RURAL MUNICIPALITY OF MISCOUCHE
Special Council Meeting

Public Meeting Proposed Budget 2025/2026
February 25th, 2025

OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 pm

Present:

Albert Gallant  – Mayor (Absent)
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor
Patrick MacLellan Councillor (Absent)
Jonathan Gallant Councillor
Michelle Perry- CAO
1 Member of the Public

Deputy Mayor Parks opened the meeting by going over the proposed budget for 2025/2026.

He went over the increases and decreases in the Fire Department Budget, which was a decrease over all from last year by $12,834.00.  Fire Hall Budget increased by $33,431.00 from last year with the increase of Capital Expenditures.  The Administration budget increased by $6.750.00 from last year which is from wages, annual audit and miscellaneous. The Rec Center and Sewer Budget are a balanced budget. The floor was opened to any questions.

Deputy Mayor Parks thanked everyone for coming to the meeting
Meeting adjourned.

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
February 11th, 2025

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor
Patrick MacLellan Councillor (absent)
Jonathan Gallant Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: Councillor MacAusland declared a conflict of Interest in 6f -Pay Committee

3. MAINTENANCE REPORT: Monty MacAusland gave the following report: Everything is going well

4. ADOPTION OF MINUTES: Monthly Meeting January 14th, 2025

MOTION moved by Allan Parks seconded by Charles MacAusland  and carried
THAT the minutes for the Monthly Meeting January 14th, 2025, be approved as presented.

5. BUSINESS ARISING:
a) Unsightly Property 100 Lady Slipper Dr S: The resident sent a message to council informing that there were weather delays on the project.
b) Speed Change Request/ Painting of the crosswalks for the veterans: The letter was completed for Highways and CAO Perry wanted to make sure that council was aware that the letter was changed from the community painting the crosswalks to asking highways to paint the crosswalk as they own the roads and they would have the equipment to do so.  Council also received a letter of support from the Miscouche Legion that will be sent with the letter. Nothing on the speed change request for Lady Slipper Dr S, so we will be in touch with Highways to see if there is an update on it.
c) Budget: Council had received the proposed budget and had a chance to review it. The floor was opened to any questions.  It was asked if there was any thought on getting solar panels for the Rec Center, this was talked about in previous years, and it will be something that council will look into for the next budget.  It was also requested by the deputy chief that $2,000 be added to the travel budget for the fire department to go to Ottawa this year since there will be 2 names being added to the monument this year from PEI. CAO Perry stated that she will have to look in the previous minutes to see if there was any motion made that council was not supporting the Ottawa trips anymore, and she will let council know so they can decide if they want to add the additional funds to the budget. The public meeting will be February 25 @ 7pm for the proposed budget with March 11 as the adoption date.
d) Pancake Breakfast: The breakfast will be February 22, and council will need to be here at 7 am.

6. COMMITTEE REPORTS:
a) Fire Dept: Councilor MacAusland gave the following report: The department had 6 calls last month.  The chaplain has 500 teenagers coming to the island for a week in July and is looking to see if the community has any small jobs that need to be done. CAO Perry is making a list. The chaise for the new truck should be arriving in Fort Gary on March 1, also the heat pump is making a noise upstairs, Councillor Gillis stated that there was a motor on order for it. The department recently had Sled training with Summerside at Carrs Corner, and they will be doing hall clean up on Monday for the pancake breakfast.

b) Recreation, Park, Playgrounds and Green Spaces: Councilor J Gallant gave the following report: Bingo
had an average of 97 people per evening over the last 4 weeks and the amount brought in was $3,560.00 before expenses.
c)  Water & Sewer:  Councilor Gillis gave the following report: There was nothing to report.
d) Repairs, Maintenance and Village Properties: Councilor Blanchard gave the following report: no issues to report, and he just wanted to mention that the generators were all working good on the recent power outage.
e) PEI Federation of Municipalities: Councillor MacLellan was absent, so no report was given.
f) Finances:   Deputy Mayor Parks gave the following report: Finances look good, and nothing major is expected before the new fiscal year.  At this time Deputy Parks asked CAO Perry, Councillor MacAusland and Monty MacAusland to step out of the room so he could discuss the pay Committee report. After the brief discussion they all stepped back in the room and the committee suggested that a 3% raise for the maintenance worker and CAO on the hourly wage be put in the new budget.
g) Bylaw Committee: Councillor Gillis gave the following report: The group met in January, and they are at a standstill right now until the budget gets approved and the tender goes out for the Official Plan and Bylaws.

7. Total bills paid for the month of October was $40,393.38

MOTION moved by Allan Parks seconded by Charles MacAusland and carried
THAT the bills paid last month for $40,393.38 be approved.

8. NEW BUSINESS:

a) Sewer rate change request for 11 Lady Slipper Dr N: council received a letter from the resident asking that council look at changing the rate of the sewer as they only had occupancy for 3 months of the year and not 6 months.

MOTION moved by Corey Gillis seconded by Charles MacAusland and carried
THAT the community keep the rate the same, as they are already receiving a discounted price for the dwelling.

b) Sewer disconnected on Main Dr E: CAO Perry reached out to a lawyer to advise what the options are for the community to try to receive the amount owing on this property since it was disconnected back in March 2024. And since the community will need to hook the sewer back up in the event that the house is sold either through a tax sale or a property sale. They would like to recoup as much money as they can. The lawyer advised that there are 3 options for the property.

1. For the community to certify the amount prior to the tax sale, and the amount will be kept on file with the tax commissioner, however we will be the 3rd in line to receive any money if there is money left from the sale.
2. Lein on the property. This is good if the property would sell then the community would get their money back. This cost about $500.00 for legal fees an additional $77.25 to file.
3. Sue the resident, this would cost between $1500. – $2500. And if the resident does not have the money to pay then the community would not receive anything until they do.

MOTION moved by Ivan Blanchard seconded by Jonathan Gallant and carried
THAT the community go with Option 1 – 2 and register the amount for $5,000.00

c) Potential Development on Kelly Dr: Council received drawing of a potential development for a 6-plex on two parcels of land on Kelly Dr.  The developer was requesting that council see it to see if there was any issue with this development before he put an offer in on the property. Council reviewed the drawings and did not see any potential reasons why the development could not happen. The developer is aware that there will need to be a public meeting with the residents when they are looking to develop.

9. NEXT MEETING: Monthly Meeting March 11th, 2025

10. MEETING ADJOURNED

MOTION moved by Charles MacAusland that the meeting of February 11th, 2025 be adjourned.

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
January 14th, 2025

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:

Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor
Patrick MacLellan Councillor
Jonathan Gallant Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: Councillor MacAusland declared a conflict of Interest in 8 A

3. MAINTENANCE REPORT: Monty MacAusland gave the following report: There was a coolant sensor that was replaced at the Kinsmen Rd generator, new cutting edge was ordered  for the blower, and the  generators at the East Lagoon and the Kinsmen Rd were serviced.

4. ADOPTION OF MINUTES: Monthly Meeting December 10th 2024

MOTION moved by Allan Parks seconded by Ivan Blanchard  and carried
THAT the minutes for the  Monthly Meeting December 10th, 2024 be approved as presented.

5. BUSINESS ARISING:
a) Unsightly Property 100 Lady Slipper Dr S: There was nothing to report.
b) Phase 2 Kinsmen Rd: Council still has not received any drawings for Phase 2 yet.
c) Speed Change Request/ Painting of the crosswalks for the veterans: No update from Highways yet on the speed change so they will be contacted before the next meeting. Councilor Blanchard spoke with Highways about the painting of the crosswalks, and Highways requested a letter from council and he will also get a letter of support from the Miscouche Legion for the crosswalk painting.
d) RCMP: We are on the list for meeting with council, and they had another community that was booked in for tonight.
e) Budget: CAO Perry has finished the preliminary budget and gave it to committee chair Parks for review. Once this is reviewed, council will get a copy and a meeting will be set up for discussion. Things can still be added or removed right up till before it gets adopted.

6. COMMITTEE REPORTS:
a) Fire Dept: Councilor MacAusland gave the following  report: The extra amount that was given for the honorariums went into the Heavy rescue fund as the department said they were not aware of the increase and had already had the checks made out. No update on the Chassis for the new Fire Truck. They had 2 calls last month and 1 junior moved up to a senior position.  There are some lights that need to be replaced in the kitchen upstairs. There also was a meeting with the residents of Dawysn Crt on Monday evening. There was 7 residents that attended and there was positive feedback from it.  The chief and deputy chief went over the mitigation plan with the residents, and they also informed them that there will be 2 training exercises this year and they will be informed when they will happen. The department had their annual meeting, and they had 28 calls last year, and there is a new training officer Tyler Richard.
b) Recreation, Park, Playgrounds and Green Spaces: Councilor J Gallant gave the following report: Bingo
had an average of 92 people per evening over the last 4 weeks and the amount brought in was $2,006.00. He also wanted to bring it to everyone attention that we pulled the revenue and expenses for bingo over the last 2 years and right now we are in a deficit of – $8.000. We will continue to monitor and have a better idea as it gets closer to the fiscal year end. We have enough supplies to last for a couple of months. And no cards will be ordered until the ok is given from the office.
c)  Water & Sewer:  Councilor Gillis gave the following report: There was nothing to report. Except he was wondering if the floor was going to be dug up. We are still waiting for the contractor to get back to us on when it will be done. Councillor Gillis stated that we have not had an issue since the fall and they have been doing more flushing in the line.
d) Repairs, Maintenance and Village Properties: Councilor Blanchard gave the following report: The man door at the fire hall and the roof was checked and there was some caulking done around the door and tar was put on the roof where the old roof and the new roof meet. So we will wait to see if this fixed the issue. He also received a quote for the bay doors of $7,000 per door.

MOTION moved by Corey Gillis seconded by Charles MacAusland and carried
THAT the community budget $25,000 for 3 new bay doors.

e) PEI Federation of Municipalities: Councillor MacLellan gave the following report: There was no meeting lately but there will be one on Thursday evening that he will attend.
f) Finances:   Deputy Mayor Parks gave the following report: Over the last 8 months the community is in a deficit of $94,500.00 a lot of that is from the west lagoon project. And with the new budget being worked on we need to make sure that we have enough funds to pay for projects.
g) Bylaw Committee: Councillor Gillis gave the following report: They will be a meeting Thursday evening at @7 pm so there will be an update after that. Councillor MacAusland asked the question why the community is not budgeting towards upgrading these plans and bylaws so that when they need to be done its not a huge sum of money to spend. Councillor Gillis stated that he will look into trying to get a estimated amount on what it would cost this year to have them updated before the next meeting so we can budget for it this year.

MOTION moved by Charles MacAusland seconded by Jonathan Gallant and carried
THAT the community start budgeting $7,500 a year to go towards the Official Plan and Bylaws for future updates.

7. Total bills paid for the month of October was $662,403.83

MOTION moved by Allan Parks seconded by Ivan Blanchard and carried
THAT the bills paid last month for $662,403.83 be approved.

8. NEW BUSINESS:

a) Upgrade to the Maintenance Phone: (At this time Councillor MacAusland stepped out of the meeting as it was a conflict of interest for him). There is an issue with the phone charging and it needs to be upgraded.

MOTION moved by Corey Gillis seconded by Pat MacLellan and carried
THAT the community upgrade the maintenance phone.

At this time Councillor MacAusland came back into the meeting.

b) Donation for the Miscouche ATV Club: Council received a letter from the Miscouche ATV club asking for a donation.

MOTION moved by Corey Gillis seconded by Ivan Blanchard and carried
THAT the community donate $200.00 towards the Miscouche ATV Club to continue to build the trails.

c) At this time the meeting was closed to discuss a personal issue.  Council had received a complaint and this was dealt with, and council was informed on what had happened.

9. NEXT MEETING: Monthly Meeting February 11th, 2025

10. MEETING ADJOURNED

MOTION moved by Charles MacAusland that the meeting of January 14th, 2025 be adjourned.

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RURAL MUNICIPALITY OF MISCOUCHE

Monthly Council Meeting
January  14th, 2025

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor
Patrick MacLellan Councillor
Jonathan Gallant Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: Councillor MacAusland declared a conflict of Interest in 8 A

3. MAINTENANCE REPORT: Monty MacAusland gave the following report: There was a coolant sensor that was replaced at the Kinsmen Rd generator, new cutting edge was ordered  for the blower, and the  generators at the East Lagoon and the Kinsmen Rd were serviced.

4. ADOPTION OF MINUTES: Monthly Meeting December 10th 2024

MOTION moved by Allan Parks seconded by Ivan Blanchard and carried
THAT the minutes for the Monthly Meeting December 10th, 2024, be approved as presented.

5. BUSINESS ARISING:
a) Unsightly Property 100 Lady Slipper Dr S: There was nothing to report.
b) Phase 2 Kinsmen Rd: Council still has not received any drawings for Phase 2 yet.
c) Speed Change Request/ Painting of the crosswalks for the veterans: No update from Highways yet on the speed change so they will be contacted before the next meeting. Councilor Blanchard spoke with Highways about the painting of the crosswalks, and Highways requested a letter from council and he will also get a letter of support from the Miscouche Legion for the crosswalk painting.
d) RCMP: We are on the list for meeting with council, and they had another community that was booked in for tonight.
e) Budget: CAO Perry has finished the preliminary budget and gave it to committee chair Parks for review. Once this is reviewed, council will get a copy and a meeting will be set up for discussion. Things can still be added or removed right up till before it gets adopted.

6. COMMITTEE REPORTS:
a) Fire Dept: Councilor MacAusland gave the following  report: The extra amount that was given for the honorariums went into the Heavy rescue fund as the department said they were not aware of the increase and had already had the checks made out. No update on the Chassis for the new Fire Truck. They had 2 calls last month and 1 junior moved up to a senior position.  There are some lights that need to be replaced in the kitchen upstairs. There also was a meeting with the residents of Dawysn Crt on Monday evening. There was 7 residents that attended and there was positive feedback from it.  The chief and deputy chief went over the mitigation plan with the residents, and they also informed them that there will be 2 training exercises this year and they will be informed when they will happen. The department had their annual meeting and they had 28 calls last year, and there is a new training officer Tyler Richard.
b) Recreation, Park, Playgrounds and Green Spaces: Councilor J Gallant gave the following report: Bingo
had an average of 92 people per evening over the last 4 weeks and the amount brought in was $2,006.00. He also wanted to bring it to everyone attention that we pulled the revenue and expenses for bingo over the last 2 years and right now we are in a deficit of – $8.000. We will continue to monitor and have a better idea as it gets closer to the fiscal year end. We have enough supplies to last for a couple of months. And no cards will be ordered until the ok is given from the office.
c)  Water & Sewer:  Councilor Gillis gave the following report: There was nothing to report. Except he was wondering if the floor was going to be dug up. We are still waiting for the contractor to get back to us on when it will be done. Councillor Gillis stated that we have not had an issue since the fall and they have been doing more flushing in the line.
d) Repairs, Maintenance and Village Properties: Councilor Blanchard gave the following report: The man door at the fire hall and the roof was checked and there was some caulking done around the door and tar was put on the roof where the old roof and the new roof meet. So, we would wait to see if this fixed the issue. He also received a quote for the bay doors of $7,000 per door.

MOTION moved by Corey Gillis seconded by Charles MacAusland and carried
THAT the community budget $25,000 for 3 new bay doors.

e) PEI Federation of Municipalities: Councillor MacLellan gave the following report: There was no meeting lately but there will be one on Thursday evening that he will attend.
f) Finances:   Deputy Mayor Parks gave the following report: Over the last 8 months the community is in a deficit of $94,500.00 a lot of that is from the west lagoon project. And with the new budget being worked on we need to make sure that we have enough funds to pay for projects.
g) Bylaw Committee: Councillor Gillis gave the following report: They will be a meeting Thursday evening at @7 pm so there will be an update after that. Councillor MacAusland asked the question why the community is not budgeting towards upgrading these plans and bylaws so that when they need to be done it’s not a huge sum of money to spend. Councillor Gillis stated that he will look into trying to get a estimated amount on what it would cost this year to have them updated before the next meeting so we can budget for it this year.

MOTION moved by Charles MacAusland seconded by Jonathan Gallant and carried
THAT the community start budgeting $7,500 a year to go towards the Official Plan and Bylaws for future updates.

7. Total bills paid for the month of October was $662,403.83

MOTION moved by Allan Parks seconded by Ivan Blanchard and carried
THAT the bills paid last month for $662,403.83 be approved.

8. NEW BUSINESS:

a) Upgrade to the Maintenance Phone: (At this time Councillor MacAusland stepped out of the meeting as it was a conflict of interest for him). There is an issue with the phone charging and it needs to be upgraded.

MOTION moved by Corey Gillis seconded by Pat MacLellan and carried
THAT the community upgrade the maintenance phone.

At this time Councillor MacAusland came back into the meeting.

b) Donation for the Miscouche ATV Club: Council received a letter from the Miscouche ATV club asking for a donation.

MOTION moved by Corey Gillis seconded by Ivan Blanchard and carried
THAT the community donate $200.00 towards the Miscouche ATV Club to continue to build the trails.

c) At this time the meeting was closed to discuss a personal issue.  Council had received a complaint and this was dealt with, and council was informed on what had happened.

9. NEXT MEETING: Monthly Meeting February 11th, 2025

10. MEETING ADJOURNED

MOTION moved by Charles MacAusland that the meeting of January 14th, 2025 be adjourned.

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
December 10th, 2024

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor
Patrick MacLellan Councillor (Absent)
Jonathan Gallant Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No one declared a conflict of interest

3. Residents of 31 Antoinette: The residents did not show up to address council.

4. MAINTENANCE REPORT: Monty MacAusland gave the following report: The snow removal at this point is slow at this time of the year.  There is a light fixture that will be replaced at the top of the stairs by the Fire Chief office. And the Solar Light will be placed at the Well head in the next day or two.

5. ADOPTION OF MINUTES: Monthly Meeting November 12th 2024

MOTION moved by Charles MacAusland seconded by Ivan Blanchard and carried
THAT the minutes for the Monthly Meeting November 12th, 2024, be approved as presented.

6. BUSINESS ARISING:
a) West Lagoon Upgrades: The final bill has been submitted, and the total cost of the project was $3,185,959.92 with $170,000 to be drawn for the 5% hold back in August 2025. The loan is in repayment for $933,449.83 at 6.89% over the next 25 years.
b) Hydrant: The project has been completed and is up and running, and the department will receiving training before they use the well. The total cost for that project was $130,000.

c) Unsightly Property 100 Lady Slipper Dr S: There has been progress on the property grounds, however no progress has been made to the structures.
d) Phase 2 Kinsmen Rd: Council still has not received any drawings for Phase 2 yet.
e) Speed Change Request/ Painting of the crosswalks for the veterans: This has been sent to Highways. Councilor Blanchard will get a letter of support from the Miscouche Legion for the crosswalk painting.
f) Waste Go: Council was asked to make a decision as to whether they wanted to go ahead with the project in the West lagoon in the Spring as it will have to budgeted for.

MOTION moved by Ivan Blanchard seconded by Charles MacAusland and carried
THAT the community go ahead with the Waste Go Product for the Spring of 2025

g) RCMP: The RCMP were contacted, and they will be happy to come and meet with council in the New year.

7. COMMITTEE REPORTS:
a) Fire Dept: Councilor MacAusland was absent for the meeting in December so he passed this  to the Fire Chief to give the report: The policy was put in place for weekly clean up checks and they are working out so far. Also it was requested that once a year the community would do a full cleaning including the floors. Santa Run will be December 15 @ 1pm.  They also have a box for letters to Santa for the kids since the postal service is down. The man door and the roof are still leaking in the fire hall and it should be checked. Also there was a plan created for the residents of Dawsyn Crt in the case of a structure fire.  The department would like to meet with the residents in the new year to go over the plan so that they will all be aware of what needs to happen. As there is not enough room in the subdivision to get the trucks in there. Also the lines on the fire hall floor need to be painted after the work is done on the floor.
b) Recreation, Park, Playgrounds and Green Spaces: Councilor J Gallant gave the following report: Bingo are going good there was an average of 85 people per evening over the last 5 weeks and the amount brought in was $2,314.00. And last Sunday there was only 67 people there due to the weather so we lost $240.00.
c)  Water & Sewer:  Councilor Gillis gave the following report: There was nothing to report.
d) Repairs, Maintenance and Village Properties: Councilor Blanchard gave the following report: Nothing to report on the buildings however council should get the leaks looked into in the fire hall. Council agreed to get some estimate to see what it would cost to get the roof fixed and the man door. Also it was mentioned that the 3 bay doors should be replaced as well.  It was suggested to get some prices to see what the cost will run, as this might have to be a 5 year plan. Also it was suggested to turn the furnace on at the fire hall and the rec center to make sure they work as they have not been running for over a year.
e) PEI Federation of Municipalities: Councillor MacLellan was absent so no report was given..
f) Finances:   Deputy Mayor Parks gave the following report: Over the last 8 months the community is in a deficit of $94,500.00 a lot of that is from the west lagoon project. And with the new budget being worked on we need to make sure that we have enough funds to pay for projects.
g) Bylaw Committee: Councillor MacAusland gave the following report: There are 2 members of council, the mayor  and 3 residents on the committee. There will be another meeting in January and it was suggested that there be a lox box outside with the main door key and the boardroom key in it so they can get in. They are also looking into the cost of having a lawyer on retainer.  There will be more information after the next meeting.

MOTION moved by Charles MacAusland seconded by Allan Parks and carried
THAT the community put a lockbox with the main door key and the boardroom key in it for meetings.

8. Total bills paid for the month of October was $98,614.26

MOTION moved by Allan Parks seconded by Charles MacAusland and carried
THAT the bills paid last month for $98,614.26 be approved.

9. NEW BUSINESS:

a) Pancake Breakfast: council will be doing this again this year on February 22 @ 8:00am

b) Heat Pump for the UV Chamber: Since the electric heater that is in the UV chamber now is drawing too much power council decided to put a heat pump in the chamber. And after getting 6 different quotes. This was done through email with council as it had to go in right away. Councillor Gillis was not involved as it was a conflict of interest for him.

MOTION moved by Allan Parks seconded by Charles MacAusland and carried
THAT the community put a heat pump in the UV Chamber from Palmers Mobile

c) Budget: CAO Perry will start working on the budget and would like council to think about any projects that they would like to see happen this coming fiscal year. It was already discussed about the fire hall needing repairs.  Councillor MacAusland would also like to see a shed for the hydrant so that all the hoses and the electrical boxes would be locked in the shed. Councillor MacAusland also asked about the fire truck that is going to be replaced if the community was going to keep it or sell it, as if they keep it they may want to build a bigger piece on the back maintenance shed to store it. Council will think on this and have some suggestions for next meeting.

10. NEXT MEETING: Monthly Meeting January 14th, 2025

11. MEETING ADJOURNED

MOTION moved by Charles MacAusland that the meeting of December 10th, 2024, be adjourned.

RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
October 8th, 2024

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor
Patrick MacLellan Councillor (Absent)
Jonathan Gallant Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: Councillor J Gallant declared a conflict of Interest in 8b

At this time 4 residents from Antoinette asked to address council on the spillway between their properties on 31-29 Antoinette Dr. The community put the subdivision in 17 years ago, and there is a spillway between the 2 properties that is fairly steep. It is now becoming an issue with the resident and the children that are in that subdivision in the winter/spring when the spillway fills up with water and freezes and thaws. 1 child feel in last year and had to be pulled out. The residents want to fix the issue correctly as the drainage comes from the backs of the property through the spillway and out through the ditch. There will need to be culverts put in and filled on top with a bit of a swale to catch any existing water. The residents would like the community to look at this and either pay for it in full or offer a fair amount to have this issued rectified, as it is becoming a safety issue for the children in the neighbourhood.

Mayor Gallant thanked the residents for this information and advised that council will take it under advisement.

3. MAINTENANCE REPORT: Monty MacAusland gave the following report: There was a blockage in the fire hall again and  he was in contact with MacAusland Construction to have a look at it and they will do the work once they get some time free. They also looked at the floor grates and determined that they will grind the metal down, as replacing them will be quite costly. Monty stated that the salt container would be delivered this week or next. Monty also meet with the ATV Club down at the driveway for the new well, and advised them of the new route towards the tree line of the property, that they can use to be away from the driveway so that the lawn and driveway will not get torn up with traffic

MOTION moved by Corey Gillis seconded by Ivan Blanchard and carried
THAT the community put plywood on the inside of the salt container up the walls to protect it from the erosion from the salt.

4. ADOPTION OF MINUTES: Monthly Meeting September 10, Special meeting September 30th, and Special meeting October 4th, 2024

MOTION moved by Ivan Blanchard seconded by Allan Parks  and carried
THAT the minutes for the  Monthly Meeting September 10th, Special Meeting September 30th, and Special Meeting October 4th, 2024 be approved as presented.

5. BUSINESS ARISING:
a) West Lagoon Upgrades: The generator will be commissioned tomorrow and the training was today which maintenance attended. .
b) Hydrant: Still no word from the electrician as to when the electrical will be completed. CAO Perry will make contact with the electrician for an update.
c) Generator for the Rec Center: The generator was finally installed at the Rec Center and the transfer switch will be done tomorrow.
d) Unsightly Property 100 Lady Slipper Dr S: The resident is still progressing on the project.
e) Phase 2 Kinsmen Rd: Council still has not received any drawings for Phase 2 yet.
f) 95 Lady Slipper Dr S: The resident was checking on a preliminary drawing with the surveyor to see if  150ft circle will fit on that lot.
g) Waste Go: Treatment for the West lagoon: council discussed the presentation that was given on Friday, and since they got word back from Environment that they do not approve additive products in the lagoon system, and stated that the municipality can try these products but they must insure that compliance is kept.  If there is impacts due to being out of compliance then the owner/operator will be held responsible.  Council has decided to reach out to other communities that have used the product to get more information.
h) Bylaws: Council requested that we have a bylaw committee made up of a few council and a few residents.  Councillor Gillis will be chair of the committee and Councilor Blanchard will be on the committee as well.

6. COMMITTEE REPORTS:
a) Fire Dept: Councilor MacAusland gave the following report:
Santa Clause run will be December 15 @4 pm. The Christmas dinner will be December 7 @ 6 pm. They had 6 calls last month and the treasure and fundraiser chair positions are opened. 2 members are off the probation period and now are full members. The Ester Finkle Walk will be held October 20. They are currently working on this year budget.
b) Recreation, Park, Playgrounds and Green Spaces: Councilor J Gallant gave the following report: Bingo are going good there was an average of 95 people per evening over the last 4 weeks and the amount brought in was $4,700. Councillor J Gallant also received a few compliments from residents on the new playground equipment, especially on the swings at SteepleView Heights.  Council received an offer from the Rural Municipality of Linkletter on their projector/screen and sound system in lieu of 6 months of Office space rental.

MOTION moved by Jonathan Gallant seconded by Charles MacAusland and carried
THAT the community take the Projector, Projector Screen, Sound System and Speakers in lieu of 6 months of Office Space Rental from the Rural Municipality of Linkletter.

c)  Water & Sewer:  Councilor Gillis gave the following report: There were 11 disconnects sent out for the sewer non payment accounts. There is a possibility of 1 being disconnected. The question was posed that since the possible disconnect is on Wilfred St on the same side as the new sidewalk, if we had to disconnect them would the community be allowed to dig on their property without there permission. It was requested that IRAC be called to get that questioned answered.

d) Repairs, Maintenance and Village Properties: Councilor Blanchard gave the following report: The windows on the side of the fire hall were painted, and the front wall of the building where the fire truck ran into it was fixed. And we are waiting to have the brick work done. CAO Perry will check with the contractor to see when that will be completed.
e) PEI Federation of Municipalities: Councillor MacLellan was at the Federation Meeting tonight. So no report.
f) Finances:   Councillor Parks gave the following report: The finances look good.
There is 2 term deposit that are coming due in October. 1 for $161,000 and the other for $50,000

MOTION moved by Allan Parks seconded by Charles MacAusland and carried
THAT the community reinvest the 2 term deposits into a 1 year term @4.00%

Also the bill paying for the suppliers is not working and CAO Perry would like them to pick a number and anything under that number the bills can be paid.

MOTION moved by Jonathan Gallant seconded by Ivan Blanchard
THAT the bills paid for the supplier be set at $1000.00. So anything under $1000.00 can be paid.

7. APPROVAL OF BILLS TOTALING: $15,170.60 already paid and $59,333.80 needing to be approved.

MOTION moved by Allan Parks seconded by Charles MacAusland
THAT the payment of the bills totaling $15,170.60 that were already paid and $59,333.80 that will be paid tomorrow to be approved.

8. NEW BUSINESS:
a) Spillway on 31 Antoinette Dr: Council discussed this and has decided to get a legal opinion on the community obligation.
b) Snow Removal Tender 2024/2025: At this time councillor J Gallant left the room for the conflict of interest. Council received 2 tenders for the snow removal contract. 1 from CLS Holding and one from Small Engine Clinic.

MOTION moved by Allan Parks seconded by Charles MacAusland
THAT the community accept the contract from CLS Holding for $12,500.00 for the Snow Removal for 2024/2025 season.

c) Subdivide the Property Main Dr E : council received a request to subdivide the property 32 Main Dr E which is the back lot on 41 Kelly Dr. They would like to subdivide the lot for a single family dwelling

MOTION moved by Ivan Blanchard seconded by Corey Gillis
THAT the community approve the plan to subdivide 32 Main Dr E into 2 lots.

d) New Office desk and chair: CAO Perry would like to know if she can buy a new desk and chair for the office.

 MOTION moved by Corey Gillis seconded by Charles MacAusland
THAT the community purchase a new office desk and chair up to $2,000.00

e) Personal Issue: At this time Mayor Gallant closed the meeting for council to discuss a personal issue.

After 10 minutes Mayor Gallant opened the meeting back up to the public.

9. NEXT MEETING: Monthly Meeting November 12th, 2024

10. MEETING ADJOURNED

MOTION moved by Charles MacAusland that the meeting of October 8th, 2024 be adjourned.

RURAL MUNICIPALITY OF MISCOUCHE
Special Council Meeting
Waste Go- Biological Wastewater Treatment
October 4th , 2024

OPENING MEETING
Mayor Albert Gallant  called the meeting to order at 10:30 am

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor (absent)
Charles MacAusland  Councillor
Corey Gillis  Councillor
Patrick MacLellan Councillor
Jonathan Gallant Councillor (Absent)
Michelle Perry- CAO
Operator: Preston Sililker
Maintenance: Monty MacAusland
Waste Go President: Colin Brushett

Mayor Gallant opened the meeting and turned the meeting over to Colin Brushett president of Waste Go.  Mr Brushett gave a presentation on how the product works and the benefit that the community would have by using the product on their lagoon.
– 100% environmentally friendly and digests only dead organic waste.
– not harmful to wildlife or operators.
– increases the life span of the lagoon system by 30+ years.
– NSF Certified
– get the best water test result
-increased lagoon capacity

Mayor Gallant thanked everyone for coming to the meeting
Meeting adjourned.

RURAL MUNICIPALITY OF MISCOUCHE
Special Council Meeting
Hook up to the Sewer
September 19th , 2024

OPENING MEETING
Deputy Mayor Allan Parks  called the meeting to order at 6:00 P.M.

Present:
Albert Gallant  – Mayor (Absent Conflict of Interest)
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor
Patrick MacLellan Councillor
Jonathan Gallant Councillor
Michelle Perry- CAO

Deputy Mayor Parks explained to council the information that they have received back from IRAC on whether the council was responsible to pay for any charges if the resident at 28173 Western Rd hooked up to the municipal sewer.  Council discussed this to great lengths and decided that they will allow the resident to hook up to the municipal sewer under these conditions.

1. That the resident will be responsible for all cost to hook into the municipal sewer.
2. The community will take over the line once it is installed
3. The resident will have a reputable contractor that the community agrees with to do the work to hook up the line
4. The resident will pay for the annual sewer rate for the service.
5. The resident will be responsible for all landscaping after the project is completed.

MOTION moved by Charles MacAusland seconded by Ivan Blanchard and carried
THAT the community have a contract drawn up between the municipality and the resident with the above conditions to be signed by the residents before any work proceeds.

Meeting adjourned.

RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
September 10th, 2024

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor (Absent)
Charles MacAusland  Councillor
Corey Gillis  Councillor
Patrick MacLellan Councillor
Jonathan Gallant Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: Mayor Gallant declared a Conflict of Interest under 8 c

3. MAINTENANCE REPORT: Monty MacAusland gave the following report: The Bobcat has been sold for $15,700.00, and there was a blockage at 22 Lady Slipper Dr S but it was the homeowner issue, and 8 Cunningham Dr.  The lateral was replaced to the main.

4. ADOPTION OF MINUTES: Monthly Meeting August 13th, 2024

MOTION moved by Charles MacAusland seconded by Corey Gillis and carried
THAT the minutes for the  Monthly Meeting August 13th,  2024 be approved as presented.

5. BUSINESS ARISING:
a) West Lagoon Upgrades: The 4th claim was submitted to be paid and the final bill will; be submitted once the deficiency list has been competed.
b) Hydrant: The electrical will be done in about 2-3 weeks the electrician is scheduling it with Maritime Electric.
c) Generator for the Rec Center: The generator has landed on PEI and CAO Perry is waiting for word on when it will be installed.  ACOA extended the project till the end of October. .
d) Unsightly Property 100 Lady Slipper Dr S: The resident is still progressing on the project.
e) Gas Tax 5 year Plan: Council had time to think about this from the last meeting.

MOTION moved by Jonathan Gallant seconded by Pat MacLellan and carried
THAT the community put $300,000 towards UV Chamber $100,000 towards sewer upgrades and $100,000 towards the new product to clean the lagoon if allowed.

f) Phase 2 Kinsmen Rd: Council still has not received any drawings for Phase 2 yet.
g) 95 Lady Slipper Dr S: The resident had a pit test done and it came back at Category 1, and now they are working on getting a preliminary drawing done showing the 150 ft circle on the property for the well and septic to fit in.

6. COMMITTEE REPORTS:
a) Fire Dept: Councilor MacAusland gave the following report: The monthly meeting was postponed, but he did take a drive in the fire truck to the new well and they will have lots of room for the trucks and to maneuver to the well.
b) Recreation, Park, Playgrounds and Green Spaces: Councilor J Gallant gave the following report: Bingo are going good there was an average of 90 people per evening over the last 3 weeks and the amount brought in was $3,000. The playground equipment was installed in both parks and a picture was taken with the legion members that will be posted in the newsletter next quarter.  Also the sign for the park thanking the Legion for the donation will be picked up tomorrow. Mayor Gallant advised that he received a complaint about the wood chips at the new playground and that this can be a fire hazard.  He was advised that the chips are synthetic and they hold water so that they are safe.
c)  Water & Sewer:  Councilor Gillis gave the following report: There was another blockage in the fire hall that had to be snaked and videoed. There is a couple of dips in the line, that will need to be looked into if they become an issue again.  They will video it in a couple of weeks to see if there is any change after a lot of usage. It was suggested that if and when the line needs to be fixed that council really think about doing it correctly and digging up from the new part out to the road and replacing the line.

MOTION moved by Charles MacAusland seconded by Jonathan Gallant and carried
THAT the community when its time to fix the line in the fire hall bay that it is dug up and done correctly.

d) Repairs, Maintenance and Village Properties: Councilor Blanchard was absent for the report:: The windows in the front of the fire hall were painted and the sides ones are suppose to be done as well. Councillor Gillis wanted to bring to the council attention that the grates in the fire hall are going to have to be looked at as the metal inside the grate is starting to shift and this can be dangerous.  Council will have to look into this to see what can be done. Councillor Gillis also wanted to know if there is anyway that a crosswalk can be put in on the main highway between Monaghan and McMillan St.  He was advised that the community had tried before to put in a crosswalk at school st and highways would not do it.  Council advised that if he wants to look into with highways to see what they say.
e) PEI Federation of Municipalities: Councillor MacLellan gave the following report: There was no meeting last month and the meeting for September might be rescheduled again as well.
f) Finances:   Councillor Parks gave the following report: The finances look good.
The question was asked if the community could change the way bills are being paid, as when the bills come to council they are already paid and the council does not have a chance to dispute a bill.

MOTION moved by Charles MacAusland seconded by Allan Parks and carried
THAT the community only pay utility bills and staff and hold the supplier bills till the meeting for council to review before being paid.

7. APPROVAL OF BILLS TOTALING: $641,370.38

MOTION moved by Allan Parks seconded by Charles MacAusland
THAT the payment of the bills totaling $641,370.38 be approved.

8. NEW BUSINESS:
a) Meeting in Welligton September 18 @ 6-8:30 for emergency Preparedness Workshop for any council that would like to go they can register online. CAO Perry will send them the link.
b) Meeting September 23 @ 10:30 am for the Waste Go Safety which is the product to remove the sludge in the lagoons.

c) Request to hook up to the sewer 28173 Western Rd

At this time Mayor Gallant handed the meeting over the Deputy Parks and Mayor Gallant left the meeting due to a Conflict of Interest. Deputy Parks closed the meeting to the Public.

Council discussed to great lengths the option of letting the resident hook up to the sewer.

The meeting was opened back up to the public, the Mayor was gone so Deputy Parks chaired the rest of the meeting.

MOTION moved by Charles MacAusland seconded by Pat Maclellan and carried
THAT the community wait till they get confirmation back from IRAC on Section 6.1 from the Water and Sewer Regulations. And then they will call a special meeting to discuss next steps.

MOTION moved by Corey Gillis seconded by Pat MacLellan and carried
THAT the community send a bill to MacInnis Group for $15,000.00 for their portion of the sewer installation on the Kinsmen Rd Hook up to the Apartment Buildings.

9. NEXT MEETING: Monthly Meeting October 8th, 2024

10. MEETING ADJOURNED

MOTION moved by Charles MacAusland that the meeting of September 10th, 2024 be adjourned.