COUNCIL MEETING MINUTES- February 9 2021

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
February 9th, 2021

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- Administrator

Mayor Albert Gallant introduced Scott Smith to council and gave Scott the floor.

Scott Smith from the Community navigator gave a brief presentation on how they support new residents of PEI into the communities and wanted to know if any of the council members would be interested in being on a steering community made up of about 20 people to give input and insight on new residents to PEI. Council said that they will look at the information that he gave to them and they will definitely think about it.

Albert thanked Scott for the presentation and he left the meeting.

2. Declaration of Conflict of Interest: No one declared a conflict of interest

3. FIRE DEPARTMENT: Chief Jason Woodbury gave the following report: The PEI Firefighter Association has lowered their prices again to $20.00 a person and Jason has a meeting with the board to see if Miscouche can join back in. The department wanted to thank council for the gift cards that they were given at Christmas it was certainly appreciated. The department general operational guidelines are being reviewed and updated and a copy will be given to the office to keep on file. Jason gave a brief explanation on the budget focusing on the Honorarium structure. And how they have changed it to a flat rate and depending on your duties will depend on what the flat rate price will be. Also Jason stated that depending on restrictions for Covid will depend on whether they have the monument reveal this year.

Council thanked Jason for the explanation.

4. MAINTENANCE REPORT:
a) The Trailer hitch was purchased and has been installed on the service truck.

5. REC CENTER REPORT: Jacqueline gave the following Bingo report: There was a compliant for bingo 2 weeks ago and this has been dealt with the person and also Public Health. Also No Smoking signs will need to be purchased to say 15ft from the building. Also the bingo players are looking to see if they can have 2 bingo a week. Council discussed and agreed that they will keep the bingo’s as is for at least a year then see how they are going as there is a possibility we can get shut down anytime depending on the restrictions from Public Health. Also it was suggested that Jacqueline and Michelle meet with the bingo managers to go over a few concerns. Michelle will set this up. And since the door was taking down in the kitchen opening the bingo players are saying that they feel a draft. Michelle had gotten a quote for a blind to be put in the opening.

MOTION moved by John Searle seconded by Pat MacLellan and carried
THAT the commercial blind be purchased from Nulook Blinds for $549.00 plus tax for the opening of the kitchen at the Rec Center.

6. ADOPTION OF MINUTES: Meeting minutes for January 12th,2021 and Special Meeting February 8th, 2021 for the 1st reading of the Amendment of the Zoning and Subdivision Bylaw.

MOTION moved by Ivan Blanchard seconded by Jacqueline Lecky and carried
THAT the minutes for January 12th , and Special Meeting February 8th, 2021 be approved as presented.

7. BUSINESS ARISING:
a) West Lagoon Change of Ownership: Michelle called the Lawyer and they are still working on this. Also Michelle was in touch with the ICIP Funding and we will need to reapply when the funding opens up again.
b) Automatic Doors: There were installed at the Municipal Office the Seniors Room and the Rec Center and we are waiting the electrician to finish wiring them in.
c) Budget/ Staff raise and Public Meeting for the Budget: Council has discussed the raise for the Honorariums for Fire Department and Council and the Raise for the Maintenance person. And are preliminary as follows. Fire Department Honorarium going to $21,000.00 a year. Council Honorariums going up by $100.00 a year for each person. Maintenance person wages increasing by $6.5% and Special Meeting going from $25.00 to $35.00. This will all be factored into the budget for the meeting February 22, 2021 at 6:00 pm with a storm date for February 23, 2021.
d) Fire hall Video for the sewer: This has not been completed yet but will get done before next month.
e) Corcoran’s Farm: Michelle was speaking with environment and they do not investigate unless a leak was reported. Because Micouche has there own Bylaws for unsightly property Council will need to deal with this. It was suggested that they sit down with the owner to see if council and the owner can agree on what needs to be done.

8. COMMITTEE REPORTS:
a) Fire Dept: Already discussed
b) Planning Board- Building Permits- 15′ x15′ Addition on the back of the dwelling 20 Gillis St
c) Sewer: 10 Disconnect letters will be delivered this week.
d) Firehall Maintenance & Street Lights: Canada Post advised that they do not put lights up for the community mail boxes, and it was also advised that only 1 resident from Miscouche gets their mail from the box on lady Slipper Dr N the rest are from the outlying areas.
e) Community Improvements: Wind Break at the Seniors door: the Miscouche AA Group gave a $500.00 donation towards this. And council will come up with some ideas on what they want to see as a wind break for the door.
f) Finances: Transfer money to Capital Projects fund.

MOTION moved by Jacqueline Lecky seconded by John Searle and carried
THAT the community transfer funds from General Account for $25,000.00 and put it in the Capital Projects Fund.

9. APPROVAL OF BILLS TOTALING $ 54,490.70

MOTION moved by Allan Parks seconded by John Searle and carried
THAT the payment of the bills totaling $ 54,490.70 is approved.

10. NEW BUSINESS:

a) Sewer rates over the next 5 years. IRAC sent a rate analysis for the next 2 years and advised that the utility is still carrying a significant deficit and wanted to know what council was planning for the next 5 years. Council discussed increasing it.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the community apply for a $15.00 a year increase for the next 5 years.

Ivan Blanchard voted against. Motion Carried

b) CAO/ Board Member Training: Michelle will be doing 4 free sessions for CAO Training on various aspects of the Municipality. There is also training for Board Members through Holland College for 100.00 plus HST a person for 4 courses. Council will look into it.
c) FCM Membership: Council did not want to join this membership and will continue with FPEIM

11. NEXT MEETING: Budget Meeting February 22nd, 2021, Public Hearing for Amendment March 8th 2021 Monthly Meeting March 9th, 2020

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of February 9th, 2021 be adjourned.

 

COUNCIL MEETING MINUTES- January 12 2021

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
January 12th, 2021

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor(Absent)
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor(Absent)
Michelle Perry- Administrator

2. Declaration of Conflict of Interest: No one declared a conflict of interest

3. FIRE DEPARTMENT: No one was here to give a report on behalf of the fire department
4. MAINTENANCE REPORT: a)The generator will be going next to the lift station on the Kinsmen Rd and it was suggested that they be fenced in.

MOTION moved by John Searle seconded by Jacqueline Lecky and carried
THAT the community get quotes to have the lit station and generator fenced in on the Kinsmen Rd.

b) Blade for the Bobcat: It was suggested that it might be more efficient to have a blade on the bobcat so the snow blower machine does not have to go out as often as the snow blower cost more to use. We have received a quote for about $5,060.00 for the blade and connections as well as labour. This will be looked at budget time.
c) Blockage in the fire hall: There have been some issue with the pipes in the fire hall blocking. It was suggested to have the line videoed to see what the issue is.
d) Monty asked about a trailer hitch for the maintenance truck. Council stated that it is not a big expense and to go get it done.

5. REC CENTER REPORT: Bingo’s are going really well they had to turn away 25 people on Sunday. Also there was a complaint that the tables had to much dabbers on them. The finish is gone off the tables and they either need to be refinished or something to put on them so that they are easier to clean. Also the over head pass through door in the kitchen is too heavy to lift and needs to either taken down or new one made that opens side to side. Council has decided to take it down for now.

6. ADOPTION OF MINUTES: Meeting minutes for November 10th, and Special Meeting November 25th and Special Meeting December 9th, 2020.

MOTION moved by John Searle seconded by Jacqueline Lecky and carried
THAT the minutes for November 10th, and Special Meeting November 25, and Special Meeting December 9th, 2020 be approved as presented.

7. BUSINESS ARISING:
a) West Lagoon Survey/ Change of Ownership: The final plans were done and the pin are in place and the survey has been dropped off to the Lawyers for the change in ownership.
b) Bylaw Amendment for Zoning & Subdivision: Council has decided to go forward with the amendment changes and will have a public meeting February 8th to go over the amendment before going to the public.
c) Green Space on Heritage Dr. 2 signs were put off showing the right away to the public access, and both signs and the poles were stolen off the property. Council will look at options in the spring of what can be done.
d) Generators: These are on order a long with the alarming system.
e) Fire Dues for St Nicholas: It was discussed to have a contract agreement for a 3-5 year term for RM of St Nicholas for the Fire Dues.

MOTION moved by Jacqueline Lecky seconded by Ivan Blanchard and carried
THAT the Rural Municipality of St Nicholas be put on a 3 year term for Fire Dues at a rate of $14,015.00 per year.

f) Automatic Doors: We have received approval for the installation of the automatic doors and we have received 2 quotes for installation. Perry Glass and City Glass & Mirrors.

MOTION moved by John Searle seconded by Jacqueline Lecky and carried
THAT City Glass & Mirrors awarded the project to install 3 automatic doors. One at the Rec Center and 2 in the Fire Hall building at a total cost of $7,590.00 taxes in.

g) Deck your home for Christmas: Jacqueline & Pat went around the community on December 19 and 3 homes were picked 3rd prize was 28 Wilfred St, 2nd was 2 Laughlin St and 1st place was 94 Kelly Dr. The residents were extremely excited and this is definitely something that should take place next year.

8. COMMITTEE REPORTS:
a) Fire Dept: Already discussed
b) Planning Board- Building Permits- Permit was issued to 91 Kelly Dr they will move a house on it in the spring.
c) Sewer: The past due bills will go this month. And Disconnect letters next month
d) Firehall Maintenance & Street Lights: Wind block at the seniors door, the wind took the door and pulled out the hinge at the top so it was suggested to have a wind block on the side of the door. Michelle called a contractor to get a quote just waiting for price. Street light at the community post office box residents were complaining that they could not see at night. Michelle called Canada Post to see if it was there responsibility for light.
e) Community Improvements: nothing to discuss.
f) Finances: Pay off the Sidewalk Loan and transfer money to Fire Dept fund.

MOTION moved by Allan Parks seconded by Ivan Blanchard and carried
THAT the community pay off the Sidewalk Loan with the funds from the General Account, and also to transfer the $25,000.00 into the Fire Department Fund.

9. APPROVAL OF BILLS TOTALING $ 55,271.70 Nov- Dec and $42,958.56 Dec & Jan

MOTION moved by Allan Parks seconded by John Searle and carried
THAT the payment of the bills totaling $ 55,271.70 for Nov- Dec and $42,958.56 for Dec- Jan is approved.

10. NEW BUSINESS:

a) Voting Age: Council discussed the voting age as it was going back to the house in the spring. Council opinion 16 should not be the new voting age.
b) Corcoran’s Farms: There has been concerns about the look of the property again. Council suggested that we check to see environment if the business is in compliance with the environment.
c) Business in the Home: 51 Main Dr E they are looking to run a small hobby business in there home working on ATV and UTV small repairs. Council had some concerns

MOTION moved by Jacqueline Lecky seconded by John Searle and carried
THAT the approval be given to 51 Main Dr E for a Hobby Business under the condition that the oil and fluids are disposed of properly and the application for the business is done through the province.

d) Donation to Unsolved Crimes: They are looking for a donation again this year.

MOTION moved by Allan Parks seconded by Ivan Blanchard and carried
THAT the donate $50.00 again this year to Unsolved Crimes.

e) Budget: Allan and Michelle will be starting to work on the budget next week for review. Albert wanted to create a pay committee group to go over increase in staff wages Honorariums for council and fire dept. Albert appointed Allan Parks Ivan Blanchard and will check with Pat MacLellan to see if he wanted to be on the committee and if not John Searle stated that he will go on it. Allan and Michelle will work on the budget and present it to council for review on February 8th 2021.

11. NEXT MEETING: February 9th, 2020

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of January 12th, 2021 be adjourned.

 

COUNCIL MEETING MINUTES- Special Meeting December 9 2020

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RURAL MUNICIPALITY OF MISCOUCHE
Special Meeting Christmas Bonus
December 9th, 2020

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks -Deputy Mayor (absent)
Jacqueline Lecky- Councillor
Pat MacLellan- Councillor
John Searle – Councillor
Joan Arsenault- Councillor
Ivan Blanchard- Councillor
Michelle Perry- Administrator

Since the Monthly meeting was cancelled due to the Circuit Breaker Measures Albert met with council to just go over the bonus for Christmas since it has been a unusual year for everyone due to the pandemic.
Council decided unanimously to give $50.00 gift cards for each member of the Fire Department Bingo Staff, Councillors, Mike Arsenault who set up and tears down for Bingo, and Robin Gillis for doing the Newsletter $50.00. Monty and Michelle will receive a check of $200.00 each for theirs.

Pat MacLellan and John Searle rescinded the motion made at last meeting for 2 of the Bingo Workers to receive $100.00 each and none of the other worker receiving any. Rest of council approved.

COUNCIL MEETING MINUTES- Special Meeting November 25 2020

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RURAL MUNICIPALITY OF MISCOUCHE
Special Meeting with Fire Chief
November 25th, 2020

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 2:00 P.M.

Present:
Albert Gallant – Mayor
John Searle – Councillor
Michelle Perry- Administrator

Albert had some questions about the new budget and what was going to be on it as far as equipment.
Jason gave a breakdown and will present the full budget at the next council meeting.
Albert also wanted to know if any fire fighters will be doing Level 1 or 2this year. Jason did not think so but he would have to ask the training officer for sure.
Albert asked about the equipment that was purchased this year specifically the Air bags and he wanted to know if a demonstration could be done with council to show them how they are used. Jason gave us a brief demonstration and will definitely set something up in the new year to show council how they work.
Albert asked if there was any training done on them. Jason stated that they had a rep come over to do training on them and that they also lifted a shed with them, but Jason did inform all fire fighters at a meeting last night that no equipment from the fire department will be used for personal use any more.

Albert thanked Jason for coming to the meeting.

COUNCIL MEETING MINUTES- November 10, 2020

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
November 10th, 2020

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- Administrator

Chief Jason Woodbury, Maintenance Monty MacAusland Operator for Lagoons Preston Silliker

2. Declaration of Conflict of Interest: No one declared a conflict of interest

3. FIRE DEPARTMENT: Chief Jason Woodbury gave the following report: Mic Mac fire Safety will be over on Saturday to fit all of the Fire Fighters for SCBA mask so that they will all have their own. There maybe 8 that will have to be ordered and the funds will come out of the Safe Restart funds. Christmas Party Gary Myers will make the decision this week following the CPHO. The budget will be presented in December. 2 SCBA were ordered as the failed certification and 1 more will need to be ordered on next years budget. EMO plan was updated and sent to EMO. New truck committee met and they would like to know where council stands on the new truck.

MOTION moved by Jacqueline Lecky seconded by John Searle and carried
THAT the New fir truck will not be ordered this year and will be revisited next year, as council would like to have all the funds in place before the purchase. Community will continue putting funds in towards this purchase.

4. MAINTENANCE REPORT: Snow equipment is ready to go for the winter. And Monty will be out putting the stakes in this week.

5. REC CENTER REPORT: Bingo’s: Jacqueline gave the following report. They have been going very well first week there was only 52 people last 2 weeks there were 95 each week and the profit is good. We are still working on trying to get internet to the center as they may need to run a line from the main rd. There was some issue with the toilets last week and it was suggested since there is a lot of sediment getting in the lines that a water filter be put in to catch the sediment.

MOTION moved by Pat MacLellan seconded by Jacqueline Lecky and carried
THAT a water filter be installed at the Rec Center.

6. ADOPTION OF MINUTES: Meeting minutes for October 13th, and Special Meeting October 28th for Safe Restart and Bylaw 1st reading November 9th, 2020.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the minutes for October 13th, and Special Meeting for Safe Restart October 28th, and November 9th, 2020 for 1st Reading of the Bylaws Access to Information 2020-01 Dispose of Records Bylaw 2020-02 and Open Fire and Camp Fires Bylaw 2020-03 be approved as presented.

7. BUSINESS ARISING:
a) Generators at the Lift stations: council received the 2 different quotes from Yxlem for the new panels at the Lift Station and the East Lagoon and a propane generator. Council received the information and discussed with Preston on his thoughts of the Panel and the Generators. Preston explained the difference between the Propane and the Diesel Generators and what he suggested for the panels. Ivan also asked Preston about the pump that was purchased about 10 years ago if it would work in the Lift Station. Preston advised that it would however it would cost more to have it refitted to use than the pump would be worth.

MOTION moved by Jacqueline Lecky seconded by Pat MacLellan and carried
THAT the community purchase the Generators local from AJ Repairs for the Lift Station and the Lagoon for a total of $92,920.00 and to go with the Option 2 for the Panels at the Lift Station and the Lagoon.

b) Green Space on Heritage Dr. A resident had some concerns about other residents walking their dogs on her property and wanted to know if the community go put some signs showing that the road to the green space.

MOTION moved by John Searle seconded by Pat MacLellan and carried
THAT the roadway to the green space on Heritage Dr be staked off and 2 signs be put up saying Public Right away.

c) Automatic doors: We have received 2 quotes for the doors however we are still waiting to see about approval for funding. There may be a chance that we will need to wait till April 202.
d)West Lagoon Survey: We have received the draft of the survey and Albert gave the copy to Linkletter’s for their approval. Once we have received the approval we will proceed to the next step in the land transfer.
e) Official Plan Amendments: Allan and Michelle will work on this to have this completed by January 2021.
d) Fire Dues: Council had previously discussed putting the rates up.

MOTION moved by Pat MacLellan seconded by John Searle and carried
THAT the Fire Dues in the Surrounding areas stay as is for this year.

8. COMMITTEE REPORTS:
a) Fire Dept: Already discussed
b) Planning Board- Building Permits- Permit was issued to108 Lady Slipper Dr n New garage

c) Sewer: Hook up on 97/99 Kelly Dr. Michelle advised that she made a mistake in telling the new owner where the laterals were coming in on the property, and the resident already ran the lines up to the point where the laterals were suppose to be. So the community will need to drill possibly 2 lines under the road to the main line at the cost to the community. Michelle reached out to 1 contractor and it will be a few weeks till they can get here so she will try 2 others to see if they can do it any sooner.
d) Firehall Maintenance & Street Lights: the last 2 old street lights will be replaced with LED
e) Community Improvements: nothing to discuss.
f) Finances:

9. APPROVAL OF BILLS TOTALING $ 38,635.52

MOTION moved by Pat MacLellan seconded by Jacqueline Lecky and carried
THAT the payment of the bills totaling $ 38,635.52 is approved.

10. NEW BUSINESS:

a) Christmas Decorating: It was suggested that the community put out a Christmas letter to the residence of the community and do a judging of houses decorated for Christmas. With a prize amount of 1st prize 100.00 2nd 75.00 and 3rd 50.00. And instead of getting them to register they will be advised through the letter that the judges will be going around the community on December 19th, 2020

MOTION moved by Jacqueline Lecky seconded by Pat MacLellan and carried
THAT the Community do a Christmas Decorating contest with the boundaries of Miscouche.

b) Bonus for Bingo mangers: It was suggested that the 2 bingo managers be given a Christmas bonus this year for all their hard work.

MOTION moved by Pat MacLellan seconded by John Searle and carried
THAT the 2 Bingo Managers be given a $100.00 gift each for the hard work they did getting the bingo’s back on track.

c) 2nd Reading and Adoption for Access to Information and Protection of Personal Information Bylaw 2020-01, Dispose of Records Bylaw 2020-02, and Open Fire and Camp Fire Bylaw 2020-03

Jacqueline read the 2nd reading of Bylaw 2020-01 Access to Information and Protection of Personal Information.

MOTION moved by Jacqueline Lecky seconded by Joan Arsenault and carried
THAT the 2nd reading of the Access to Information and Protection to Personal Information Bylaw 2020-01 be approved as presented.

MOTION moved by Jacqueline Lecky seconded by Joan Arsenault and carried
THAT the Access to Information and Protection to Personal Information Bylaw 2020-01 be adopted as presented.

Jacqueline read the 2nd reading of Bylaw 2020-02 Dispose of Records.

MOTION moved by Jacqueline Lecky seconded by Pat Maclellan and carried
THAT the 2nd reading of the Dispose of Records Bylaw 2020-02 be approved as presented.

MOTION moved by Jacqueline Lecky seconded by Pat MacLellan and carried
THAT the Dispose of Records Bylaw 2020-02 be adopted as presented.

Jacqueline did the 2nd reading of Open Fires and Camp Fires Bylaw 2020-03

MOTION moved by Jacqueline Lecky seconded by John Searle and carried
THAT the 2nd reading of the Open Fire and Camp Fires Bylaw 2020-03 be approved as presented.

MOTION moved by Pat MacLellan seconded by Ivan Blanchard and carried
THAT the Open Fires and Camp Fires Bylaw 2020-03 be adopted as presented.

d) Remembrance Day: Jacqueline advised that she will lay the wreath on behalf of council.

11. NEXT MEETING: December 8th, 2020

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of November 10th, 2020 be adjourned.