COUNCIL MEETING MINUTES- Special Meeting June 10 2024

RURAL MUNICIPALITY OF MISCOUCHE
Special Council Meeting

1st Reading of the Remuneration Bylaw 2024-01
June 10th , 2024

OPENING MEETING
Mayor Albert Gallant called the meeting to order at 6:00 P.M.

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor(Absent)
Charles MacAusland  Councillor
Corey Gillis  Councillor
Patrick MacLellan Councillor (Absent)
Jonathan Gallant Councillor (Absent)
Michelle Perry- CAO

Mayor Gallant opened the meeting and passed the meeting over to Deputy Mayor Parks. Deputy Parks read the 1st reading of the remuneration Bylaw 2024-01.

MOTION moved by Allan Parks seconded by Charles MacAusland and carried
THAT the 1st reading of the Remuneration Bylaw 2024-01 be approved as read.

Mayor Gallant thanked everyone for coming.

 

COUNCIL MEETING MINUTES- Special Meeting May 27 2024

RURAL MUNICIPALITY OF MISCOUCHE
Special Council Meeting
May 27th , 2024

OPENING MEETING
Mayor Albert Gallant called the meeting to order at 1:30 P.M

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor
Patrick MacLellan Councillor
Jonathan Gallant Councillor (absent)
Michelle Perry- CAO

Minister Gilles Arsenault and secretary Francine Arsenault

Mayor Gallant opened the meeting and passed the meeting over to Deputy Mayor Parks. Deputy Parks advised Minister Arsenault on the situation that council was facing by having to extend the sewer line to the new townhouse build on the Kinsmen Rd.  The project estimated cost is around $200,000 and it was an expense that the community was not expecting.  So the community is asking government if there is any funding available that they can use to get the project done. The community annexed the property back in December 2023, and the sewer needs to be extended to the new property for the units. Minister Arsenault said that he will check into some other departments to see if there is any funding available and he will be in touch.

Mayor Gallant thanked everyone for coming.

Meeting adjourned.

 

COUNCIL MEETING MINUTES- Special Meeting May 22 2024

RURAL MUNICIPALITY OF MISCOUCHE
Special Council Meeting
May 22nd , 2024

OPENING MEETING
Mayor Albert Gallant called the meeting to order at 6:00 P.M.

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor
Patrick MacLellan Councillor
Jonathan Gallant Councillor
Michelle Perry- CAO

This meeting was to make sure that all the council members are on the same page about the Kinsmen Rd Extension for the sewer.

Mayor Gallant opened the meeting and passed the meeting over to  CAO Perry.  CAO Perry explained everything that went on from the first initial contact with the resident at 57 Kinsmen Rd.  Who at the time in 2022 was asking to hook up to the community sewer for housing units. At that time the resident was going to pay for the hook up.  Then the community decided to annex that property as well as 11 other properties that were unincorporated along Kinsmen Rd.  The community had a public meeting with the residents of the properties they were going to annex to advise them as to what the communities plan was.  At the time of the meeting the community advised the residents that they would be hooked up to the community sewer at their property line. The annex of the property was approved on December 23rd, 2023.  In early spring the community reached out to environment to see what the process was to extend the line, and they were informed that they would need to hire a consultant for the drawings.  So the community hired WSP to complete the project.   Which leaves us to where we are today. There were some concerns about how the community was going to pay for this project and if there needed to be a second manhole extended up from the last manhole on the Kinsmen Rd to hook up the housing units. CAO Perry advised that WSP did all the drawing for the elevation of the property. And the tenders were already sent out.  So if anything changes this will need to be discussed with WSP and the contractor when the contractor is decided.  The community also has a meeting with Minister Arsenault on May 27 @ 1:30pm to see if there is any funding available.

Mayor Gallant thanked everyone for coming.

 

COUNCIL MEETING MINUTES- May 14 2024

RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
May 14th, 2024

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor (Absent)
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor
Patrick MacLellan Councillor
Jonathan Gallant Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No One declared a Conflict of Interest

3. MAINTENANCE REPORT: Monty MacAusland gave the following report: The clean out was fixed by the fire hall bay doors. The siding on the shed at the Rec Center was replaced and the roof was shingled, as well as the roof on the oil tank at the fire hall. Monty also asked about the add on to the maintenance shed. Council received a price on the concrete slab and it was $20,700 plus HST. There was $36,000 put aside out of this year budget for it.  Council had some concerns about the price and they wanted to get quotes for the whole project as well as prices for a shipping container as long as it has 9 ft doors to get the equipment in it.  Council will see if they can get the quotes before next meeting.

4. ADOPTION OF MINUTES: Monthly Meeting April 9th, Closed Meeting April 16th, and Public Meeting April 24th, 2024.

MOTION moved by Charles MacAusland seconded by Corey Gillis and carried
THAT the minutes for the  Monthly Meeting April 9th, Closed Meeting April 16th, and Public Meeting April 24th, 2024 be approved as presented.

5. BUSINESS ARISING:
a) West Lagoon Upgrades: The fence, landscaping, Generator Installation, completing the UV Station and the Lift Station as well as the touching up the entrance and the driveway still needs to be completed.
b) Hydrant: The tenders went out for the driveway completion and the parking lot at the well.  It closes May 29th, 2024 at 4 pm.
c) Remuneration Bylaw: The first reading of the bylaw will be June 10 @ 6 pm and the second reading and adoption will be June 11, 2024 at the monthly meeting
d) Unsightly Property 100 Lady Slipper Dr S: The resident has hauled a storage container on the property to store some stuff out of the buildings.  Councillor Blanchard had some concerns that there has been nothing done and that the council has given the resident numerous extensions and that maybe council should just proceed with fining the resident. CAO Perry brought up the last letter that was received from the resident and it states that all the work will be completed by end of spring 2024. After some discussion about it they will wait till the end of spring to see what has been done.
e) Sewer line Kinsmen Rd: The tender will be going out May 16th 2024 and they anticipate June or July for construction times. Councillor Gillis would like to request that a meeting be set up with Minister Arsenault to see if there is any funding available to help with this project, as the government is promoting housing, and it is a costly project for the community to fund. CAO Perry will call Minister Arsenault office to see about setting up an appointment with him.

6. COMMITTEE REPORTS:
a) Fire Dept: Councilor MacAusland gave the following report: The department had 1 call last month. And Fire Smart day went very well there was a lot of yard bags this year and not so much branches.  The government had all the bags picked up Monday evening after the event. The department had explained why they gave up the chase the ace with the legion, and they had voted at the time not to participate. At this time they have no plans to do any fund-raising.  Councillor Blanchard asked if it would be possible to have the money donated for the boot drive towards the fire truck.  Councillor MacAusland advised that he will ask them.  The department also asked if council would get the floor upstairs cleaned and waxed.  The comment was made that the equipment and product is available if they would like to do it themselves. The department is also looking to see if the council will donate towards their summer party.

MOTION moved by Pat Maclellan seconded by Charles MacAusland and carried
THAT the community donate $650.00 towards the summer party for the Fire Department.

Councillor Blanchard voted no

b) Recreation, Park, Playgrounds and Green Spaces: Councilor J Gallant gave the following report: Bingo are going good it is averaging about 90-110 per week. And the profit last month was $4000.00. The floors were cleaned at the rec center and they look very clean. The seats for the adult equipment were replaced, and the swings at the Kelly Dr park were removed as the post were rotten and unsafe. The new equipment will not be there till August. It was also discussed about the play structure that is there now, if it could be moved somewhere else on the property as the new play structure will be going where it is located now. We will have to check it out to see what the condition of it is.

c)  Water & Sewer:  Councilor Gillis gave the following report: 6 Main Dr E the lateral was replaced to the main.  Also 44 Main Dr E there has been no contact with the residents since the sewer was disconnected, and some councillor feel that environment should get involved as it has been a month since the disconnection. CAO Perry will make contact with environment. Councillor Gillis also asked about Dawysn Court if the contract that the community hired fixed the issue at the end of the road to Kelly Dr. The contractor stated that if he goes back to fix it, it will mean that they will have to dig the road. The contractor stated that if the pipe at the end of the road is filled with 20%  of water there should not be an issue with line as we flush the lines yearly.
d) Repairs, Maintenance and Village Properties: Councilor Blanchard gave the following report: The heat pump at the Rec Center had to be re-booted a few times in the last month.  Not sure if there is an issue with it or that someone locked it up pressing too many buttons. If it happens again we will get it looked at. The windows on the front of the Fire Hall need to be painted they are starting to peel.  Councillor Blanchard will get a painter to get it done.
e) PEI Federation of Municipalities: Councillor MacLellan was awarded the seat on the committee for West Prince and the first meeting is this Thursday.

f) Finances:   Councillor Parks was absent so CAO Perry gave the following report: The community contribution to the budget amount of $75,000 to the truck replacement fund.

7. APPROVAL OF BILLS TOTALING: $76,027.74

MOTION moved by Ivan Blanchard seconded by Charles MacAusland and carried
THAT the payment of the bills totaling $76,027.74 be approved.

8. NEW BUSINESS:
a) Summer Program: The funding has been approved for 2 students to run the summer program and CAO Perry was wondering is it possible to hire another student in the community to help run the program so we can take more kids this summer.

MOTION moved by Corey Gillis seconded by Charles MacAusland and carried
THAT the community hire an additional student for 30 hours a week for 8 weeks.

b) Summer Dinner: Council picked June 14th @ 6:30 pm for Brothers Two

9. NEXT MEETING: Monthly Meeting June 11th, 2024

10. MEETING ADJOURNED

MOTION moved by Charles MacAusland that the meeting of May 14th, 2024 be adjourned.

 

COUNCIL MEETING MINUTES- Special Meeting April 24 2024

RURAL MUNICIPALITY OF MISCOUCHE
Special Meeting Purchase of the Fire Truck
April 24th, 2024

OPENING MEETING
Mayor Albert Gallant called the meeting to order at 6:00 P.M.

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor
Patrick MacLellan Councillor
Jonathan Gallant Councillor
Michelle Perry- CAO

8 members of the public

Mayor Gallant opened the meeting and turned the meeting over to CAO Perry, Deputy Parks and committee chair Charles MacAusland.  They advised the public that the community needed to replace the 1991 Fire Truck.  The truck is passed the life of the truck and it is getting harder for the community to find replacement parts for the truck. The Fire Truck committee had received 2 quotes from 2 different suppliers Metalfab $706,000 + HST and Fort Garry $713,573 + HST.  The committee recommended to council that the Fort Garry fire truck is the one they recommend going with. The community has to date $335,034.53 saved for the new truck with another $150,000 going into the fund within the next 2 years. And they are looking to get a small term loan to pay for the rest of the truck. Which they will look at with the bank when it comes time to pay for the purchase.  The truck will take 18 months to be built. They also have about $400,000 in term deposit that they could use as well. It was then opened to the floor for any questions.

Q: What is the community/fire department doing to raise money for the truck.
A: The community is open to doing some sort of fund-raising with the department to raise money for the truck.  The fire department did do chase the ace with the Legion and they stopped doing it.  The community will check with the Legion to see if they can get back into it  with the help from some of the council and community volunteers.
Q: Will the Tax rate go up for the community.
A: There is a good possibility that it will have to increase by 1-2%. This will be something that the council will be looking into over the next couple of months.
Q: Is there any funding available from the Government.
A: Unfortunately there is no funding available for fire trucks.

MOTION moved by Charles MacAusland seconded by Jonathan Gallant and carried
THAT the community purchase a new fire truck from Fort Garry for $713,573 plus HST

Ivan Blanchard voted No Motion was carried.

Mayor Gallant thanked everyone for coming.

 

COUNCIL MEETING MINUTES- Closed Meeting April 16 2024

RURAL MUNICIPALITY OF MISCOUCHE
Closed Council Meeting
April 16th, 2024

OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor (Absent)
Charles MacAusland  Councillor
Corey Gillis  Councillor
Patrick MacLellan Councillor
Jonathan Gallant Councillor
Michelle Perry- CAO

This meeting was about Bylaws for the community.  The council looked at all the bylaws that are in place for the community.
New   2020-2022                                                                   Older Ones 1976- 2003
1. Conflict of Interest                                                                 Excessive Noise and Disturbance
2. Code of Conduct                                                                    Mobile Canteen Vendor
3. Election                                                                                 Remuneration
4. Procedural                                                                              Sewerage Collection
5. Shared Service                                                                        Sewer Rate
6. Municipal Fire Service                                                           Unsightly Property
7. Access to Information
8. Protection of Personal Information
9. Municipal Grants
10. Open Fire/ Camp Fire
11. Record Retention

Council discussed updating some of the older ones and Deputy Parks will work on the Remuneration Bylaw, and CAO Perry will check with the federation to see if there is any templates available.

Council also discussed the New truck purchase and how they are going to pay for the new truck.  It was suggested to check with the bank to see what the options are before the public meeting April 24, 2024 @ 6:00 pm.

Mayor Gallant thanked everyone for coming.

 

COUNCIL MEETING MINUTES- April 9 2024

RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
April 9th, 2024

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor (Absent)
Charles MacAusland  Councillor
Corey Gillis  Councillor (Absent)
Patrick MacLellan Councillor
Jonathan Gallant Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No One declared a Conflict of Interest

3. MAINTENANCE REPORT: Monty MacAusland gave the following report: Spring clean up has started, and the stakes from winter have been all taken out.

4. ADOPTION OF MINUTES: Monthly Meeting March 12th  2024

MOTION moved by Allan Parks seconded by Charles MacAusland and carried
THAT the minutes for the  Monthly Meeting March 12th, 2024 be approved as presented.

5. BUSINESS ARISING:
a) West Lagoon Upgrades: Nothing to report
b) Hydrant: The electrician has started to do the wiring, and they have decided to do under ground wiring to the road. The parking lot will be staked off on Thursday.
c) Code of Conduct Training: Everyone has completed their training.
d) Unsightly Property 100 Lady Slipper Dr S: No update but the letter from the resident stated that the work would be completed by end of April 2024.
e) Sewer line Kinsmen Rd: The contract was signed with WSP to get the permits done and the drawing done for the new sewer line from 59 Kinsmen Rd to the Lift Station, and hooking up 55-45 & 39 Kinsmen Rd as well.  As per environment we needed to have the professional drawing done.
f) New Fire Truck: The committee met last evening and they have a recommendation for council for the Fort Garry truck.  Council will discuss this at their meeting on April 16 and then have decided to have a public meeting April 24 2024 @ 6pm.

6. COMMITTEE REPORTS:
a) Fire Dept: Councilor MacAusland gave the following report: The department had 3 calls last month. The forestry truck is no longer in the building. Fire Smart will be on May 4th, and the drop off will be at the Fire hall. There was a risk assessment done for the community by Fire Smart and when the report comes in it will be given to council. And they spent their funding of $500.00 on advertising for Fire Smart and the department would like to know if the council will fund the BBQ for that day.
b) Recreation, Park, Playgrounds and Green Spaces: Councilor J Gallant gave the following report: Bingo’s are going good. The attendance numbers are starting to come back. The safe was replaced at the Rec Center as the hinge was broke and not fixable. And we will start getting quotes for the floor to get cleaned. Also COA Perry will check with a welder to see if a seat can be done for the Adult Equipment at the Kelly Drive Park. Also council has received 2 quotes for the Playground equipment for Kelly Dr Park. 1 company Kangroo did not have the installation cost and the ground cover in the price.  Jambette prices came in at $98,000-100,000 which included the installation and the ground material.  They will come in and complete the project from start to finish.

 MOTION moved by Jonathan Gallant seconded by Charles MacAusland and carried
THAT the community go with Jambette for the Playground Equipment.

c)  Water & Sewer:  Councilor Gillis was absent so CAO Perry gave the report.  44 Main Dr E was disconnected almost 3 weeks ago and there still has been no contact made from the resident.  Deputy Parks and Councillor Gallant will make an attempt to check on the resident to see if there is anyone living there.
d) Repairs, Maintenance and Village Properties: Councilor Blanchard was absent so no report was given.
e) PEI Federation of Municipalities: The federation will have an election on April 29 2024, so the paper work will be filled for Councillor MacLellan nomination for the seat.
f) Finances, Budgets, Pay Committee, Bylaws and Planning:  Councillor Parks gave the following report: The planning board will have a meeting on April 16th, 2024 @ 7 pm to go over a plan to see what Bylaws need to be reviewed. Also the Remuneration Bylaw will be worked on as the one that the community has now needs to be updated.

7. APPROVAL OF BILLS TOTALING: $71,246.94

MOTION moved by Allan Parks seconded by Pat MacLellan and carried
THAT the payment of the bills totaling $71,246.94 be approved.

8. NEW BUSINESS:
a) Donation Letter Youth Bowler: Council received a donation letter from the youth bowlers of Summerside to help with a fundraiser for their trip to the nationals in Ottawa.  2 of the bowler are from Miscouche.

MOTION moved by Charles MacAusland seconded by Pat MacLellan and carried
THAT the community donate $200.00 towards the Youth Bowlers .

b) Grant for Upgrades: CAO Perry is doing up the grant for the fire department equipment and the playground equipment.

MOTION moved by Charles MacAusland seconded by Jonathan Gallant and carried
THAT the community apply for funding for the fire department equipment, new playground equipment a Heat Pump and 2 new stoves for the Rec Center.

c) MLA Gil Arsenault fundraiser for district.  MLA Arsenault will be having a fundraiser dinner on April 18 @ 6:30 the funds will be divided between the Evangeline School, Miscouche Consolidated and the District. $40.00 a seat or a table for $320.00

MOTION moved by Allan Parks seconded by Charles MacAusland and carried
THAT the community purchase a table for 8 people for $320.00 for the Fundraiser to raise money for Playground equipment for the Evangeline and Miscouche Schools.

9. NEXT MEETING: Monthly Meeting May 14th, 2024

10. MEETING ADJOURNED

MOTION moved by Charles MacAusland that the meeting of April 9th, 2024 be adjourned.

 

COUNCIL MEETING MINUTES- March 12 2024

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
March 12th, 2024

1. OPENING MEETING

Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:

Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor
Patrick MacLellan Councillor
Jonathan Gallant Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No One declared a Conflict of Interest.

3. MAINTENANCE REPORT: Monty MacAusland gave the following report: Everything is going well.

4. ADOPTION OF MINUTES: Monthly Meeting February 13th, and special Budget Proposal Meeting February 27th, 2024

MOTION moved by Ivan Blanchard seconded by Allan Parks and carried.
THAT the minutes for the  Monthly Meeting February 13th, and Special Budget Proposal  Meeting February 27th, 2024 be approved as presented.

5. BUSINESS ARISING:
a) West Lagoon Upgrades: Nothing to report
b) Wilfred St: The invoice was paid for $776,825.00. $300,000 was taken out of the Gas Tax, which was allotted for the project, and $100,000 was taken out of the Capital Projects account until we receive the funding back from the Active Transportation Fund then it will be replaced back into the Capital Projects account.
c) Hydrant: Pump has been installed and they are waiting for Maritime Electric to put the pole in so it can be wired in. d) Code of Conduct Training: There are 2 councillor left to complete the training. Cao Perry will check to confirm that councillor Gillis was completed as he stated that he completed it a month ago.
e) Unsightly Property 100 Lady Slipper Dr S: No update but the letter from the resident stated that the work would be completed by end of April 2024.

6. COMMITTEE REPORTS:
a) Fire Dept: Councilor MacAusland gave the following report. The new radios will be put in # 111.  The department has a hockey team for a fundraiser in crapaud March 22. There was 1 call last month. And on March 28 there will be a town hall meeting for Fire Smart, and the debris drop off for the community will be May 4 and the drop off will be the Fire Hall. One of the suppliers for the new Fire Truck backed out and they committee wants to know if they need to get another quote.  Council discussed and they wanted a 3rd quote if they can get it. The department also wants to know if they can have a pressure washer at the hall.  They stated that this was brought to council a few years ago and council voted against it, as they stated that it will take the decals off the trucks.

MOTION moved by Charles MacAusland seconded by Allan Parks and carried.
THAT the community allow the Fire Department to purchase a pressure washer for the trucks.

b) Recreation, Park, Playgrounds and Green Spaces: Councilor Gallant gave the following report: Bingo’s are going well.  The big jackpot went out last week and the cookie jar this week. Which was over $1800.00 so the attendance should drop for the next few weeks while they build back up again. Also the floors at the Rec Center need to be professionally cleaned.  Council advised that they will be done this year and we will get some quotes to have them done in the spring.
c)  Water & Sewer:  Councilor Gillis had nothing to report, 44 Main Dr E is set to be disconnected Thursday or Friday this week.  2 letters were delivered to the resident and no contact was made to the office for payment.
d) Repairs, Maintenance and Village Properties: Councilor Blanchard gave the following report: The clean out by the fire hall bay doors is broken and needs to be repaired.
e) PEI Federation of Municipalities: Councillor MacLellan gave the following report.  He did not receive any emails about any up coming emails from the federation and he wanted to know if there was paper work that needed to be filled out.  CAO Perry will check with the federation on this.
f) Finances, Budgets, Pay Committee, Bylaws and Planning:  Councillor Parks gave the following report: The planning board will have a meeting on April 16th, 2024 @ 7 pm to go over a plan for the what Bylaws need to be reviewed. Also the Proposed Budget needs to be adopted.

MOTION moved by Allan Parks seconded by Charles MacAusland and carried
THAT the 2024/2025 Proposed Budget be adopted as presented to the public on February 27th, 2024. Which included the Fire Department, Fire Hall, Administration, Rec Center, Sewer and Capital Budget for 2024/2025

7. APPROVAL OF BILLS TOTALING $ 802,288.57

MOTION moved by Allan Parks seconded by Ivan Blanchard and carried.
THAT the payment of the bills totaling $802,288.57 be approved.

8. NEW BUSINESS:
a) Donation Letter for the ATV Club.  Council received a letter asking for a donation for a donation towards building the trails.

MOTION moved by Ivan Blanchard seconded by Pat MacLellan and carried
THAT the community donate $200.00 towards the building of the trails.

b) Newsletter: CAO Perry asked if any council was interested in doing their pictures individually and writing a brief profile about themselves for the newsletter.  Council decided to just do the group photo.
c) Changing the Maintenance to Salary: At this time Councillor MacAusland declared a conflict of interest and left the meeting.  Mayor Gallant closed the meeting to the public to discuss. After a brief discussion Mayor Gallant opened the meeting back up to the public.

MOTION moved by Corey Gillis seconded by Pat MacLellan and carried.
THAT the Maintenance position be put on a 30 hr. per week salary starting April 1st, 2024.

9. NEXT MEETING: Monthly Meeting April 9th, 2024

10. MEETING ADJOURNED

MOTION moved by Charles MacAusland THAT the meeting of March 12th, 2024, be adjourned.

COUNCIL MEETING MINUTES- Proposed Budget Meeting February 27, 2024

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RURAL MUNICIPALITY OF MISCOUCHE
Special Council Meeting
2024/2025 Proposed Budget
February 27th, 2024

1. OPENING MEETING

Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:

Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor
Patrick MacLellan Councillor
Jonathan Gallant Councillor
Michelle Perry- CAO

No Public showed up for the meeting.
Mayor Gallant thanked everyone for coming and passed the meeting over to Chair of the Finance Deputy Parks.
Deputy Parks presented the proposed budget to council. He explained the Fire Department, Fire Hall, Administration which was a balanced budget.  He then went over the revenues and the Rec Center Budget as well as the Sewer Budget.  He also explained the Capital Expenditures Budget.  After the proposal he opened it up for any questions.
Mayor Gallant thanked everyone for coming to the meeting.

 

COUNCIL MEETING MINUTES- October 12 2023

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
October 10th, 2023

1. OPENING MEETING

Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor
David Hughes-  Councillor (Absent)
Michelle Perry- CAO

2. Peter Mellish from the ATV federation did a brief presentation on share the road- pilot project.  Basically the ATV club is looking for support from the community by having them write a support letter to the Minister of Transportation, to change the provincial act to allow ATV to share designated  roads.  Peter will send some of the letters he received from other communities to review by council.  Mayor Gallant thanked Peter for the presentation.

3. Declaration of Conflict of Interest: No One declared a Conflict of Interest.

4. MAINTENANCE REPORT: Monty MacAusland gave the following report: The community received their salt for the upcoming season, and he was wondering if it would be not more beneficial for the community to have a metal container.  This way they can get bulk salt and sand and mix it for the season and it would be a lot cheaper than buying the bags.  Council asked if he would get a couple of quotes for next meeting.

5. ADOPTION OF MINUTES: Meeting minutes Monthly Meeting September 12th, and Special Meeting September 20th, 2023.

MOTION moved by Ivan Blanchard seconded by Charles MacAusland and carried.
THAT the minutes for the Monthly Meeting September 12th, and Special meeting September 20th, 2023, be approved as presented.

6. BUSINESS ARISING:

a) West Lagoon Upgrades: The clay liner is almost completed, and the contractor will be working on Saturdays to get the project done.
b) Wilfred St: The projected started and they are about half way down the street putting in the drainage.
c) Restructuring the community: No news on this from IRAC..
d) Wheelchair Accessible Bathroom: The project is about half completed and another week it should be done.
e) Repairs to the sidewalk Main Dr E: The project is set to start in the next couple of weeks.
f) Hydrant: The driveway will be completed soon and WSP is still sourcing the pump, and they provided a sketch as to how the driveway and turning area will look. This is subject to change once the driveway goes in.
g) Quotes for the New Generator for the Rec Center: The community is still waiting for 2 more quotes for generators to see what the pricing is.
h) Building on the Easement in Iris Court: CAO Perry did not get a chance to check with legal about this, and she will for the next meeting.

7. COMMITTEE REPORTS:

a) Fire Dept: Councilor MacAusland was not at the last meeting, and there is no one from the department to give a report.  Chief Woodbury did reach out to CAO Perry to as if council will still donate money towards Halloween night for pizza.

MOTION moved by Allan Parks seconded by Charles MacAusland and carried
That the community donate $200.00 towards Pizza for Halloween Night.

b) Recreation, Park, Playgrounds and Green Spaces: Councilor MacAusland gave the following report: Bingo are going well. He also wanted to know about purchasing new equipment for the Kelly Dr Park and swings for the Steeple view park.  Council suggested that he get some pricing and maybe they can look at it during budget time for the new fiscal year.
c)  Water & Sewer:  Councilor Gillis gave the following report: The manhole covers that were needing repair from 2019 have been completed.  He also suggested again that the community flush some of the main lines before winter, since the annual flushing was not done this year.  Council agreed to have this done before winter.

d) Repairs, Maintenance and Village Properties: Councilor Blanchard gave the following report: The new heat pump at the rec center was not working and a part was ordered under warranty to fix it. It was also mentioned about the painting at the rec center that is chipping off and needs to be touched up as it has not been 6 months yet since it was painted.
e) PEI Federation of Municipalities: Councilor Hughes was absent so no report was given.
f) Finances, Budgets, Pay Committee, Bylaws and Planning:  Councillor Parks gave the following report. The finances are good, the pay committee will meet in the new year.  The bylaws will be reviewed in the new year, and there were 2 building permits issued this month 21 Augustine st and 5 McMillan Dr, both were for storage sheds.

7. APPROVAL OF BILLS TOTALING $ 713,055.93

MOTION moved by Allan Parks seconded by Corey Gillis and carried.
THAT the payment of the bills totaling $ 713,055.93 be approved.

8. NEW BUSINESS:
a) Purchase Land for a Subdivision: It was discussed that the community should start looking into the future for development in their community. Council discussed that they are opened to development, but that the community is not in a financial position to be a developer at the moment.  But that they will certainly be open to any developer developing in the community. But they also have to be mindful on the lagoon’s capacity so that they are not over extending themselves.
b) Extension on the Garage: Council was made aware by maintenance that the garage is so full with equipment and supplies that there is nowhere to move in there.  And that it would be great if a piece could be added on so that if you need to work on equipment you have room to do so. Rather than having to work in the parking lot.  Council agreed to look into this to see where the boundaries are and how much room they would have to build if this is the way they decide to go.
c) At this time council asked that the meeting be closed to discuss a personal issue.  Public left the meeting. After 10 minutes council opened the meeting back up to the public.  For unforeseen circumstances the By Election for December 11, 2023, will be postponed for 1 week till December 18, 2023.

9. NEXT MEETING: Monthly Meeting November 14th, 2023

10. MEETING ADJOURNED

MOTION moved by Charles MacAusland THAT the meeting of October 10th, 2023 be adjourned.

 

 

___________________________                    __________________________
MAYOR ALBERT GALLANT                                       CAO MICHELLE PERRY