allan Parks seconded by Pat MacLellan and carried

THAT the Community does not charge office hours for Linkletter or St Nicholas and for it to be revisited yearly.

g) Efficiency Audit: Michelle has filled out all the necessary paperwork and has all the information to finish the application. It will be submitted in the next day or two.

8. COMMITTEE REPORTS:

a) Fire Dept: Already discussed.

b) Planning Board- Development Permits- 27 Laughlin St New Single-Family Dwelling. 10 Lady Slipper Dr N Storage Shed.

c) Sewer: nothing to report

d) Firehall Maintenance & Street Lights: Nothing to discuss

e) Community Improvements:

f) Finances: The auditor will have the Financial Statements ready for the August 9th meeting

9. APPROVAL OF BILLS TOTALING $ 253,700.24

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried

THAT the payment of the bills totaling $ 253,700.24 are approved.

 

10. NEW BUSINESS:

a) Painting the lines at the Firehall and Rec Center: council was submitted a quote of $950.00 for both parking lots parking spaces and disable parking painted.

MOTION moved by Jacqueline Lecky seconded by Allan Parks and carried

THAT the community have the parking lines and disable signs painted for both the Firehall and the Rec Center parking lots for $950.00.

Motion Carried

Pat MacLellan voted No.

b) Welcome Signs in the Community: Ivan stated that the signs are in pretty rough shape and should be replaced. Council gave him the go ahead to contact the Museum to see if they will have them replaced as they purchased them.

c) Eddie Laughlin Award: The information will be posted, and the due date will be August 1 as the award will be given out at the Parish Picnic which will be August 14th, 2022.

d) Grad 9 Graduation Miscouche Consolidated: council received a request to help out with prizes for the graduation.

MOTION moved by Jacqueline Lecky seconded by Pat MacLellan and carried

THAT the community donate $200.00 towards prizes for the Grade 9 Graduation.

e) Speeding on Laughlin: There has been some complainants about speeding on Laughlin st. and the residents were wondering if there would be a possibility of speed bumps put on the street. Council will have to reach out to Government to see if this is possible as they own the roads.

f) Summer Student Program: The community has received funding to hire 2 students for the program for kids aged 5-12. This program will start on July 11, 2022

11. NEXT MEETING: July 12th, 2022

12. MEETING ADJOURNED

MOTION moved by Allan Parks THAT the meeting of June 14th, 2022 be adjourned.

COUNCIL MEETING MINUTES- May 10, 2022

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RURAL MUNICIPALITY OF MISCOUCHE

Monthly Council Meeting

May 10th, 2022

1. OPENING MEETING

Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor (Absent)
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. FIRE DEPARTMENT: Deputy Chief Doug Trowsdale gave the following report. Jason was looking into getting another quote for the deep water well and came across a lot of questions that he could not answer. He wanted to suggest to council that they really think about getting a consultant to look to see where the best place is to put one in the community. And also, for future growth of the community. Council discussed it and have suggested to fill out the application with the province to apply for a deep water well. Albert had a question about having 2 trucks down at the legion selling tickets and with the price of gas so high is it necessary to have the trucks running. Doug advised that it was requested from the legion that they have a fire truck down there as it helps with the sales, and since the truck is so big there was concerns about cars pulling up and hitting the truck and damaging vehicles, so that is why they opted for the fast rescue to sell the tickets in and the rescue truck with the lights on to attract buyers. The department is also looking at getting a light bar that they can attach to a sign so they will not need to take the rescue truck down.

4. MAINTENANCE REPORT: Monty MacAusland for maintenance gave the following report: All the spring cleanup has been completed and the flower beds are being taken care of. All the equipment has been cleaned and everything is ready for the new grass cutting season. Also, Monty mentioned that the sidewalk in front of the museum flags is broken up pretty bad and will need to be replaced. We will get 2 quotes and bring it back to council.

5. REC CENTER REPORT: Councillor Jacqueline Lecky gave the following report: Bingo are back to full capacity and no mask are required. They have also switched back to evening bingo starting at 7:00 pm. Ivan mentioned that he was supposed to get an efficiency audit done for the Rec Center however it was not completed as of yet but he will work on getting it done.

6. ADOPTION OF MINUTES: Meeting minutes for April 12th, 2022

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried

THAT the minutes for April 12th, 2022 be approved as presented.

7. BUSINESS ARISING:

a) West Lagoon ICIP Upgrades: New sign for the project will go up this week.

b) New Snow blower Trackless: The community will purchase the demo model from Saunders Equipment for $171,000.00 plus HST. This will include 8,000 worth of upgrades as well as the 3 attachments the blower, the plow and the salter. The community put 10% down to hold it and it will be delivered in the September. Once the blower is purchased Acadian Purchase Trust will write a check for the $60,000.00 towards the purchase.

c) Wilfred St Property: Michelle sent a letter to the property owner of 18 Wilfred St advising that there were some concerns about children playing on the property and might get hurt. She advised the homeowner to check with their insurance company to make sure that they are covered in case someone gets hurt.

8. COMMITTEE REPORTS:

a) Fire Dept: Already discussed.

b) Planning Board- Development Permits- 63 Kelly Dr private garage, 39 Lady Slipper Dr S New Single-Family Dwelling, 29 Laughlin St New Single-Family Dwelling.

c) Sewer: 60% of the payments have been received.

d) Firehall Maintenance & Street Lights: Nothing to discuss

e) Community Improvements: Jacqueline and Pat will get the skate park equipment built hoping this weekend. Michelle also provided Pat with the Heat and Electricity bills since the community purchased the Rec Center in 2012 and the heat pumps were put in shortly after that.

f) Finances:

9. APPROVAL OF BILLS TOTALING $ 64,481.49

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried

THAT the payment of the bills totaling $ 64,481.49 is approved.

10. NEW BUSINESS:

a) Elect a Municipal Electoral Officer for the upcoming election on November 7th, 2022

MOTION moved by Jacqueline Lecky seconded by Ivan Blanchard and carried

THAT the community appoint Michelle Perry as the Municipal Electoral Officer.

b) Clean Up around the community: A resident suggested that the community have a cleanup day around the community. Council discussed this and the community streets are clean, and the parks are already taken care of, and no one should be going on residents’ property to clean up garbage.

c) Bursary: Michelle received 2 qualified applicants and since there would be a conflict of interest for 2 of the council members, she got 2 people outside the community. One a retired teacher and the other a college graduate to pick this year’s recipient. This will be announced a graduation.

d) Residents Solar Panels Ground Mounted: Ivan was asking about if the community should have a bylaw that states that residents will either need to obtain a permit for ground mounted solar panels to ensure that they are mounting them on their properties. Allan and Michelle will look at the official plan and bylaws to see what the simplest way of would be adding it.

e) Mileage: The mileage for the community has not been changed for years and with the increase in gas pricing the council taught it should be following the government rate.

MOTION moved by Ivan Blanchard seconded by Allan Parks and carried

THAT the community follow the government mileage rate.

f) Summer Dinner for Council: Council has decided that they will have a summer dinner for council and their guests, expect they will be doing it locally this year and not going to the Fisherman’s Wharf. They are going to try Friends & Families this year.

g) Tree at the Skate Park: The resident next to the skate park had concerns about the big tree next to the property as it is rotten, and kids have been hanging off of it. There were some concerns that someone was going to get hurt. The resident did get a price of $300.00 to get it cut down and since some of the branches are hanging over the bench on the skate park that the community should pay a portion of it to be taken down.

MOTION moved by Pat MacLellan seconded by Allan Parks and carried

THAT the community pay $200.00 to have the tree taken down.

Motion carried.

Ivan Blanchard voted no, and he suggested the community pay $150.00.

11. NEXT MEETING: June 14th, 2022

12. MEETING ADJOURNED

MOTION moved by Pat Maclellan THAT the meeting of May 10th, 2022, be adjourned.

COUNCIL MEETING MINUTES- April 13 2022

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RURAL MUNICIPALITY OF MISCOUCHE

Monthly Council Meeting

April 13th, 2022

1. OPENING MEETING

Mayor Albert Gallant called the meeting to order at 7:00 P.M

Present: Albert Gallant – Mayor
Allan Parks – Deputy Mayor (on the phone)
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. FIRE DEPARTMENT: Chief Jason Woodbury gave the following report. EMO Plan has been updated for 2022. The provincial government gave $10,000 to each volunteer fire department and the member wanted to know since this will give an additional amount to the budget would it be possible to buy the uniforms. Council discussed this and decided that since it is the start of the new budget, they cannot make that decision now as a lot can happen till the end of the budget. They will have to revisit this at a later date. The 2 pumpers have had their annual service and there were no issues. The roof is still leaking, and council advised that they would have someone look at it, but it is hard to find someone right now. It was requested by council that the department keep logs on the all the trucks for maintenance and mileage. Jason informed that he would have that set up and give a report on it when council request. Jason will also get the quotes for the new equipment so we can apply for the funding.

4. MAINTENANCE REPORT: New Snow blower: Council received 2 quotes on a trackless and a track blower. Albert, Monty and Ivan will be traveling to Moncton tomorrow to a heavy equipment show to look at a trackless and to see if they can make a deal on the Demo. Acadian Purchase Trust has committed to give between 65,000 – $70,000 towards the purchase of a new snow blower for the community. Council also agreed to sell the equipment that they would be replacing and then buy the angle plow with the profits.

MOTION moved by Ivan Blanchard seconded by Jacqueline Lecky and carried

THAT the Community purchase a new snow blower from Saunders based on the quote that was given for $139,950 plus accessories and HST. And have the authority to put a down payment on the equipment providing this does not go over in the price quoted.

5. REC CENTER REPORT: Councillor Jacqueline Lecky gave the following report: Bingo are back to full capacity but mask are still mandatory. They also will be going back to evening bingo’s sometime in May.

6. ADOPTION OF MINUTES: Meeting minutes for March 8th, 2022

MOTION moved by Ivan Blanchard seconded by John Searle and carried

THAT the minutes for March 8th, 2022 be approved as presented.

7. BUSINESS ARISING:

a) West Lagoon ICIP Upgrades: Water testing is now being done for the influent. It was also suggested to send a letter to the residents on Augustine St advising when construction starts, but council decided to put it in the newsletter ongoing till the project is done that way all residents will know what is going on.

b) Quotes for the New Led Lights for the Seniors room and Fire Hall: Michelle had 2 electricians come out to give a quote on the new lights and she only received 1 back. It was priced $2225.00 plus HST with a rebate of $600.00 for the senior’s room and $9440.00 plus HST and a rebate of $3712.00 for Truck Bays, Upstairs Common Area and hallways, Community office, council chambers, main entry and hallway to the seniors. The community can also apply for a grant that will cover 50%.

MOTION moved by Allan Parks seconded by John Searle and carried

THAT the Community to apply for funding for the New Lights in the Fire Hall as well as funding for the Fire Department equipment.

8. COMMITTEE REPORTS:

a) Fire Dept: Already discussed.

b) Planning Board- Development Permits- No Permits

c) Sewer: New bills went out

d) Firehall Maintenance & Street Lights:

e) Community Improvements: Jacqueline and Pat will see about getting some residents together to build the Skate Park equipment. It was also suggested to have a efficiency assessment done on the Rec Center. Pat also asked if it was possible to get the cost from before the heat pumps went in till after the heat pumps were put on the electric and oil bills to see what the difference was. Michelle said that she will try to have this information by next meeting.

MOTION moved by Ivan Blanchard seconded by Jacqueline Lecky and carried

THAT the Community get an efficiency assessment done on the Rec Center if the cost is still $100.00. Ivan will look into this.

f) Finances:

9. APPROVAL OF BILLS TOTALING $ 40,188.79

MOTION moved by Pat MacLellan seconded by Jacqueline Lecky and carried

THAT the payment of the bills totaling $ 40,188.79 is approved.

10. NEW BUSINESS:

a) Annual Donation to the Police Association:

MOTION moved by Ivan Blanchard seconded by Jacqueline Lecky and carried

THAT the Annual Donation of 1/10 of a page advertisement be given to the Police Association for $250.00

b) Wilfred St Property: Some of the residents have been complaining that some kids have been playing around the hole where that house was torn down, and wanted it fenced in so the kids would not fall in. It was suggested to send a letter to the property owner advising that there was kids on his property and to have him check with his insurance company to see if he is covered if someone gets hurt on his property.

c) Annual FPEIM Meeting April 25 at the North Shore Community Center.

11. NEXT MEETING: May 10th, 2022

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of April 12th, 2022, be adjourned.

COUNCIL MEETING MINUTES- November 9 2021

RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
November 9th, 2021

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor(absent)
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor(Absent)
Michelle Perry- CAO

Before the meeting started the Eddie Laughlin Award was awarded to Claudette Cramm. Claudette was nominated by Julie Crabb.

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. FIRE DEPARTMENT: Chief Jason Woodbury gave the following report.
They had 2 calls on Halloween night, and then a few nights later the old School burnt in Lot 16. The interviews went well for Deputy chief there was 2 applications and they were both good candidates. Jason is recommending to council that Doug Trowsdale be appointed as Deputy Chief and that if council approves he would like to make the announcement at the Christmas dinner Dec 4th. Chase the Ace is getting busier now that there is less cards. Jason was also speaking with Minister Fox that they are looking in to see if the Under Writers would change the replacement plan of 20 + 5 years for trucks for small communities since the trucks do not get used as much as the bigger cities. There is still 2 fire fighters not vaccinated.

Albert thanks Jason and John for the report.

MOTION moved by John Searle seconded by Ivan Blanchard and carried
THAT the Community go with Chief Jason Woodbury recommendation to appoint Doug Trowsdale as Deputy Fire Chief.

Fire Service Review: The fire committee received the review from Bill Hogan and provided copies to the rest of council and the Fire Chief to review the document and at the December 14th meeting the committee will bring there recommendations to council.

4. MAINTENANCE REPORT: Monty MacAusland gave the following report: The slip tank that was ordered through Corcoran’s is still not in stock due to manufacturing issues. So there is 2 options.
Option 1 they can borrow a 40 gallon drum from Lockhart’s which you will need to purchase the fuel from them. Option 2 purchase your own drum and buy a pump and store it in the garage when not in use.

MOTION moved by John Searle seconded by Allan Parks and carried
THAT the Community purchase the Drum and Pump so they will have their own and cancel the order from Corcoran’s.

Safety Hatch was installed on the Kinsmen Rd and 1 of the pumps have been rebuilt. It was in bad shape as it was not maintained for at least 10 years. Monty suggested that the pumps be pulled on an
annual basis to make sure that they are in good working condition. The pump at the east lagoon was sent in for service and all 4 pumps will be maintained this year, so when they are finished the community will have 2 good back up pumps.

MOTION moved by John Searle seconded by Allan Parks and carried
THAT the Community do annual maintenance on the pumps for the lift stations and that logs be keep on the maintenance.

5. REC CENTER REPORT: Councilor Jacqueline Lecky gave the following report: There are 3 volunteers that have been helping out over the past year and have been faithfully there every Sunday helping get things set up before the bingo starts. They are not looking for anything in return, but she though it would be a good gesture to give them a token of appreciation with a gift card. Not any bingo passes.

MOTION moved by Jacqueline Lecky seconded by Ivan Blanchard and carried
THAT the Community give $50.00 gift cards to the Bingo Workers as well as the 3 Volunteers that help out through the year setting up for the bingo.

6. ADOPTION OF MINUTES: Meeting minutes for October 12th, 2021

MOTION moved by Jacqueline Lecky seconded by John Searle and carried
THAT the minutes for October 12th, 2021 be approved as presented.

7. BUSINESS ARISING:
a)West Lagoon ICIP Funding: There is still no word if the funding was approved yet. Mayor Albert stated that he will check with Bobby Morrissey Office to see if there is any update.
b) Pesticides in the community: The resident responded back to council through email that they were disappointed that council was not taking this issue more seriously. And if they would consider issuing permits like Summerside does. Council discussed this and have decided that they are not going to issue permits as they still have no way to police the issue if someone does not get a permit. And as long as the company that is spaying is registered with the province, they do not have any concerns.
c) Sidewalks on Wilfred St: Albert spoke with Engineer and he was going to send the figures of the cost to put them in to the office. The engineer also stated that the government will not be contributing to the project. It was asked if that was the response then it should be in writing. And council wanted to know about the liability if someone gets hurt on that street. Allan advised that council should still pursue it. Albert gave Allan the authority to look into this further to get the answers.
d) Prizes for the Christmas Decorating Contest:

MOTION moved by Allan Parks seconded by John Searle and carried
THAT the prizes for the decorating contest be the same as last year $100.00 for 1st place $75.00 for 2nd place and $50.00 for 3rd place.

e) Clean Up Order 100 Lady Slipper Dr S: The clean up order was issued and signed by the residents. The resident is aware of what needs to be done and the time frame to have it completed.
f) Skate Park Equipment: The equipment will not be here till December now due to manufacturing issues. There was some concerns about how the funding will work if we are not able to install it till the Spring. Michelle sent a message to the funding to see how that will work and is waiting for a reply.
g) Sledding Hill: This will be tabled till next meeting as Pat was absent from the meeting.

8. COMMITTEE REPORTS:
a) Fire Dept: Already discussed
b) Planning Board- Development Permits- 90 Kelly Drive & 3 McMillan Dr both building Private Garages.
c) Sewer: Past Due Accounts: There is still $15,922.25 outstanding in unpaid accounts. Michelle wanted to know if council wanted to have the disconnect letters sent out on the accounts over $300.
Council discussed this and wanted to have the disconnect orders sent out for 30 days if payment has not been received. Michelle will get these out by Friday.
d) Firehall Maintenance & Street Lights: Jacqueline reported a street light that was out.
e) Community Improvements:
f) Finances: Everything is good.

9. APPROVAL OF BILLS TOTALING $ 34,199.72

MOTION moved by Ivan Blanchard seconded by John Searle and carried
THAT the payment of the bills totaling $ 34,199.72 is approved.

Annual Eddie Laughlin Award was awarded to Corey, Robin, Jessica and Kenny Gillis this year. They were nominated by Sonny and Linda Gallant.

10. NEW BUSINESS:
a) Annual Donation to PCH:

MOTION moved by Jacqueline Lecky seconded by Ivan Blanchard and carried
THAT the Community contribute the annual donation of $1,000.00 to the Prince County Hospital.

b) Slemon Park Continuity Plan: council received an email from Slemon Park to see if they ever had a disaster that they would need to close their kitchen facility that they could use the Rec Center at a cost till their kitchen was in working order again. Council had some concerns about the Bingo on Sunday evening as they would not want to lose their players if they had to close for awhile. That was the real issue that they would have to face in the event if something happened. Michelle advised that she will reach out to the contact person from Slemon Park to advise that the 6 days would work but they would not want to give up Sunday Bingo.

c) Christmas Bonus: Council discussed doing the same as last year except for the Fire department as last year they were given gift cards as they did not have their annual meal, and this year they will be having it.

MOTION moved by John Searle seconded by Ivan Blanchard and carried
THAT the Christmas Bonus will stay the same as last year for everyone except the Fire department as they will be having their Christmas Meal this year.

d) At this time the resident of 92 Lady Slipper Dr N addressed the council on potentially using the Fire Truck to flush the sewer line at the residents as it is a really long run and they want to do preventive maintenance on the line. Council discussed this and since there is a policy on no personal use of the fire trucks, they decided to put it on an annual basis to have the clean outs flushed every year before the annual sewer flushing

d) Shared Office Space: Michelle advised council of the potential of 2 communities wanting to rent the office space as the new MGA says that by December 2022 all communities need 20 hrs of office space for the residents. Council had some questions on how it would work. Michelle advised that she maybe CAO for all 3 communities and the other communities would pay an amount for the office space which Miscouche could put towards wages. Council would like to have a proposal from the other communities to see what the cost would look like. Michelle advised that it is early in the process and the other communities would have to decided if this is the route that they want to take before any proposal can be made. Right now it is just food for thought to see if Miscouche would be interested in sharing the space.

11. NEXT MEETING: December 14th, 2021

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of November 9th, 2021 be adjourned.

COUNCIL MEETING MINUTES – September 14 2021

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
September 14th, 2021

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- CAO

 

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. FIRE DEPARTMENT: Chief Jason Woodbury gave the following report.
Memorial is set for this coming Saturday the 18th, and we are waiting for final approval from CPHO for the operational plan to have 300 people. And he is asking that mask are encouraged so he would appreciate if council would show their support and wear mask at the event. #121 needs back tires and #112 the brakes went and they are having issues trying to find parts for them as truck is so old they don’t make parts for them anymore. So the mechanic is looking in Moncton. Summer party was a success and the Christmas party is December 4th at 6:00 pm and Gary needs numbers soon. They have received 3 applications for Deputy Chief and the interviews will be done sometime in October. John Searle added the following with Halloween approaching their was some concerns about the burnt house on Wilfred St. ( Michelle is still trying to reach the new owner.) And the department had 4 calls last month.

Albert thanks Jason and John for the report.

4. MAINTENANCE REPORT: Monty MacAusland gave the following report: Everything is good in the community and the grass cutting is slowing down.

5. REC CENTER REPORT: There are a few post rotted off in-between the school and the Rec Centre and it was asked if they can be removed or if council wants them replaced. It was suggested to contact the school to see if they own them or if the community does before they are removed. Bingo are going well there was no bingo last Sunday due to the center being booked for the advance polls.

6. ADOPTION OF MINUTES: Meeting minutes for August 10th, Special Meeting September 1st and Special Meeting September 13th, 2021

MOTION moved by Ivan Blanchard seconded by Jacqueline Lecky and carried
THAT the minutes for August 10th, Special meeting September 1st and Special meeting September 13th, 2021 be approved as presented.

7. BUSINESS ARISING:
a)West Lagoon ICIP Funding: There is still no word if the funding was approved yet.
b) Heritage Greenspace: councillor Ivan suggested that maybe a letter should be sent out to all the residents to see what they wanted to be done with the greenspace. As he wanted to make sure that all the residents got a say. There was some discussions and it was decided that last meeting council advised that the greenspace would stay as is and they will leave it at that.
c) Solar Panels for Rec Center: Council received 1 quote and is waiting for another. Council had a discussion about the timing of the project and that their were other projects that would need to come first like Wilfred St. Council agreed to wait for the other quotes to come in but the project will not be a high priority at this time.
e) Utility Bylaw: Councillor Jacqueline read the 2nd reading of the Sewer Utility Corporation Bylaw 2021-01.

MOTION moved by Jacqueline Lecky seconded by Pat MacLellan and carried
THAT the 2nd reading for the Sewer Utility Corporation Bylaw 2021-01 be approved as read.

MOTION moved by Jacqueline Lecky seconded by John Searle and carried
THAT the Sewer Utility Corporation Bylaw 2021-01 be adopted as presented.

d) Snow Removal Contract: Council received 1 tender for the snow removal contract and it was almost triple of last year tender. So council decided not to accept the contract and to get a few more quotes and also price what it would cost to rent equipment for the snow season. And this will be reviewed at the next meeting.

8. COMMITTEE REPORTS:
a) Fire Dept: Already Discussed
b) Planning Board- Development Permits- 33 Main Dr W storage Shed.
c) Sewer: October bills will go out soon, and there are a few residents that are still behind. So if the past due amounts are not paid by November then disconnect notices will be sent out. Also with the new rate increase after the 5 years council will have to look at extra billing during the year.
d) Firehall Maintenance & Street Lights: Roof at the fire hall in the bay is still leaking.
e) Community Improvements: nothing to discuss
f) Finances: Annual contribution to the fire dept fund.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the community contribute $50,000.00 from the General Fund into the Fire Department Fund as per the budget agreement.

9. APPROVAL OF BILLS TOTALING $ 67,206.40

MOTION moved by Allan Parks seconded by John Searle and carried
THAT the payment of the bills totaling $ 67,206.40 is approved.

10. NEW BUSINESS:
a) Church property at the Corner: It was suggested that council submit a letter to the church property and finance that the community would like to purchase the property in front of the church if they are ever looking to see the property for $1.00 and all the legal fees to keep the property as greenspace for all residents to use.
b) Christmas decorating Contest: Council is interested in doing it again this year and the judging will be December 20th, 2021. This will go into the upcoming newsletter.
c) Proclamation of the Municipal Volunteer Fire Fighters: CAO Michelle read the Proclamation for Miscouche & St Nicholas for declaring September 18th the annual day to honor volunteer fire fighters in our communities.

MOTION moved by John Searle seconded by Jacqueline Lecky and carried
THAT the proclamation be accepted as read.

d) Newsletter: The newsletter will go out for October November and December if anyone has anything to add please have it to Michelle by September 24th,

11. NEXT MEETING: October 12th, 2021

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of September 14th, 2021 be adjourned.

 

COUNCIL MEETING MINUTES- Special Meeting 1st Reading Sewer Utility Corporation Bylaw September 13th 2021

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RURAL MUNICIPALITY OF MISCOUCHE
1st reading of the Sewer Utility Corporation Bylaw 2021-01
September 13th, 2021

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 6:30 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- CAO

Mayor Albert Gallant gave the floor to councilor Jacqueline Lecky.

Jacqueline read the 1st reading for the Sewer Utility Corporation bylaw 2021-01.

MOTION moved by Jacqueline Lecky seconded by Ivan Blanchard and carried
THAT the 1st reading of the sewer Utility Corporation Bylaw 2021-01 be approved as read.

Meeting adjourned.

COUCNIL MEETING MINUTES – Special Meeting Sewer increase September 1 2021

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RURAL MUNICIPALITY OF MISCOUCHE
Special meeting Sewer Increase
September 1st, 2021

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 6:30 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor(Absent)
Pat MacLellan – Councillor
John Searle- Councillor (absent)
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- CAO

3 Residents

Mayor Albert opened the meeting and thanked everyone that came out. He advised that the community is looking on increasing the sewer rates by $40.00 a year over the next 5 years. This will cover some of the cost that has been associated with the Sewer. The annual maintenance is budgeted at $50,000.00 a year and that does not leave room for and additional maintenance that would arise. The sewer increase will be presented to IRAC for approval in November of this year. It was also explained that the community has a major upgrade project of $3.2000,000.00 on the West Lagoon that the community has applied for and is waiting to hear if they have been approved for. This will bring that lagoon up to Federal and Provincial Standards. It was also explained that Council thought by putting the fee up gradually this will help alleviate a big increase at one time. It was also mentioned that council in the future can discuss billing the residents more frequently instead of just twice a year.

Albert thanked everyone for coming.

Meeting adjourned.

 

COUNCIL MEETING MINUTES – August 10 2021

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
August 10th, 2021

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor(absent)
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- CAO

Patrick MacSweeney from BDO presented the Financial Statement for the year ending March 31 2021.

Albert thanked Patrick for the report

MOTION moved by John Searle seconded by Ivan Blanchard and carried
THAT the Financial Statement for the Year Ending March 31st, 2021 be adopted as presented.

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. Residence of Heritage Subdivision: There were 10 residence from the Heritage Subdivision that were not in favor of doing anything to the Green space. They wanted to make council aware that they would rather see there kids outplaying than on their electronics. And that they encourage their kids to be outside. They stated that there is trails in the green space and they did not want to see tree cut down. They wanted an assurance from council that they would not do anything in the space. Council advised that at this time there would be nothing done to the green space and it will stay as is. If they do anything in the future to develop it the residence will be notified and have their say what if anything gets done.

4. FIRE DEPARTMENT: Chief Jason Woodbury gave the following report.
August 28 will be the annual summer party for the department. December 4th will be the annual Christmas dinner at the Miscouche Legion. The monument was delivered today and has been covered with a tarp till September 18th. Jason wanted to know if the community would be interested in doing a proclamation for September 18 to be a recognized day for fallen fire fighters for Miscouche, St Nicholas and the fire district of Miscouche. This would mean that on that day the flags will be at half mast and the wreaths will be placed. The Fire department will be renting a tent for the day of the 18 in the event that there would be inclement weather and the department was wondering if the community would contribute to the cost of the tent, and also whether they can drill holes in the asphalt or use concrete barriers. Jason provide council with the cost break down. The department received a letter from the PEIFF Association advising that they are encouraging them to pay for the 2020 year, and if not then they will like to see the department back in 2022. The department would like to thank the council for nominating them for the Covid Warrior Coin. All the harassment forms have been completed and passed into the office. John added that the department had 4 calls last month and that the fire extinguisher were coming due for inspection. Michelle advised him that this task was completed yesterday.

Albert thanked Jason for the report.

5. MAINTENANCE REPORT: Monty MacAusland gave the following report: The sewer flushing went well they did it in 3 ½ days and flushed out the lagoons as well. They also did 5 hrs of videoing as they were having a few issue with getting through some of the mains. They did find out that there will need some repairs done on Gillis St, and Monty had JC Drilling come out to look at it and is still waiting for them to free up time to complete the work. There was also another issue at the seniors on Kelly Dr however Gillis St is the priority at this time. The submersible pumps have arrived and they will be replacing the one at the Kinsmen rd tomorrow
as they are having a few issue with the pump.

6. REC CENTER REPORT: Michelle is still waiting for another quote for the floors to be stripped and waxed, and that the bingo’s are doing very well

7. ADOPTION OF MINUTES: Meeting minutes for July 13th, 2021

MOTION moved by Ivan Blanchard seconded by John Searle and carried
THAT the minutes for July 13th, 2021 be approved as presented.

8. BUSINESS ARISING:
a)West Lagoon ICIP Funding: There is still no word if the funding was approved yet.
b) Sidewalks on Wilfred St: Mayor Albert was in touch with Steven Yeo and he was going to send someone out to have a look at the street and then set up a meeting with council to discuss a possibility of a sidewalk.
c) Solar Panels for Rec Center: Ivan had 1 company come out and have a look and is waiting for a quote and he is still waiting for another company to give him a quote.
e) Utility Bylaw: Michelle reviewed the bylaw and it is pretty start forward she informed council that she would send them a copy and they just wanted to pick the date for the 1st and 2nd reading which they picked for September 13 and 14th, 2021

9. COMMITTEE REPORTS:
a) Fire Dept: PEIFF Dues council has decided to wait till the 2022 invoice comes in and review the cost of the dues at that time.

MOTION moved by John Searle seconded by Ivan Blanchard and carried
THAT the community not pay for the past due amount for 2020 as the department decided not to renew the membership as the rate was increased to high.

MOTION moved by John Searle seconded by Pat MacLellan and carried
THAT the Community declare a proclamation that September 18th be a cognized day for fallen fire fighters for the community as well as the Fire District.

MOTION moved by Pat MacLellan seconded by John Searle and carried
THAT the community cover the cost of the tent for the memorial for September 18, 2021 for the cost of $2,245.09

Ivan Blanchard put an amended motion that the community only pay $500.00towards the cost of the tent. No one seconded the motion and the original motion was carried.

b) Planning Board- Development Permits- 96 Lady Slipper Dr N Rebuild a new home.
c) Sewer: Council wanted to get a list of all the licensed contractor on the Island.
d) Firehall Maintenance & Street Lights: New street light was installed on Laughlin.
e) Community Improvements: nothing to discuss
f) Finances:

10. APPROVAL OF BILLS TOTALING $ 80,008.35

MOTION moved by Allan Parks seconded by John Searle and carried
THAT the payment of the bills totaling $ 80,008.25 is approved.

11. NEW BUSINESS:
a) Thank you from Ben O’Brien for being awarded the Resident Bursary for 2021
b) Eddie Laughlin Nominations: Council has received 2 nominations for the Eddie Laughlin Award for 2021.

MOTION moved by Ivan Blanchard seconded by Allan Parks and carried
THAT both nominations for the Eddie Laughlin Award be accepted and award at the Christmas Dinner on December 4th, 2021

c) Snow Removal Contract:

MOTION moved by John Searle seconded by Pat MacLellan and carried
THAT the tender go out for a 1 year contract.

12. NEXT MEETING: September 1st, 2021 Public Meeting for Sewer Increase 6:30 pm at the Miscouche Rec Center. 1st Reading of the Sewer Utility Bylaw September 13th, 2021 at 6:30 pm. Monthly Meeting September 14th, 2021 with the 2nd reading and Adoption of the Utility Bylaw
13. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of August 10th, 2021 be adjourned.