COUNCIL MEETING MINUTES- March 9 2021

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
March 9th, 2021

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- Administrator

2. Declaration of Conflict of Interest: No one declared a conflict of interest

3. FIRE DEPARTMENT: Councillor John Searle gave the following report: 3 firefighters will be taking there level 2. There was some concerns on having all the members in the hall for a meeting and at this time they will not be having meeting in the hall with everyone as the risk are too high, that if someone gets Covid the whole department can be shut down, so they are going to try Zoom meetings to see how that goes. The executive is in the process of reviewing the policies and updating them. Bunker Gear was cleaned annually by a commercial company. They are going to have training from Forestry for all members and they there is a Portable Decontamination Kit which sells for $1440.00. 8 members that belong to Standard Areo have donated 800.00 towards it and this leaves $640.00 left to pay which the depart would like to know if the community will cost share the expense. There was a concern about the cost of the chemicals to use with it. Jason did not have the cost on hand and stated that he didn’t think it would be that much as they do not have a structure fire very often.

MOTION moved by John Searle seconded by Pat MacLellan and carried
THAT the Community contribute $320.00 towards the cost of the Decontamination Kit for the fire department.

The department is hoping to have the Memorial Service to unveil the monument this fall as long as restrictions have been lifted and it is safe to do so. Chief Jason Woodbury was appointed to the Canadian Fire Chiefs and hopes to get a lot out of the meeting which will be held on Zoom so no travel necessary. He is looking forward to learning a lot to help the community on mitigation. Also Jason heard back from the manufacture on the new truck and was advised that it can take up to 14 months to get a new truck as they are behind due to Covid and also that the pricing has changed. Also there are 4 new members for the department Mitchell Myers, Paul Walsh, Ben Gallant and Cameron Trowsdale.

MOTION moved by John Searle seconded by Jacqueline Lecky and carried
THAT the Community accept the 4 new firefighters into the department to begin there 6 month probation.

4. MAINTENANCE REPORT:
a) Maintenance worker Monty MacAusland gave the following report: Some minor maintenance needs to be done on the Blower a new drum and new skid plates for the Bobcat. Also with the new generators being installed Monty wanted to make council aware that a big diesel truck would not be able to get in the East Lagoon, and he wanted to know if it was feasible to have our own tank or buy it from someone in the community that has there own tank. Council wanted to get some more information before deciding. This will be tabled till the next meeting.

5. REC CENTER REPORT: Jacqueline gave the following Bingo report: Bingo has been closed for the last 2 weeks due to the Circuit Breaker measures that were put in place by Public Health. Also it was requested from the Bingo staff to see if we could apply for an additional 20 people. Committee decided not to at this time as the uncertainty of being closed by public health and having the new cohort use the washrooms upstairs was not an option at this time. The tables for the bingo are in bad need of an update so Jacqueline was wondering if it is possible to paint them black. A new table would cost $130.00 and we could buy 2 gallons of paint and be able to paint all the tables for that price.

MOTION moved by Jacqueline Lecky seconded by Allan Parks and carried
THAT the tops of the tables at the Rec Center for the Bingo be painted 2 coats of black paint.

6. ADOPTION OF MINUTES: Meeting Minutes for February 9th and Special Meeting February 8th, February 22 and March 8th 2021.

MOTION moved by Ivan Blanchard seconded by John Searle and carried
THAT the minutes for February 9th , and Special Meeting February 8th, February 22 and march 8th 2021 be approved as presented.

7. BUSINESS ARISING:
a) West Lagoon: ICIP Funding Michelle is working on getting this application filled out and submitted to the government.
b) Adoption of the Proposed Budget for 2021/2022. Finance Chair Allan Parks went over the final totals for the proposed budget for 2021/2022. Fire Department Budget $104,500.00 Fire Hall/ Municipal Building Budget $ 90,200.00 Administration Budget $100,750.00 Street Lights and Community Service Budget $26,000.00 Reserve Funds $ 80,000.00 and Rec Center Budget of $67,200.00 Totaling $468,650.00 Revenues of $484,619.72 and Sewer budget of $ $87,500.00.

MOTION moved by Allan Parks seconded by John Searle and carried
THAT the Proposed Budget for 2021/2022 be adopted as presented.

c) IRAC Rate Analysis: The $15 increase for 2021 has been approved by IRAC under the understanding that we will submit another proposal for 2022. The possibility of the increase to double the sewer rate over the next 5 years which would be a $44.00 increase a year. It was requested that we get a rate analysis for the increase for 3 years and 5 years and see what the difference is.
d) Corcoran’s farms: Michelle was unable to find the bylaw that was submitted in 2003 and requested a copy from Municipal Affairs. So when she receives it this information will be sent to council.
e) 1st and 2nd reading for the Amendment: So no public should up for the Public Hearing last night. Reading will be 1st Reading March 22 and March 23 for the 2nd reading starting at 6:00 pm.

f) Newsletter: The newsletter for next quarter will go out for April 1st

8. COMMITTEE REPORTS:
a) Fire Dept: Already discussed
b) Planning Board- Building Permits- New house build 26 Laughlin St
c) Sewer: Disconnect date for the delinquent accounts will be March 12. Still 5 residents have not heard from out of 1o letters that were delivered.
d) Firehall Maintenance & Street Lights: nothing to discuss.
e) Community Improvements: Council is discussing that an angle Iron be put at the top of the door rather than a wind break. This will be looked into.
f) Finances:

9. APPROVAL OF BILLS TOTALING $ 36,578.04

MOTION moved by John Searle seconded by Ivan Blanchard and carried
THAT the payment of the bills totaling $ 36,578.04 is approved.

10. NEW BUSINESS:

a) Disable Washroom: Since the Municipal building does not have a disable washroom council thought that this might be a good idea to invest in. Michelle will see about getting a contractor to have a look to see if this is possible in the space that we have.
b) Donation for Legion Command: Council received the annual request for the donation for the Veteran Book.

MOTION moved by John Searle seconded by Jacqueline Lecky and carried
THAT the Community purchase 1/10th of a black and white ad for the Veteran’s Book for 2021 at a cost of $230.00.

c) Quotes for Back up Pumps for the Lift Station: Michelle received a quote from Xylem for the back up pumps for the Kinsmen Rd and the Lift Station at the East Lagoon totaling $24,045.00. Pat asked if the new pumps can be used now and the old pumps serviced and kept for the back ups. Definitely a good idea to look at.

MOTION moved by Jacqueline Lecky seconded by John Searle and carried
THAT the community purchase the 2 back up pumps for the Kinsmen Rd and the East Lagoon and to apply to see if the Gas Tax can be used for the Pumps.

d) Snow hill for the kids: Pat asked if it would be possible that next year we have a snow hill somewhere in the community for the kids. Council will look at this in November to see what the options are.
e) Rec Center Rental: A request was brought forward to see if it was possible for a resident to rent the Rec Center for a Hockey Party and to have all the beer at the center that is expired sold at cost to the participants. It was suggested that the Liquor Commission would have to be asked as we do hold the Liquor License for the establishment and we would not want to lose it. Michelle will call the Liquor Commission and let council know what they say.

11. NEXT MEETING: 1st reading for Zoning and Subdivision Bylaw March 22nd and 2nd reading March 23rd, 2021 Monthly Meeting April 13th, 2020

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of March 9th, 2021 be adjourned.

COUNCIL MEETING MINUTES – Public Hearing March 8 2021

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RURAL MUNICIPALITY OF MISCOUCHE
Public Hearing
Amendment for 2000 Zoning And Subdivision Bylaw
March 8th, 2021

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 6:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor (Absent)
Pat MacLellan – Councillor(Absent)
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- Administrator

No Public showed up for the public hearing for the amendment for the 2000 Zoning and Subdivision Bylaw for the definitions for the Mini Home and Tiny Home to be added to 2.0 and to add this said definitions into 6.1 and 6.5 of the Bylaw which allows Mini Homes and Tiny Homes in Mobile/Mini/Tiny Home parks approved by council.

MOTION moved by John Searle seconded by Ivan Blanchard and carried
THAT the community go forward with the Amendment of the 2000 Zoning and Subdivision Bylaw

The first and second reading of the Bylaw will be set forth by council at the next meeting.

Meeting Adjourned:

 

COUNCIL MEETING MINUTES- Special Meeting Proposed Budget February 22 2021

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RURAL MUNICIPALITY OF MISCOUCHE
Special Meeting: Proposed Budget 2021/2022
February 22nd , 2021

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 6:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- Administrator

Mayor Albert Gallant called the meeting to order at 6:00 pm. meeting and then gave the floor to Deputy Mayor Allan Parks who is the Finance Chair to present the proposed budget to the public.

Allan presented the proposed budget to the public and gave a brief talk on the upcoming project of the West Lagoon Upgrades, and the probably of the sewer rate increases over the next 5 years. He also explained the cost of completing Laughlin Street and where the money was allocated for the sale of the 6 lots that were developed. He then opened the floor to questions.

Q: Does the community have an Infrastructure Plan and a Growth Plan
A: We do have plans for Capital expenditures and Infrastructure Plan this in our Asset Management Plan which is a 5 year plan.

Albert thanked everyone who attend the meeting.

Meeting Adjourned:

 

COUNCIL MEETING MINUTES- February 9 2021

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
February 9th, 2021

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- Administrator

Mayor Albert Gallant introduced Scott Smith to council and gave Scott the floor.

Scott Smith from the Community navigator gave a brief presentation on how they support new residents of PEI into the communities and wanted to know if any of the council members would be interested in being on a steering community made up of about 20 people to give input and insight on new residents to PEI. Council said that they will look at the information that he gave to them and they will definitely think about it.

Albert thanked Scott for the presentation and he left the meeting.

2. Declaration of Conflict of Interest: No one declared a conflict of interest

3. FIRE DEPARTMENT: Chief Jason Woodbury gave the following report: The PEI Firefighter Association has lowered their prices again to $20.00 a person and Jason has a meeting with the board to see if Miscouche can join back in. The department wanted to thank council for the gift cards that they were given at Christmas it was certainly appreciated. The department general operational guidelines are being reviewed and updated and a copy will be given to the office to keep on file. Jason gave a brief explanation on the budget focusing on the Honorarium structure. And how they have changed it to a flat rate and depending on your duties will depend on what the flat rate price will be. Also Jason stated that depending on restrictions for Covid will depend on whether they have the monument reveal this year.

Council thanked Jason for the explanation.

4. MAINTENANCE REPORT:
a) The Trailer hitch was purchased and has been installed on the service truck.

5. REC CENTER REPORT: Jacqueline gave the following Bingo report: There was a compliant for bingo 2 weeks ago and this has been dealt with the person and also Public Health. Also No Smoking signs will need to be purchased to say 15ft from the building. Also the bingo players are looking to see if they can have 2 bingo a week. Council discussed and agreed that they will keep the bingo’s as is for at least a year then see how they are going as there is a possibility we can get shut down anytime depending on the restrictions from Public Health. Also it was suggested that Jacqueline and Michelle meet with the bingo managers to go over a few concerns. Michelle will set this up. And since the door was taking down in the kitchen opening the bingo players are saying that they feel a draft. Michelle had gotten a quote for a blind to be put in the opening.

MOTION moved by John Searle seconded by Pat MacLellan and carried
THAT the commercial blind be purchased from Nulook Blinds for $549.00 plus tax for the opening of the kitchen at the Rec Center.

6. ADOPTION OF MINUTES: Meeting minutes for January 12th,2021 and Special Meeting February 8th, 2021 for the 1st reading of the Amendment of the Zoning and Subdivision Bylaw.

MOTION moved by Ivan Blanchard seconded by Jacqueline Lecky and carried
THAT the minutes for January 12th , and Special Meeting February 8th, 2021 be approved as presented.

7. BUSINESS ARISING:
a) West Lagoon Change of Ownership: Michelle called the Lawyer and they are still working on this. Also Michelle was in touch with the ICIP Funding and we will need to reapply when the funding opens up again.
b) Automatic Doors: There were installed at the Municipal Office the Seniors Room and the Rec Center and we are waiting the electrician to finish wiring them in.
c) Budget/ Staff raise and Public Meeting for the Budget: Council has discussed the raise for the Honorariums for Fire Department and Council and the Raise for the Maintenance person. And are preliminary as follows. Fire Department Honorarium going to $21,000.00 a year. Council Honorariums going up by $100.00 a year for each person. Maintenance person wages increasing by $6.5% and Special Meeting going from $25.00 to $35.00. This will all be factored into the budget for the meeting February 22, 2021 at 6:00 pm with a storm date for February 23, 2021.
d) Fire hall Video for the sewer: This has not been completed yet but will get done before next month.
e) Corcoran’s Farm: Michelle was speaking with environment and they do not investigate unless a leak was reported. Because Micouche has there own Bylaws for unsightly property Council will need to deal with this. It was suggested that they sit down with the owner to see if council and the owner can agree on what needs to be done.

8. COMMITTEE REPORTS:
a) Fire Dept: Already discussed
b) Planning Board- Building Permits- 15′ x15′ Addition on the back of the dwelling 20 Gillis St
c) Sewer: 10 Disconnect letters will be delivered this week.
d) Firehall Maintenance & Street Lights: Canada Post advised that they do not put lights up for the community mail boxes, and it was also advised that only 1 resident from Miscouche gets their mail from the box on lady Slipper Dr N the rest are from the outlying areas.
e) Community Improvements: Wind Break at the Seniors door: the Miscouche AA Group gave a $500.00 donation towards this. And council will come up with some ideas on what they want to see as a wind break for the door.
f) Finances: Transfer money to Capital Projects fund.

MOTION moved by Jacqueline Lecky seconded by John Searle and carried
THAT the community transfer funds from General Account for $25,000.00 and put it in the Capital Projects Fund.

9. APPROVAL OF BILLS TOTALING $ 54,490.70

MOTION moved by Allan Parks seconded by John Searle and carried
THAT the payment of the bills totaling $ 54,490.70 is approved.

10. NEW BUSINESS:

a) Sewer rates over the next 5 years. IRAC sent a rate analysis for the next 2 years and advised that the utility is still carrying a significant deficit and wanted to know what council was planning for the next 5 years. Council discussed increasing it.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the community apply for a $15.00 a year increase for the next 5 years.

Ivan Blanchard voted against. Motion Carried

b) CAO/ Board Member Training: Michelle will be doing 4 free sessions for CAO Training on various aspects of the Municipality. There is also training for Board Members through Holland College for 100.00 plus HST a person for 4 courses. Council will look into it.
c) FCM Membership: Council did not want to join this membership and will continue with FPEIM

11. NEXT MEETING: Budget Meeting February 22nd, 2021, Public Hearing for Amendment March 8th 2021 Monthly Meeting March 9th, 2020

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of February 9th, 2021 be adjourned.

 

COUNCIL MEETING MINUTES- January 12 2021

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
January 12th, 2021

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor(Absent)
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor(Absent)
Michelle Perry- Administrator

2. Declaration of Conflict of Interest: No one declared a conflict of interest

3. FIRE DEPARTMENT: No one was here to give a report on behalf of the fire department
4. MAINTENANCE REPORT: a)The generator will be going next to the lift station on the Kinsmen Rd and it was suggested that they be fenced in.

MOTION moved by John Searle seconded by Jacqueline Lecky and carried
THAT the community get quotes to have the lit station and generator fenced in on the Kinsmen Rd.

b) Blade for the Bobcat: It was suggested that it might be more efficient to have a blade on the bobcat so the snow blower machine does not have to go out as often as the snow blower cost more to use. We have received a quote for about $5,060.00 for the blade and connections as well as labour. This will be looked at budget time.
c) Blockage in the fire hall: There have been some issue with the pipes in the fire hall blocking. It was suggested to have the line videoed to see what the issue is.
d) Monty asked about a trailer hitch for the maintenance truck. Council stated that it is not a big expense and to go get it done.

5. REC CENTER REPORT: Bingo’s are going really well they had to turn away 25 people on Sunday. Also there was a complaint that the tables had to much dabbers on them. The finish is gone off the tables and they either need to be refinished or something to put on them so that they are easier to clean. Also the over head pass through door in the kitchen is too heavy to lift and needs to either taken down or new one made that opens side to side. Council has decided to take it down for now.

6. ADOPTION OF MINUTES: Meeting minutes for November 10th, and Special Meeting November 25th and Special Meeting December 9th, 2020.

MOTION moved by John Searle seconded by Jacqueline Lecky and carried
THAT the minutes for November 10th, and Special Meeting November 25, and Special Meeting December 9th, 2020 be approved as presented.

7. BUSINESS ARISING:
a) West Lagoon Survey/ Change of Ownership: The final plans were done and the pin are in place and the survey has been dropped off to the Lawyers for the change in ownership.
b) Bylaw Amendment for Zoning & Subdivision: Council has decided to go forward with the amendment changes and will have a public meeting February 8th to go over the amendment before going to the public.
c) Green Space on Heritage Dr. 2 signs were put off showing the right away to the public access, and both signs and the poles were stolen off the property. Council will look at options in the spring of what can be done.
d) Generators: These are on order a long with the alarming system.
e) Fire Dues for St Nicholas: It was discussed to have a contract agreement for a 3-5 year term for RM of St Nicholas for the Fire Dues.

MOTION moved by Jacqueline Lecky seconded by Ivan Blanchard and carried
THAT the Rural Municipality of St Nicholas be put on a 3 year term for Fire Dues at a rate of $14,015.00 per year.

f) Automatic Doors: We have received approval for the installation of the automatic doors and we have received 2 quotes for installation. Perry Glass and City Glass & Mirrors.

MOTION moved by John Searle seconded by Jacqueline Lecky and carried
THAT City Glass & Mirrors awarded the project to install 3 automatic doors. One at the Rec Center and 2 in the Fire Hall building at a total cost of $7,590.00 taxes in.

g) Deck your home for Christmas: Jacqueline & Pat went around the community on December 19 and 3 homes were picked 3rd prize was 28 Wilfred St, 2nd was 2 Laughlin St and 1st place was 94 Kelly Dr. The residents were extremely excited and this is definitely something that should take place next year.

8. COMMITTEE REPORTS:
a) Fire Dept: Already discussed
b) Planning Board- Building Permits- Permit was issued to 91 Kelly Dr they will move a house on it in the spring.
c) Sewer: The past due bills will go this month. And Disconnect letters next month
d) Firehall Maintenance & Street Lights: Wind block at the seniors door, the wind took the door and pulled out the hinge at the top so it was suggested to have a wind block on the side of the door. Michelle called a contractor to get a quote just waiting for price. Street light at the community post office box residents were complaining that they could not see at night. Michelle called Canada Post to see if it was there responsibility for light.
e) Community Improvements: nothing to discuss.
f) Finances: Pay off the Sidewalk Loan and transfer money to Fire Dept fund.

MOTION moved by Allan Parks seconded by Ivan Blanchard and carried
THAT the community pay off the Sidewalk Loan with the funds from the General Account, and also to transfer the $25,000.00 into the Fire Department Fund.

9. APPROVAL OF BILLS TOTALING $ 55,271.70 Nov- Dec and $42,958.56 Dec & Jan

MOTION moved by Allan Parks seconded by John Searle and carried
THAT the payment of the bills totaling $ 55,271.70 for Nov- Dec and $42,958.56 for Dec- Jan is approved.

10. NEW BUSINESS:

a) Voting Age: Council discussed the voting age as it was going back to the house in the spring. Council opinion 16 should not be the new voting age.
b) Corcoran’s Farms: There has been concerns about the look of the property again. Council suggested that we check to see environment if the business is in compliance with the environment.
c) Business in the Home: 51 Main Dr E they are looking to run a small hobby business in there home working on ATV and UTV small repairs. Council had some concerns

MOTION moved by Jacqueline Lecky seconded by John Searle and carried
THAT the approval be given to 51 Main Dr E for a Hobby Business under the condition that the oil and fluids are disposed of properly and the application for the business is done through the province.

d) Donation to Unsolved Crimes: They are looking for a donation again this year.

MOTION moved by Allan Parks seconded by Ivan Blanchard and carried
THAT the donate $50.00 again this year to Unsolved Crimes.

e) Budget: Allan and Michelle will be starting to work on the budget next week for review. Albert wanted to create a pay committee group to go over increase in staff wages Honorariums for council and fire dept. Albert appointed Allan Parks Ivan Blanchard and will check with Pat MacLellan to see if he wanted to be on the committee and if not John Searle stated that he will go on it. Allan and Michelle will work on the budget and present it to council for review on February 8th 2021.

11. NEXT MEETING: February 9th, 2020

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of January 12th, 2021 be adjourned.

 

COUNCIL MEETING MINUTES- Special Meeting December 9 2020

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RURAL MUNICIPALITY OF MISCOUCHE
Special Meeting Christmas Bonus
December 9th, 2020

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks -Deputy Mayor (absent)
Jacqueline Lecky- Councillor
Pat MacLellan- Councillor
John Searle – Councillor
Joan Arsenault- Councillor
Ivan Blanchard- Councillor
Michelle Perry- Administrator

Since the Monthly meeting was cancelled due to the Circuit Breaker Measures Albert met with council to just go over the bonus for Christmas since it has been a unusual year for everyone due to the pandemic.
Council decided unanimously to give $50.00 gift cards for each member of the Fire Department Bingo Staff, Councillors, Mike Arsenault who set up and tears down for Bingo, and Robin Gillis for doing the Newsletter $50.00. Monty and Michelle will receive a check of $200.00 each for theirs.

Pat MacLellan and John Searle rescinded the motion made at last meeting for 2 of the Bingo Workers to receive $100.00 each and none of the other worker receiving any. Rest of council approved.

COUNCIL MEETING MINUTES- Special Meeting November 25 2020

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RURAL MUNICIPALITY OF MISCOUCHE
Special Meeting with Fire Chief
November 25th, 2020

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 2:00 P.M.

Present:
Albert Gallant – Mayor
John Searle – Councillor
Michelle Perry- Administrator

Albert had some questions about the new budget and what was going to be on it as far as equipment.
Jason gave a breakdown and will present the full budget at the next council meeting.
Albert also wanted to know if any fire fighters will be doing Level 1 or 2this year. Jason did not think so but he would have to ask the training officer for sure.
Albert asked about the equipment that was purchased this year specifically the Air bags and he wanted to know if a demonstration could be done with council to show them how they are used. Jason gave us a brief demonstration and will definitely set something up in the new year to show council how they work.
Albert asked if there was any training done on them. Jason stated that they had a rep come over to do training on them and that they also lifted a shed with them, but Jason did inform all fire fighters at a meeting last night that no equipment from the fire department will be used for personal use any more.

Albert thanked Jason for coming to the meeting.

COUNCIL MEETING MINUTES- November 10, 2020

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
November 10th, 2020

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- Administrator

Chief Jason Woodbury, Maintenance Monty MacAusland Operator for Lagoons Preston Silliker

2. Declaration of Conflict of Interest: No one declared a conflict of interest

3. FIRE DEPARTMENT: Chief Jason Woodbury gave the following report: Mic Mac fire Safety will be over on Saturday to fit all of the Fire Fighters for SCBA mask so that they will all have their own. There maybe 8 that will have to be ordered and the funds will come out of the Safe Restart funds. Christmas Party Gary Myers will make the decision this week following the CPHO. The budget will be presented in December. 2 SCBA were ordered as the failed certification and 1 more will need to be ordered on next years budget. EMO plan was updated and sent to EMO. New truck committee met and they would like to know where council stands on the new truck.

MOTION moved by Jacqueline Lecky seconded by John Searle and carried
THAT the New fir truck will not be ordered this year and will be revisited next year, as council would like to have all the funds in place before the purchase. Community will continue putting funds in towards this purchase.

4. MAINTENANCE REPORT: Snow equipment is ready to go for the winter. And Monty will be out putting the stakes in this week.

5. REC CENTER REPORT: Bingo’s: Jacqueline gave the following report. They have been going very well first week there was only 52 people last 2 weeks there were 95 each week and the profit is good. We are still working on trying to get internet to the center as they may need to run a line from the main rd. There was some issue with the toilets last week and it was suggested since there is a lot of sediment getting in the lines that a water filter be put in to catch the sediment.

MOTION moved by Pat MacLellan seconded by Jacqueline Lecky and carried
THAT a water filter be installed at the Rec Center.

6. ADOPTION OF MINUTES: Meeting minutes for October 13th, and Special Meeting October 28th for Safe Restart and Bylaw 1st reading November 9th, 2020.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the minutes for October 13th, and Special Meeting for Safe Restart October 28th, and November 9th, 2020 for 1st Reading of the Bylaws Access to Information 2020-01 Dispose of Records Bylaw 2020-02 and Open Fire and Camp Fires Bylaw 2020-03 be approved as presented.

7. BUSINESS ARISING:
a) Generators at the Lift stations: council received the 2 different quotes from Yxlem for the new panels at the Lift Station and the East Lagoon and a propane generator. Council received the information and discussed with Preston on his thoughts of the Panel and the Generators. Preston explained the difference between the Propane and the Diesel Generators and what he suggested for the panels. Ivan also asked Preston about the pump that was purchased about 10 years ago if it would work in the Lift Station. Preston advised that it would however it would cost more to have it refitted to use than the pump would be worth.

MOTION moved by Jacqueline Lecky seconded by Pat MacLellan and carried
THAT the community purchase the Generators local from AJ Repairs for the Lift Station and the Lagoon for a total of $92,920.00 and to go with the Option 2 for the Panels at the Lift Station and the Lagoon.

b) Green Space on Heritage Dr. A resident had some concerns about other residents walking their dogs on her property and wanted to know if the community go put some signs showing that the road to the green space.

MOTION moved by John Searle seconded by Pat MacLellan and carried
THAT the roadway to the green space on Heritage Dr be staked off and 2 signs be put up saying Public Right away.

c) Automatic doors: We have received 2 quotes for the doors however we are still waiting to see about approval for funding. There may be a chance that we will need to wait till April 202.
d)West Lagoon Survey: We have received the draft of the survey and Albert gave the copy to Linkletter’s for their approval. Once we have received the approval we will proceed to the next step in the land transfer.
e) Official Plan Amendments: Allan and Michelle will work on this to have this completed by January 2021.
d) Fire Dues: Council had previously discussed putting the rates up.

MOTION moved by Pat MacLellan seconded by John Searle and carried
THAT the Fire Dues in the Surrounding areas stay as is for this year.

8. COMMITTEE REPORTS:
a) Fire Dept: Already discussed
b) Planning Board- Building Permits- Permit was issued to108 Lady Slipper Dr n New garage

c) Sewer: Hook up on 97/99 Kelly Dr. Michelle advised that she made a mistake in telling the new owner where the laterals were coming in on the property, and the resident already ran the lines up to the point where the laterals were suppose to be. So the community will need to drill possibly 2 lines under the road to the main line at the cost to the community. Michelle reached out to 1 contractor and it will be a few weeks till they can get here so she will try 2 others to see if they can do it any sooner.
d) Firehall Maintenance & Street Lights: the last 2 old street lights will be replaced with LED
e) Community Improvements: nothing to discuss.
f) Finances:

9. APPROVAL OF BILLS TOTALING $ 38,635.52

MOTION moved by Pat MacLellan seconded by Jacqueline Lecky and carried
THAT the payment of the bills totaling $ 38,635.52 is approved.

10. NEW BUSINESS:

a) Christmas Decorating: It was suggested that the community put out a Christmas letter to the residence of the community and do a judging of houses decorated for Christmas. With a prize amount of 1st prize 100.00 2nd 75.00 and 3rd 50.00. And instead of getting them to register they will be advised through the letter that the judges will be going around the community on December 19th, 2020

MOTION moved by Jacqueline Lecky seconded by Pat MacLellan and carried
THAT the Community do a Christmas Decorating contest with the boundaries of Miscouche.

b) Bonus for Bingo mangers: It was suggested that the 2 bingo managers be given a Christmas bonus this year for all their hard work.

MOTION moved by Pat MacLellan seconded by John Searle and carried
THAT the 2 Bingo Managers be given a $100.00 gift each for the hard work they did getting the bingo’s back on track.

c) 2nd Reading and Adoption for Access to Information and Protection of Personal Information Bylaw 2020-01, Dispose of Records Bylaw 2020-02, and Open Fire and Camp Fire Bylaw 2020-03

Jacqueline read the 2nd reading of Bylaw 2020-01 Access to Information and Protection of Personal Information.

MOTION moved by Jacqueline Lecky seconded by Joan Arsenault and carried
THAT the 2nd reading of the Access to Information and Protection to Personal Information Bylaw 2020-01 be approved as presented.

MOTION moved by Jacqueline Lecky seconded by Joan Arsenault and carried
THAT the Access to Information and Protection to Personal Information Bylaw 2020-01 be adopted as presented.

Jacqueline read the 2nd reading of Bylaw 2020-02 Dispose of Records.

MOTION moved by Jacqueline Lecky seconded by Pat Maclellan and carried
THAT the 2nd reading of the Dispose of Records Bylaw 2020-02 be approved as presented.

MOTION moved by Jacqueline Lecky seconded by Pat MacLellan and carried
THAT the Dispose of Records Bylaw 2020-02 be adopted as presented.

Jacqueline did the 2nd reading of Open Fires and Camp Fires Bylaw 2020-03

MOTION moved by Jacqueline Lecky seconded by John Searle and carried
THAT the 2nd reading of the Open Fire and Camp Fires Bylaw 2020-03 be approved as presented.

MOTION moved by Pat MacLellan seconded by Ivan Blanchard and carried
THAT the Open Fires and Camp Fires Bylaw 2020-03 be adopted as presented.

d) Remembrance Day: Jacqueline advised that she will lay the wreath on behalf of council.

11. NEXT MEETING: December 8th, 2020

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of November 10th, 2020 be adjourned.