COUNCIL MEETING MINUTES- Special Meeting December 9 2020

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RURAL MUNICIPALITY OF MISCOUCHE
Special Meeting Christmas Bonus
December 9th, 2020

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks -Deputy Mayor (absent)
Jacqueline Lecky- Councillor
Pat MacLellan- Councillor
John Searle – Councillor
Joan Arsenault- Councillor
Ivan Blanchard- Councillor
Michelle Perry- Administrator

Since the Monthly meeting was cancelled due to the Circuit Breaker Measures Albert met with council to just go over the bonus for Christmas since it has been a unusual year for everyone due to the pandemic.
Council decided unanimously to give $50.00 gift cards for each member of the Fire Department Bingo Staff, Councillors, Mike Arsenault who set up and tears down for Bingo, and Robin Gillis for doing the Newsletter $50.00. Monty and Michelle will receive a check of $200.00 each for theirs.

Pat MacLellan and John Searle rescinded the motion made at last meeting for 2 of the Bingo Workers to receive $100.00 each and none of the other worker receiving any. Rest of council approved.

COUNCIL MEETING MINUTES- Special Meeting November 25 2020

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RURAL MUNICIPALITY OF MISCOUCHE
Special Meeting with Fire Chief
November 25th, 2020

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 2:00 P.M.

Present:
Albert Gallant – Mayor
John Searle – Councillor
Michelle Perry- Administrator

Albert had some questions about the new budget and what was going to be on it as far as equipment.
Jason gave a breakdown and will present the full budget at the next council meeting.
Albert also wanted to know if any fire fighters will be doing Level 1 or 2this year. Jason did not think so but he would have to ask the training officer for sure.
Albert asked about the equipment that was purchased this year specifically the Air bags and he wanted to know if a demonstration could be done with council to show them how they are used. Jason gave us a brief demonstration and will definitely set something up in the new year to show council how they work.
Albert asked if there was any training done on them. Jason stated that they had a rep come over to do training on them and that they also lifted a shed with them, but Jason did inform all fire fighters at a meeting last night that no equipment from the fire department will be used for personal use any more.

Albert thanked Jason for coming to the meeting.

COUNCIL MEETING MINUTES- November 10, 2020

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
November 10th, 2020

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- Administrator

Chief Jason Woodbury, Maintenance Monty MacAusland Operator for Lagoons Preston Silliker

2. Declaration of Conflict of Interest: No one declared a conflict of interest

3. FIRE DEPARTMENT: Chief Jason Woodbury gave the following report: Mic Mac fire Safety will be over on Saturday to fit all of the Fire Fighters for SCBA mask so that they will all have their own. There maybe 8 that will have to be ordered and the funds will come out of the Safe Restart funds. Christmas Party Gary Myers will make the decision this week following the CPHO. The budget will be presented in December. 2 SCBA were ordered as the failed certification and 1 more will need to be ordered on next years budget. EMO plan was updated and sent to EMO. New truck committee met and they would like to know where council stands on the new truck.

MOTION moved by Jacqueline Lecky seconded by John Searle and carried
THAT the New fir truck will not be ordered this year and will be revisited next year, as council would like to have all the funds in place before the purchase. Community will continue putting funds in towards this purchase.

4. MAINTENANCE REPORT: Snow equipment is ready to go for the winter. And Monty will be out putting the stakes in this week.

5. REC CENTER REPORT: Bingo’s: Jacqueline gave the following report. They have been going very well first week there was only 52 people last 2 weeks there were 95 each week and the profit is good. We are still working on trying to get internet to the center as they may need to run a line from the main rd. There was some issue with the toilets last week and it was suggested since there is a lot of sediment getting in the lines that a water filter be put in to catch the sediment.

MOTION moved by Pat MacLellan seconded by Jacqueline Lecky and carried
THAT a water filter be installed at the Rec Center.

6. ADOPTION OF MINUTES: Meeting minutes for October 13th, and Special Meeting October 28th for Safe Restart and Bylaw 1st reading November 9th, 2020.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the minutes for October 13th, and Special Meeting for Safe Restart October 28th, and November 9th, 2020 for 1st Reading of the Bylaws Access to Information 2020-01 Dispose of Records Bylaw 2020-02 and Open Fire and Camp Fires Bylaw 2020-03 be approved as presented.

7. BUSINESS ARISING:
a) Generators at the Lift stations: council received the 2 different quotes from Yxlem for the new panels at the Lift Station and the East Lagoon and a propane generator. Council received the information and discussed with Preston on his thoughts of the Panel and the Generators. Preston explained the difference between the Propane and the Diesel Generators and what he suggested for the panels. Ivan also asked Preston about the pump that was purchased about 10 years ago if it would work in the Lift Station. Preston advised that it would however it would cost more to have it refitted to use than the pump would be worth.

MOTION moved by Jacqueline Lecky seconded by Pat MacLellan and carried
THAT the community purchase the Generators local from AJ Repairs for the Lift Station and the Lagoon for a total of $92,920.00 and to go with the Option 2 for the Panels at the Lift Station and the Lagoon.

b) Green Space on Heritage Dr. A resident had some concerns about other residents walking their dogs on her property and wanted to know if the community go put some signs showing that the road to the green space.

MOTION moved by John Searle seconded by Pat MacLellan and carried
THAT the roadway to the green space on Heritage Dr be staked off and 2 signs be put up saying Public Right away.

c) Automatic doors: We have received 2 quotes for the doors however we are still waiting to see about approval for funding. There may be a chance that we will need to wait till April 202.
d)West Lagoon Survey: We have received the draft of the survey and Albert gave the copy to Linkletter’s for their approval. Once we have received the approval we will proceed to the next step in the land transfer.
e) Official Plan Amendments: Allan and Michelle will work on this to have this completed by January 2021.
d) Fire Dues: Council had previously discussed putting the rates up.

MOTION moved by Pat MacLellan seconded by John Searle and carried
THAT the Fire Dues in the Surrounding areas stay as is for this year.

8. COMMITTEE REPORTS:
a) Fire Dept: Already discussed
b) Planning Board- Building Permits- Permit was issued to108 Lady Slipper Dr n New garage

c) Sewer: Hook up on 97/99 Kelly Dr. Michelle advised that she made a mistake in telling the new owner where the laterals were coming in on the property, and the resident already ran the lines up to the point where the laterals were suppose to be. So the community will need to drill possibly 2 lines under the road to the main line at the cost to the community. Michelle reached out to 1 contractor and it will be a few weeks till they can get here so she will try 2 others to see if they can do it any sooner.
d) Firehall Maintenance & Street Lights: the last 2 old street lights will be replaced with LED
e) Community Improvements: nothing to discuss.
f) Finances:

9. APPROVAL OF BILLS TOTALING $ 38,635.52

MOTION moved by Pat MacLellan seconded by Jacqueline Lecky and carried
THAT the payment of the bills totaling $ 38,635.52 is approved.

10. NEW BUSINESS:

a) Christmas Decorating: It was suggested that the community put out a Christmas letter to the residence of the community and do a judging of houses decorated for Christmas. With a prize amount of 1st prize 100.00 2nd 75.00 and 3rd 50.00. And instead of getting them to register they will be advised through the letter that the judges will be going around the community on December 19th, 2020

MOTION moved by Jacqueline Lecky seconded by Pat MacLellan and carried
THAT the Community do a Christmas Decorating contest with the boundaries of Miscouche.

b) Bonus for Bingo mangers: It was suggested that the 2 bingo managers be given a Christmas bonus this year for all their hard work.

MOTION moved by Pat MacLellan seconded by John Searle and carried
THAT the 2 Bingo Managers be given a $100.00 gift each for the hard work they did getting the bingo’s back on track.

c) 2nd Reading and Adoption for Access to Information and Protection of Personal Information Bylaw 2020-01, Dispose of Records Bylaw 2020-02, and Open Fire and Camp Fire Bylaw 2020-03

Jacqueline read the 2nd reading of Bylaw 2020-01 Access to Information and Protection of Personal Information.

MOTION moved by Jacqueline Lecky seconded by Joan Arsenault and carried
THAT the 2nd reading of the Access to Information and Protection to Personal Information Bylaw 2020-01 be approved as presented.

MOTION moved by Jacqueline Lecky seconded by Joan Arsenault and carried
THAT the Access to Information and Protection to Personal Information Bylaw 2020-01 be adopted as presented.

Jacqueline read the 2nd reading of Bylaw 2020-02 Dispose of Records.

MOTION moved by Jacqueline Lecky seconded by Pat Maclellan and carried
THAT the 2nd reading of the Dispose of Records Bylaw 2020-02 be approved as presented.

MOTION moved by Jacqueline Lecky seconded by Pat MacLellan and carried
THAT the Dispose of Records Bylaw 2020-02 be adopted as presented.

Jacqueline did the 2nd reading of Open Fires and Camp Fires Bylaw 2020-03

MOTION moved by Jacqueline Lecky seconded by John Searle and carried
THAT the 2nd reading of the Open Fire and Camp Fires Bylaw 2020-03 be approved as presented.

MOTION moved by Pat MacLellan seconded by Ivan Blanchard and carried
THAT the Open Fires and Camp Fires Bylaw 2020-03 be adopted as presented.

d) Remembrance Day: Jacqueline advised that she will lay the wreath on behalf of council.

11. NEXT MEETING: December 8th, 2020

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of November 10th, 2020 be adjourned.