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RURAL MUNICIPALITY OF MISCOUCHE
Annexing Property on Kinsmen Rd
May 3rd , 2023

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 6:00 P.M.

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Jacqueline Lecky- Councillor
Charles MacAusland- Councillor
David Hughes- Councillor (Absent)
Corey Gillis  Councillor
Michelle Perry- CAO
10 members of the public

Mayor Gallant opened the meeting at 6:00pm and handed the meeting over to CAO Perry

CAO Perry explained to the public as to why the community is looking to annex the property and bring that part into the community.  There is a land owner on the Kinsmen rd that is looking to put up 55+ housing on the land up to 30 units, and they want to connect into the community sewer. So the community is looking into annexing the property to make it part of the community, and since the 9 other properties on that side of the road are not part of the community it would be a good opportunity to take them in all at the same time.

Public had a few questions:
Q: Will they have to connect to the sewer.
A: We will get the answer
Q: If they have to hook up shouldn’t the community pay for the cost of this.
A: Usually the community will only put the line up to the property line of the owner then it would be their responsibility to get it the rest of the way at their cost.
Q: Is there a grant to hook up the sewer line.
A: We will have to look into this to see if anything is available.
Q:Can the community provide an estimate as to what it would cost per ft to get hooked up.
A: Yes we will get this information for you.
Q: Will our taxes go up
A: yes you taxes will increase by .45 per $100.00 but you will not be paying your fire dues as this will now be part of the municipal tax.

Mayor Gallant thanked everyone for coming to the meeting

 

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
April 11th , 2023

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor
David Hughes-  Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. MAINTENANCE REPORT: Monty MacAusland gave the following report:. Spring clean up will be started as soon as the ground is dry enough.

4. ADOPTION OF MINUTES: Meeting minutes for March 14th, and Special Meeting March 28th,2023.

MOTION moved by Ivan Blanchard seconded by Charles MacAusland and carried
THAT the minutes for March 14th, and Special  Meeting  on March 28th, 2023 be approved as presented.

5. BUSINESS ARISING:
a) West Lagoon Upgrades: Council discussed the options for the West Lagoon upgrades

MOTION moved by Jacqueline Lecky seconded by Corey Gillis and carried
THAT the Community defer the Sludge removal. Rock Lining and Lay Down area for the Sludge bags from the project, until they can apply for funding to complete this part of the project.  Also making sure that they will be in compliance on the New Upgrades.

b) New Development PID 843086.  The development permits have been issued for 6-4 unit apartments.  The road going in to the property off of Kelly will be a private road and the street has been named Dawsyn Ct
c) Wilfred St: No news yet
d) Annex Property off of Kinsmen Rd: There was a question brought up as to who would be responsible for getting the sewer hooked up to the Main. Council is thinking about starting the process for annex the property but wants to find a bit of information first before the process.

e) Grant for Project:

MOTION moved by Jacqueline Lecky seconded by Corey Gillis and carried
THAT the Community apply for funding to cover the equipment for the fire department, new flooring for the seniors room, cameras and paint the downstairs at the Rec Center and new Welcome signs for the community.

f) Office Space for the Municipalities: Councillor Gillis brought up some concerns that since St Nicholas is only paying $25.00 a week for the space that the community should be fair and charge Linkletter the same amount.  This will be tabled for the next meeting to be brought up for discussion.

6. COMMITTEE REPORTS:

a) Fire Dept: Councillor Lecky gave the following report: 1 motor vehicle accident in the last month. They have a new radio and will be doing some training on it.  The members will be fitted for bunker gear. Leblanc was here for the annual inspection, The juniors are still selling tickets if anyone would like to buy any. The department received a grant for Fire Smart for $500.00 and they were the only department on the island that applied for it.  They would like to see if Council could contribute $200.00 towards the BBQ that they will be having on May 6 for the Fire District.  They have been doing  sessions educating the public on how they can protect their property.  The department will be going back to Level 2 response.  And there was some talk on the Medal and changing it from a 30 year medal to 5-10 increments.  This was tabled till the proposal comes through on what it will cost and look like. Also the department would like to know if council will be giving them any money back on the uniforms that were purchased by the members.  This was also tabled till next meeting till we can take a closer look at the finances since the year end will be closed soon. Log books are in place and there is still some members that are not filling them out every time.

MOTION moved by Jacqueline Lecky seconded by David Hughes and carried
THAT the Community donate $200.00 towards the Fire Smart resident day on May 6 2023.

b) Recreation, Park, Playgrounds and Green Spaces: Councilor MacAusland gave the following report: Bingo are going good the big jackpot went out 2 weeks ago and there was no bingo Easter Sunday.  April 16 they will be switching back to summer hours so bingo will start at 7 pm.  The electrician they gave a quote of $1000.00 for the wiring for the cameras which will be put in for the funding.  Trees are still not taking down in the green-space off of Heritage.

c)  Water & Sewer:  Councilor Gillis gave the following report: Monty was in touch with JC Drilling and they will be completing half of the manhole repairs this summer.  Monty will go through the list and see which ones need to be done right away.

d) Repairs, Maintenance and Village Properties: Councilor Blanchard gave the following report: The roof at the Fire hall he is still working on getting a contractor to come and have a look at the roof. Heat pumps were installed at the rec center and he suggested not to keep to much oil in the tank. He received 2 quotes for the welcome signs

MOTION moved by Ivan Blanchard seconded by Charles MacAusland and carried
THAT the Community go with the lowest tender only if the installation is included. The signs will not be ordered till we can confirm that we have funding.

e) PEI Federation of Municipalities: Councilor Hughes gave the following report: There is a meeting this Thursday in Charlottetown for the Federation, and the Annual meeting in Souris is on April 24th, 2023.

f) Finances, Budgets, Pay Committee, Bylaws and Planning:  Councillor Parks gave the following report. Finances are all good and the year end will be closed and sent to the accountant shortly. As far as the Bylaws they will need to be reviewed and see what needs to be changed, and he will set up a committee for this once he is feeling better and able to do this.

7. APPROVAL OF BILLS TOTALING $ 77,671.82

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the payment of the bills totaling $ 77,671.82 be approved.

8. NEW BUSINESS:
a) Insurance Increase: The municipal coverage for insurance has increased again to 13.2%.  CAO Perry had some questions for the broker about the increase and is awaiting information on this.

9. NEXT MEETING: Monthly Meeting May 9th, 2023

10. MEETING ADJOURNED

MOTION moved by Charles MacAusland THAT the meeting of April 11th, 2023 be adjourned.

 

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RURAL MUNICIPALITY OF MISCOUCHE
Special Meeting  West Lagoon Project
April 11th , 2023

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 6:00 P.M.
Present:

Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Jacqueline Lecky- Councillor
Charles MacAusland- Councillor
David Hughes- Councillor
Corey Gillis  Councillor
Michelle Perry- CAO
4 members of the public

Mayor Gallant opened the meeting at 6:00pm and handed the meeting over to CAO Perry

Michelle explained to the public the project and that the lowest bid came in 1.5 million over the budget.  The biggest part of the funding will be going towards the old cell.  Removing the sludge and building the walls around the old cell of the lagoon and then creating a lay down are for the water bags for the sludge removal.  This part of the project is $1.2 million. As of right now the community does not have enough money coming in for the sewer to pay back the loan if the community was to borrow the money for the complete project. The sewer only takes in $138K and the loan payment on a $2 million dollar loan over 25 years would be $160K. And out of the $138k coming in $50K has to go towards maintenance
The options that the community has are as follows:
1) Borrow the money to complete the project and then raise the sewer rates to an amount that would cover the loan.
2) Defer part of the project till funding opens up and the community can reapply for funding to finish the project.

Public had a few questions:
Q: What will happen if the sludge does not get removed.
A: The new system will handle this it will just have to work harder.
Q: What happens if the community can not get funding for the project that they defer.
A: Other communities have had to defer some of their projects as they were over budget and then reapplied for more funding to finish the project and were accepted.
Q: Will the community still get the funding if they defer part of the project.
A: Yes we have already checked with the project coordinator to make sure that we will still; get the funding.
Q: What if the community borrowed the money for the project and raised the sewer rates to cover the loan.
A: It would be less of a cost to the residents if the community re applied for funding then they would just have to get a loan for 25% of the cost instead of 100%

The public was showed the plans for the West Lagoon Upgrade so that they could understand more clearly as to what part of the project would be deferred as well as what the plan was for the New cell and the UV System.

Mayor Gallant thanked everyone for coming to the meeting

 

Year End Financial Statement 2023

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RURAL MUNICIPALITY OF MISCOUCHE

Monthly Council Meeting

January 10th, 2023

1. OPENING MEETING

Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Ivan Blanchard- Councillor
Charles MacAusland Councillor
Corey Gillis Councillor
David Hughes- Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. MAINTENANCE REPORT: Monty MacAusland gave the following report: The conservation department are now monitoring Black Pond to see if they can catch the people that are dumping garbage. The blower has good fuel consumption, and it also needs oil change. It was advised to check with John Deere to make sure that the warranty is still valid if we get it done elsewhere.

4. ADOPTION OF MINUTES: Meeting minutes for December 13th, 2022

MOTION moved by Allan Parks seconded by Charles MacAusland and carried

THAT the minutes for December 13th, 2022 be approved as presented.

 

5. BUSINESS ARISING:

a) Oath of Office: Councillor David Hughes declared his oath of office.

b) West Lagoon Upgrades: the design is 65% complete.

continuing to work with Maritime Electric on site servicing.
Finalizing the design/dimensions of the UV building
continuing to work with Xylem on UV system specs
cleaning up the drawing package
finalizing the project specifications
tendering process
c) Clean up order 100 lady Slipper Dr S: Mayor Gallant closed the meeting to the public. The resident wrote a letter to council asking for an extension till the end of April on the Clean Up order. Council discussed it and granted the extension. Mayor Gallant opened the meeting back up to the public.

d) Wilfred St: Still no word back from Highways.

e) Office Sharing: with St Nicholas: St Nicholas requested a letter stating what council decision was at the last meeting, so they can bring it back to their council. The letter was given to them January 3rd 2023.

f) Annex the property on Kinsmen Rd: Still no word from the planning department in Charlottetown.

g) Air BNB Request from Antoinette Dr: Michelle checked with the government and all they require is a letter of approval from the community. If the community wants to regulate any aspects of it they will need to have a bylaw put in place.

MOTION moved by Jacqueline Lecky seconded by David Hughes and carried

THAT the community give approval for 13 Antoinette to operate as a short term rental.

6. COMMITTEE REPORTS:

a) Fire Dept: Councilor Lecky gave the following report: They had 3 calls in the month of December, and they will be starting there 50/50 again in January. There is 8 sets of bunker gear that will need to be replaced this year. And the company that cleaned their gear last year will be doing it different this year. They will be picking up 4 sets each week, till they have all been cleaned. Deputy Chief Trowsdale added the following: All the department has been completely outfitted in new uniforms and they were wanting to know since the council is getting close to the end of the budget if they would be getting money back for the ones that were purchased this year. Also chief Woodbury is still working on the hydrant pricing. There will be an EMO Meeting January 16 at 6 pm with representatives from each community and someone from EMO will attend as well. Truck Replacement: the members were wondering if the truck would be replaced this year, as they will not be getting quotes unless they know its going to be ordered. Deputy Parks responded that it will not be ordered this year for sure, however they are still putting funds away for it. Deputy Chief Trowsdale mentioned that at the Christmas party 3 members received their 30 year service pin and it was brought to his attention by another fire fighter that no acknowledgment was given from the community on their service. Council apologize as they were not aware that anyone was receiving their pins or they would have recognized them for sure.

b) Recreation, Park, Playgrounds and Green Spaces: Councilor MacAusland gave the following report: Best Decorated House was done again this year in December and there was 3 houses in the community that were very well decorated. The bingo is doing good, last week there was 111 people attended. Also there is a need for cameras at the rec center and it was talked about in a previous meeting but no decisions was made. There was some vandalism outside last year, and it would be nice to have them in place before next spring.

MOTION moved by Corey Gillis seconded by David Hughes and carried

THAT the community get pricing for camera for the Rec Center and the Fire Hall for next meeting.

c) Water & Sewer: Councilor Gillis gave the following report: There was an issue on Laughlin St between Christmas and New Year, and it was on the community side. A 2 ft piece of pipe was missing that had to be replaced. At that time they also videoed the line on Laughlin and there is a dip in the line at the first of the street that may cause issues down the road.

d) Repairs, Maintenance and Village Properties: Councilor Blanchard gave the following report: The lights in the Fire hall were replaced with new LED and it makes a big difference in the lighting for sure. We are still waiting for the gutters to be replaced. We are on the list for the repairs. Question was asked about the Heat Pumps. We are on the list and hopefully they will be done by the end of this month.

e) PEI Federation of Municipalities: Councilor Hughes gave the following report: He will be attending the Semi Annual Meeting this Saturday in St Peters and he will have a report for next meeting.

f) Finances, Budgets, Pay Committee, Bylaws and Planning: Councillor Parks gave the following report: The community invested $25,000.00 as part of their budget agreement in a preferred share that will get 7.25% interest for 3 years. Also we will be starting to work on the budget in the next week or so, and he will be getting someone outside of council to be on his pay committee. He is hoping to have a report from the Pay committee next month. There were no development permits issued last month, and after budgets are over he will get a committee together to go over the Bylaws to see what amendments we need to do.

9. APPROVAL OF BILLS TOTALING $ 57,985.45

MOTION moved by Allan Parks seconded by Ivan Blanchard and carried

THAT the payment of the bills totaling $ 57,985.45 be approved.

 

10. NEW BUSINESS:

a) Budgets: The budget will be worked on this month and if any committee has any request for upgrades it would be nice to have them before the budget is completed. .

b) Miscouche ATV & PEI ATV will be having a public meeting January 18th, 2023 at 7pm at the Miscouhce Legion. Councilor Blanchard will attend.

c) EMO Meeting: The meeting will be January 16th, 2023 at 6 Pm at the Fire Hall

d) Dog Park: Two residents approached council on having a dog park in the community. Council discussed it and came up with 2 possible locations that might work where they have land. They decided to put it in the next News Letter to poll the community to see if there is a need for it.

11. NEXT MEETING: February 14th, 2023

12. MEETING ADJOURNED

MOTION moved by Ivan Blanchard THAT the meeting of January 10th, 2023 be adjourned.

 

Year End Financial Statement 2022

Year End Financial Statement 2021

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
December 14th, 2021

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor (absent )
Joan Arsenault – Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. FIRE DEPARTMENT: Chief Jason Woodbury gave the following report. Jason wanted to thank council for attending the Christmas Party. Rain gutters were cleaned on Monday Night and the new Deputy Chief Doug Trowsdale is in his position and he will be responsible for the Fleet and Maintenance. There was also an expression of interest put out to the department for the captain position, and interviews will be done in the new year. Also, Jason had some concerns about the Fire Service report that he wants to point out. Recruitment retention, there is already 10 people waiting to get into the department, so he does not see this as an issue. The Water Supply he wanted to suggest that the community invest in their own rather than piggybacking on someone else. Rescue pumper he did not feel was an option as if the pumper is at a fill site, then all of the equipment for the rescue is not available at the scene. And he will be creating a maintenance policy in the new year. John and Jason were on a call with the insurance company to see about changing the rating of the fire trucks for small municipalities, however those were not the right people to be discussing it with, Jason has since received contact names for the correct people and will be in touch with them in the new year. The 2022 budget will be completed at the end of December, and the firefighters wanted to know if they could budget in for a new cap on the fast rescue as the one, they have does not fit properly and does not match the color of the truck. John Searle gave the following report: There were 5 calls last month and the department wanted to know if the Santa Claus Run and the Decorating contest could be on the same date next year so it could be advertised together. Also, the firefighters wanted to know if the hose in the bay could be connected to the water softener machine as when the trucks are being washed, they leave spots on them from the hard water. Council advised that if Gillis Heating could do it to get it done.

Albert thanks Jason and John for the report.

4. MAINTENANCE REPORT: Monty MacAusland gave the following report: The drum and the pump are all ready to go and Monty just needs to know where the council wants him to buy the Diesel.

MOTION moved by Allan Parks seconded by Pat MacLellan and carried
THAT the Community continue to purchase the Diesel at Thibideau’s Auto and keep it local.

5. REC CENTER REPORT: Councilor Jacqueline Lecky gave the following report: Everything is going good at the bingo and there will be no bingo on December 26th, 2021 to give the staff some time with their families.

6. ADOPTION OF MINUTES: Meeting minutes for November 9th, 2021

MOTION moved by Jacqueline Lecky seconded by John Searle and carried
THAT the minutes for November 9th, 2021 be approved as presented.

7. BUSINESS ARISING:
a) West Lagoon ICIP Funding: There is still no word if the funding was approved yet. Mayor Albert checked in with Bobby Morrissey Office and we still have not heard back.
b) Sidewalks on Wilfred St: Deputy Mayor Allan and CAO Michelle met with 2 engineers from Highways about the options of sidewalks on Wilfred St. The engineers are going to get some more information and get back to the community.
c) Skate Park Equipment: The equipment has finally arrived but will not be put together till the spring. Michelle checked into this, and it will not affect the funding.
d) Sledding Hill: Councilor Pat did not have time to look into this but will have more information for next meeting.
e) Shared Office Space for Municipalities: A meeting will be set up in the New year with the Mayors and Deputy Mayors of each community to discuss how this will work.
f) Property Next to the Church: Council received a letter from the Property and Finance at the Church advising council that at this time they are not looking to sell that property but if things change, they will give council consideration.
g) Fire Service Review: At this time councillor Ivan Blanchard was called and put on speaker phone, as he was the chair of this committee. Ivan gave his recommendations to council based on the Fire Service Review that was completed that the committee felt that they should hire a consultant to put a water source in the community. As at this time the committee feels that the water source is more important at this time. Then they can look at purchasing a new fire truck once they have the water source. Council discussed this.

MOTION moved by Ivan Blanchard seconded by Allan Parks and carried
THAT the Community hire a consultant to have a water source put in the community.

Ivan had to leave the meeting by phone.

8. COMMITTEE REPORTS:
a) Fire Dept: Council discussed the Truck cap for the fast rescue.

MOTION moved by Allan Parks seconded by John Searle and carried
THAT the community purchase the New Cap for the Fast Rescue for $2,500.00 plus HST.

b) Planning Board- Development Permits- No Permits
c) Sewer: Past Due Accounts: There were 11 Letters were served. There was 1 out of the 11 that has not made contact. So, the sign will be put out tomorrow to disconnect.
d) Firehall Maintenance & Street Lights: Pat will check into the corner of Gillis St and Heritage to see if there needs to be a Street Light out in.
e) Community Improvements: It was mentioned that the man door going into the fire bay needs to be looked at as the door is not closing properly and the casing is rotten.
f) Finances:

9. APPROVAL OF BILLS TOTALING $ 83,792.59

MOTION moved by John Searle seconded by Pat Maclellan and carried
THAT the payment of the bills totaling $ 83,792.59 is approved.

10. NEW BUSINESS:
a) Budget: The 2022/2023 budget will be worked on in January 2022
b) Thank you cards: Council received 2 thank you cards for flowers that were sent out to 2 recent deaths.
c) PEI Command Veteran’s Book: council received a request for a donations for the new book that will be done in 2022.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the Community donate the advertisement 1/10 of a page to the Veterans book for $250.00

11. NEXT MEETING: January 11th, 2022

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of December 14th, 2021 be adjourned.

 

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
October 12th, 2021

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. FIRE DEPARTMENT: Chief Jason Woodbury gave the following report.
Covid – 19 Vax Policy has been put in place and there is only 3 members that have not been fully vaccinated and they are working on getting them. Also, they have brought on a Chaplin for the department which will be a good resource for the department for counseling fire fighters when they are on a bad call. This position does not require any extra cost for the department. The memorial was a big success and he received lots of good feedback. Jason also thanked council on all their involvement in the project. They are still waiting for the Governor General to meet with the department to present them with the Covid 19 warrior coin. Halloween Night they will be staffing the hall from 8-12 and they wanted to know if council would donate towards food again this year. #112 is still out of service due to the brakes, and palmers is still trying to get a solution to fix them. Christmas party is December 4th at 6:00 pm and council needs to let Gary know who is attending.
John Searle gave the following report: They had 2 calls last month and Ground Search and Resue will be using the upstairs for some of their training.

Albert thanks Jason and John for the report.

MOTION moved by Jacqueline Lecky seconded by Ivan Blanchard and carried
THAT the Community donate $200.00 to the Fire department to cover food for Halloween as they will be staffing the fire hall from 8-12 pm.

4. MAINTENANCE REPORT: Monty MacAusland gave the following report: Everything is good in the community and the final grass cutting was done for the season. All the playground equipment will be taking in for the season by the end of the month. And he spoke with JC Drilling, and they are going to try to get the worst of the repairs done on Gillis St before Winter sets in.

5. REC CENTER REPORT: Covid-19 Vax is in place for the bingo, and it has been going well., staff did not have to turn anyone away that did not have their records.

6. ADOPTION OF MINUTES: Meeting minutes for September 14th, 2021

MOTION moved by Allan Parks seconded by John Searle and carried
THAT the minutes for September 14th, 2021 be approved as presented.

7. BUSINESS ARISING:
a) West Lagoon ICIP Funding: There is still no word if the funding was approved yet. And the land transfer the papers are with Linkletter’s lawyers since April to be signed. Albert said that he will touch base with Linkletter’s to see when they will be signed.
b) Church Property: The letter is ready to be sent to the committee about purchasing the land in front of the church for green space for the community if they are looking to sell the property.
c) Burnt House of Wilfred St: Michelle was speaking with the new owner, and they have filled out a demolition permit to have the house tore down by Halloween.
d) Snow Removal Contract: council received another quote from a different company to remove snow. And also 2 quotes on purchasing a tractor for the community. After some discussion council decided not to buy this year but maybe getting a committee together to see if there is a better option like secondhand equipment or renting equipment for the season. And for this year to have someone else do the snow removal.

MOTION moved by Ivan Blanchard seconded by Jacqueline Lecky and carried
THAT the community accept the tender from CLS Holding to do the Snow Removal for the 2021/2022 season at $6,900.00 paid over a 4-month period.

e) Sidewalks on Wilfred St: Council has still not heard back from the engineer on what the community can do for sidewalks on Wilfred St. Albert said that he will contact the engineer to see if there has been any progress on this.
f) Sewer Maintenance Contract: Michelle received some contracts from other communities and what they pay for the services. And provided this to council for review. Council decided that they will leave their contract as is for now.

8. COMMITTEE REPORTS:
a) Fire Dept: Fire Service Review: Michelle sent a message to Bill for an update and is still waiting. Hopefully council will have the review for next meeting.
b) Planning Board- Development Permits- 7 Heritage & 77 Lady Slipper Dr N both building storage Sheds.
c) Sewer: Rate Increase over the next 5 Years: Michelle is getting ready to do the application with IRAC and wanted to know from council what they have decided on the increase.

MOTION moved by Jacqueline Lecky seconded by Allan Parks and carried
THAT the Community increase the Sewer rate to $40.00 a year for the next 5 years.

Pat MacLellan opposed Motion carried.

d) Firehall Maintenance & Street Lights: Pat will check Main Dr W to see if there are any streetlights out that need to be reported.
e) Community Improvements: Jacqueline Lecky advised that the Skate Park equipment is due to arrive around the first of November and will need to be built before we can receive the grant for funding.
f) Finances: Everything is good.

9. APPROVAL OF BILLS TOTALING $ 28,671.18

MOTION moved by Pat MacLellan seconded by John Searle and carried
THAT the payment of the bills totaling $ 28,671.18 is approved.

10. NEW BUSINESS:
a) Pesticides in the community: A resident in the community sent an email about residents in the neighborhood using a pesticide for weeds and wanted to know if it was possible to have this banned from the community. Council discussed this and has decided at this time they are not going to create a Bylaw to ban pesticide in the community as they do not have a Bylaw enforcement officer to police this, and this can be an issue that is hard to enforce.
b) Home for Christmas Donation: Council received a request for the annual donation for the Home for Christmas Tree Lighting.

MOTION moved by Allan Parks seconded by Joan Arsenault and carried
THAT the community donate $100.00 to the Annual Home for Christmas Tree Lighting in memory of all deceased residents.

c) Clean Up Order: 100 Lady Slipper Dr S this property has not been cleaned up since the last letter was sent April 2021. Council has decided to serve the resident with a clean up order that will be in effect for 1 year as per the Unsightly Property Bylaw.
d) Eddie Laughlin Award: It was discussed at the last meeting to have this award be given at the Christmas Party. Council has reviewed again and has decided to do this at the next meeting at 7 pm. Michelle will make sure that all recipients and their nominator will be there.
e) Sledding Hill in the Community: Pat MacLellan was in touch with the school and they gave permission to put it on the School property. Pat will scope out a good place for it before the snow.

11. NEXT MEETING: November 9th, 2021

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of October 12th, 2021 be adjourned.

 

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
March 8th, 2022

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor(Phone)
John Searle- Councillor(Absent)
Ivan Blanchard- Councillor
Joan Arsenault – Councillor(Absent)
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. FIRE DEPARTMENT: No one was her to give the report

4. MAINTENANCE REPORT: Monty MacAusland gave the following report: The snow blower has broken down a few times since the last meeting and most have been easy fixes. However, if the community is looking to keep the machine, then there will need to be some body work done on it and some costly repairs. Michelle provided council with the cost breakdowns of the machine since it was purchased in 2015 and since then the community has spent over $25,000.00 in repairs. Ivan had 1 quote for a new machine and Michelle was in touch with a few suppliers to get some additional quotes. It was suggested that Michelle write a letter to Acadian Purchase Trust to see if they can help with the cost of a new machine. Pat suggested that they still look at the cost of a used machine as well.

5. REC CENTER REPORT: Councilor Jacqueline Lecky gave the following report: There was no bingo last Sunday due to the weather, but the bingo is doing good since starting back up

6. ADOPTION OF MINUTES: Meeting Minutes for February 8th and Special meeting February 14th, and 16th, 2022.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the minutes for February 8th, Special meeting February 14th and 16th 2022 be approved as presented.

7. BUSINESS ARISING:
a) West Lagoon Upgrades: The proposal letter was sent for signatures. Council reviewed the letter.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the proposal letter from WSP for the Upgrades for the West Lagoon be signed and sent back.

b) Shared office space for Municipalities: The Mayor and Deputy mayor meet with the Mayor and Deputy Mayor of Linkletter and the Mayor and Councillor of St Nicholas on February 14th 2022 to discuss the option of sharing the office space with Miscouche. All three municipalities have agreed to do a 3-month trial to collect data on how many time residents from the other municipalities have called or visited the office. That way they can determine a fair price for the office space. They will meet again after June 1st 2022.
c) Budget/ Capital Expenditures: Finance Chair Allan Parks went through the Proposed Budget and Capital Expenditures.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the Proposed Budget for 2022/2023 be adopted as presented.

d) General Borrowing Bylaw: Jacqueline Lecky read the 2nd reading of the General Borrowing Bylaw 2022-01.

MOTION moved by Jacqueline Lecky seconded by Ivan Blanchard and carried
THAT the 2nd Reading for General Borrowing Bylaw 2022-01 be approved as presented.

MOTION moved by Jacqueline Lecky seconded by Allan Parks and carried
THAT the Adoption of General Borrowing Bylaw 2022-01 be Adopted as presented.

e) Light over the Senior Door was replaced with a new LED.

8. COMMITTEE REPORTS:
a) Fire Dept: nothing to report
b) Planning Board- Development Permits- 96 Kelly Dr Single Family Dwelling
c) Sewer: New bills are getting ready to be sent out for April 1st,
d) Firehall Maintenance & Street Lights: The man door in the Firehall bay will be looked at in the Spring when the weather is nicer.
e) Community Improvements:
f) Finances:

9. APPROVAL OF BILLS TOTALING $ 38,344.00

MOTION moved by Allan Parks seconded by Ivan Blanchard and carried
THAT the payment of the bills totaling $ 38,344.00 is approved.

10. NEW BUSINESS:
a) Lights in the Senior Room: The seniors are looking to have 2 lights put in as it is very dark in both corners of the room. It was suggested that they get a price on changing all the lights to LED fixtures and to see if they can apply for a grant to cover the cost of them. Michelle will check with the president of the Seniors to see if they can look into this.

11. NEXT MEETING: April 12th, 2022

12. MEETING ADJOURNED

MOTION moved by Jacqueline Lecky THAT the meeting of March 8th, 2022 be adjourned.