Year End Financial Statement 2023

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RURAL MUNICIPALITY OF MISCOUCHE
Special Meeting Award Tender West Lagoon Project
March 28th, 2023

1. OPENING MEETING

Mayor Albert Gallant called the meeting to order at 6:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Jacqueline Lecky- Councillor
Charles MacAusland- Councillor
David Hughes- Councillor
Corey Gillis Councillor
Michelle Perry- CAO

Mayor Gallant opened the meeting at 6:00pm and handed the meeting over to CAO Perry

Michelle provided council with the 2 bids received for the West Lagoon Upgrade Project

Lower Bidder Bid Amount Construction Duration

AJL Limited $4,569,408.85 May 15/203-Nov 30/2023

Other Bidders

Stewart Enterprises Limited $ 6,148,895.33 *** Not Provided***

WSP recommendation was that council go with the lowest bidder even though it was 1.5 million over budget. Michelle explained the options that council had for the project.

Option 1: was to go ahead with the whole project and see if the bank will give the loan for the $2 million.

Option 2. Defer the Rock lining and the Sludge removal and the Lay down area for the old lagoon and keep that 1.2 million project for a later date to see if funding was available.

Council discussed this at great lengths to see what the best outcome was.

MOTION moved by Corey Gillis seconded by Ivan Blanchard
THAT the community approve the tender for AJL Limited, but will possibility remove the Rock lining, sludge removal and the lay down area of the project which is $1,260,440.00 over the original budget until council has a public meeting and makes sure that they can secure the funding for that part of the project.

Public meeting was set for April 11 at 6:00 pm just before the Monthly Meeting.

Mayor Gallant thanked everyone for coming to the meeting

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
March 14th, 2023

1. OPENING MEETING

Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Ivan Blanchard- Councillor
Charles MacAusland Councillor
Corey Gillis Councillor
David Hughes- Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: Councillor Gillis declared a conflict of interest on 5b and councillor MacAusland declared a conflict on 6f

3. MAINTENANCE REPORT: Monty MacAusland gave the following report:. Things are going good and we had to order an additional pallet of salt that we were not expecting to order.

4. ADOPTION OF MINUTES: Meeting minutes for February 14th, and Proposed Budget Meeting February 28th,2023.

MOTION moved by Charles MacAusland seconded by Allan Parks and carried
THAT the minutes for February 14th, and Proposed Budget Meeting on February 28th, 2023 be approved as presented.

5. BUSINESS ARISING:

a) West Lagoon Upgrades: Tenders were extended till March 16 at 1:00pm as an addendum was put in for additional work for the contractors.

b) Budget Adoption: Councilor Gillis declared a conflict and left the room.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the Proposed Budget be adopted as presented on February 28th, 2023 with no changes being made.

Councillor Gillis returned.

c) Wilfred St: Still no word on if the project was approved.

d) Annex the property on Kinsmen Rd: Still no word on any development yet.

e) Insurance on the floor for the seniors room: First onsite got back with the quote and it came in at $12,000.00 since the deductible is $10,000.00 council decided to get it done with out using insurance. Councilor Blanchard will get some quotes before the next meeting.

f)Fire Dues Increase for Surrounding Areas: The committee met and there was an increase in the dues by $500.00 a month.

6. COMMITTEE REPORTS:

a) Fire Dept: Fire Chief Woodbury gave the following report: They had 1 call for the month for Mutal Aid for Wellington. #131 had the lights replaced and rewired for the safety inspection. 3 chainsaws were ordered for the EMO plan. The log books are in place as well as the policy for the fire fighters. Mitchell Myers is now treasurer. A few of the retired members are looking to get an Auxiliary for the fire department that will assist the department in fundraising, and other little things. They will not have any benefits that the fire fighters will have it will be strictly more social, Chief Woodbury suggested creating a medal for any firefighter that has 25+ years in the department and it would be a different colour depending on the years of service. Councilor Lecky and himself will look into it and see what they come up with.

b) Recreation, Park, Playgrounds and Green Spaces: Councilor MacAusland gave the following report: Bingo are going good and the jackpots never went yet so the crowds are staying high. Still in the process of trying to get an electrician to give a quote on wiring the camera’s. Trees are still not taking down in the green-space off of Heritage. And there is some much needed upgrades that need to be done at the Rec Center that should be looked into next fiscal year.

c) Water & Sewer: Councilor Gillis gave the following report: Sewer Flushing will happen the second last week of August. Also he asked about any repairs that needed to be done to the sewer system. There are manholes that need to be fixed from a few years ago. He suggested that we get in touch with another contractor to see if they get here this year.

d) Repairs, Maintenance and Village Properties: Councilor Blanchard gave the following report: The roof at the Fire hall is still leaking and he will try to get a contractor out to look to see what needs to be done to fix it. Also he will get some quotes for the next meeting on painting the Rec Center downstairs and getting the floors cleaned. Also CAO Perry will get in touch with Highways to see about getting a 40 Km speed sign for Laughlin St.

e) PEI Federation of Municipalities: Councilor Hughes gave the following report: There is a meeting this Thursday in Charlottetown for the Federation, and the Annual meeting in Souris is on April 24th, 2023.

f) Finances, Budgets, Pay Committee, Bylaws and Planning: Councillor Parks gave the following report. Finances are all good as we prepare for the year end. The budget was just passed, and Councillor Parks asked that at this time the meeting be closed to the public to discuss pay raises for staff

All public left as well as CAO and Maintenance left the room as well as Councillor MacAusland.

After discussions public came back into the room:

MOTION moved by Ivan Blanchard seconded by Corey Gillis and carried
THAT the CAO wages be increased by $3.38 per hour starting April 1 2023.

MOTION moved by Ivan Blanchard seconded by David Hughes and carried
THAT the current Maintenance workers wages be increased by $3.48 per hour starting April 1 2023.

9. APPROVAL OF BILLS TOTALING $ 73,546.64

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the payment of the bills totaling $ 73,546.64 be approved.

10. NEW BUSINESS:

a) Thank you cards: Council received 2 thank you cards one from Allan Parks for the fruit basket he received after surgery. And the other was from the Miscouchel School for the donation towards the Breakfast Program.

b) New Development PID 843086. The new owners for the land next to Sunny’s Dairy bar will be starting development as soon as they take possession of the land on March 31 2023. They will be keeping the road private and all the housing will stay as rentals. They will be building 6, 4 units this year and an additional 2, 6 units will be for future development. They will also be working with WSP on the designs and they will provide a copy once it is completed.

c) Welcome Signs: Councillor Blanchard showed all the new council on the design of the signs, and he will have new pricing done before the next meeting.

d) Newsletter: The new letter will go out for April 1st. It was suggested that we see if we can get some student volunteers that are looking to get volunteer hours to do some clean up around the community. This will go in the letter to see if there are any volunteers.

e) Rent for the Seniors Club: After some discussion about whether they should charge rent.

MOTION moved by Corey Gillis seconded by David Hughes
THAT the community leave everything as is with the senior club.

Charles MacAusland and Ivan Blanchard voted No Motion was Carried.

11. NEXT MEETING: Monthly Meeting April 11th, 2023

12. MEETING ADJOURNED

MOTION moved by Corey Gillis THAT the meeting of March 14th, 2023 be adjourned.

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RURAL MUNICIPALITY OF MISCOUCHE
Special Meeting Proposed Budget 2023/2024
February 28th, 2023

1. OPENING MEETING

Mayor Albert Gallant called the meeting to order at 6:00 P.M.

Present:
Albert Gallant – Mayor
Ivan Blanchard- Councillor
Charles MacAusland- Councillor
David Hughes- Councillor
Jacqueline Lecky- Councillor
Michelle Perry- CAO
2 Members of the Public

Mayor Gallant opened the meeting at 6:00pm and handed the meeting over to CAO Perry.

Michelle presented the proposed budget to the public, and answered any questions pertaining to the budget for clarification.

Mayor Gallant thanked everyone for coming to the meeting.

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
February 14th, 2023

1. OPENING MEETING

Mayor Albert Gallant called the meeting to order at 7:00 P.M

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor (Absent)
Jacqueline Lecky- Councillor
Ivan Blanchard- Councillor
Charles MacAusland Councillor
Corey Gillis Councillor
David Hughes- Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. MAINTENANCE REPORT: Monty MacAusland gave the following report:. Everything is going good in the community. We had to order a pallet of salt which will take us to the end of the season.

4. ADOPTION OF MINUTES: Meeting minutes for January 10th, and Special Meeting February 9th,2023 with WSP

MOTION moved by Corey Gillis seconded by Jacqueline Lecky and carried
THAT the minutes for January 10th, and Special Meeting with WSP on February 9th, 2023 be approved as presented.

5. BUSINESS ARISING:

a) West Lagoon Upgrades: Council met with WSP on February 9th, 2023 to go over the drawings for the project. The tender process opened on February 9th and will close March 9th, 2023 at 1:00pm.

b) Miscouche ATV Club: Council received a letter asking for permission to access Parcel ID 548388- 631598 & 862282 to create a trail for the ATV’s. They were also looking for a monetary donation to help them create the club. Councillor Blanchard will be the liaison for the council.

MOTION moved by Corey Gillis seconded by Ivan Blanchard and carried
THAT the community give access to the Miscouche ATV club to access the above PID# as long as they stay out of the playground closer to the road, and as long as it is marked off. As for the property at the West Lagoon, they will need to be on the outside of the fencing.

MOTION moved by Ivan Blanchard seconded by Charles MacAusland and carried
THAT the community donate $300.00 to the Miscouche ATV Club.

c) Budget: Michelle passed out the proposed budget for council to review before it goes to the public on February 28th, 2023 at 6:00pm.

d) Wilfred St: Michelle had a call with the Active Transportation fund and they are still waiting to hear if we have been approved for the project. They stated that they should find out in March, 2023.

e) Office Sharing: with St Nicholas: St Nicholas sent a letter advising that they will not be using the shared office space as at this time they are financially unable to afford the $400.00 a month.

MOTION moved by David Hughes seconded by Charles MacAusland and carried
THAT the community send a letter back to the St Nicholas advising that if they are still willing to pay the $50.00 week for the shared office space then Miscouche will accept that.

f) Annex the property on Kinsmen Rd: Still no word from the planning department in Charlottetown.

g) EMO Meeting: The committee met in January and they discussed what they would spend the $20,000.00 on that committee received from Government. They decided to put a Genlink in the hall in Lot 16, in case they ever had to open that warming center then they could hook up to a generator. They also discussed buying a few more chainsaws and lighting. Also the money was transferred to the community and put in an account earmarked for EMO.

6. COMMITTEE REPORTS:

a) Fire Dept: Councilor Lecky gave the following report: The department had a total of 33 calls so far this year. They have also had 330 hours in training. Adam Gallant was elected as the new training officer. The department also gave a donation of $500.00 to School for their breakfast program and challenge the community to do the same. The bunker gear is still be sent for cleaning. The log book for the trucks are still not created, as there has to be a policy implemented with it. 2 trucks will be going for the safety inspection this month. And the department has a new junior fire fighter which they are now at full capacity with 6 juniors. Chief Woodbury also stated that he the log books will be created by the end of March 2023, and he is now working on a new contact with mutual aid Summerside West. At this time Councillor Lecky asked for the meeting to be closed. She would like to discuss the 3 members that had 30 years of volunteering this year. She requested that some kind of recognition be given to them. Council discussed it nd advised to check with other departments to see what they do.

Meeting was opened back up to the public.

MOTION moved by Jacqueline Lecky seconded by Charles MacAusland and carried
THAT the Councillor Lecky work with Chief Woodbury to see how they can recognize 30 years of service.

b) Recreation, Park, Playgrounds and Green Spaces: Councilor MacAusland gave the following report: Bingo are going good and the jackpots never went yet so the crowds are staying high. All the TV’s have been installed. He also had 4 different quotes for an 8 camera system, however the community would have to pay the electrician to get them wired in. Councilor Blanchard also had a quote for 4 camera’s to be installed in the Fire Hall, which was costing $5,500.00.

MOTION moved by Corey Gillis seconded by Charles MacAusland and carried
THAT the community go with the store brand camera and get a price from the electrician to have them installed.

c) Water & Sewer: Councilor Gillis gave the following report: Corey will be looking into the hydrant and working with Chief Woodbury to see what we need for the hydrant system.

d) Repairs, Maintenance and Village Properties: Councilor Blanchard gave the following report: 2 heat pumps were put in at the Fire Hall, also there was burst pipe in the seniors room 2 weeks ago when the temperatures were well below freezing. Michelle opened a claim with insurance and the deductible is $10,000. We are still waiting for First On Site to assess the damage. Councillor Blanchard also requested a quote for 2 ceiling fans for the fire truck bay. It was also mentioned that there should be a door at the top of the stairs by the fire chief office and one at the bottom of the stairs by the municipal office. Not sure if that will work as it will need to be inspected by the Fire Marshall Office for safety reasons. Councilor Lecky also mentioned that there is no speed signs on Laughlin St, and requested that there be one put up with a 40 km sign.

e) PEI Federation of Municipalities: Councilor Hughes gave the following report: The semi annual meeting was in St Peters Bay on February 11 which he attended. They had some good discussions on land use and municipalities sharing services as well as EMO and what the municipalities are responsible for in there communities and what they have to offer for the municipalities.

MOTION moved by Jacqueline Lecky seconded by David Hughes and carried
THAT the community appoint David Hughes to be on the board of the Federation of Municipalities.

f) Finances, Budgets, Pay Committee, Bylaws and Planning: Councillor Parks was absent, so Michelle gave the following report. The pay committee met and they have some recommendations for council however this will be tabled till the next meeting so Councilor Parks can address council.

9. APPROVAL OF BILLS TOTALING $ 86,183.51

MOTION moved by Ivan Blanchard seconded by David Hughes and carried
THAT the payment of the bills totaling $ 86,183.51 be approved.

10. NEW BUSINESS:

a) Prince County Waste Water: Council received a letter advising that the monthly bill will be going up $250.00 plus HST to cover operating cost.

MOTION moved by Jacqueline Lecky seconded by David Hughes and carried
THAT the community accept the request to increase the cost of operating the Sewer System by $250.00 plus HST monthly.

b) Donation to Consolidated School Breakfast Program. Council received a letter from the Miscouche Consolidated School looking for a donation for their breakfast program.

MOTION moved by Corey Gillis seconded by Jacqueline Lecky and carried
THAT the community donate $500.00 to the Breakfast Program at the Miscouche Consolidated School.

c) Donation to MADD Canada: Council received a letter requesting support for their yearbook.

MOTION moved by Jacqueline Lecky seconded by Corey Gillis and carried
THAT the community donate $100.00 to the MADD Canada yearbook.

11. NEXT MEETING: February 28th, 2023 and Monthly Meeting March 14th, 2023

12. MEETING ADJOURNED

MOTION moved by Corey Gillis THAT the meeting of February 14th, 2023 be adjourned.

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RURAL MUNICIPALITY OF MISCOUCHE

Special Meeting WSP

February 9th, 2023

1. OPENING MEETING

Mayor Albert Gallant called the meeting to order at 1:00 P.M

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Corey Gillis Councillor
Michelle Perry- CAO
WSP Luc Van Hul and CJ MacCardle

Mayor Gallant opened the meeting at 1:00pm and handed the meeting over to WSP.

Luc and CJ went over the drawings for the new upgrades at the West Lagoon. The project will be going out to tender today and will close on March 9th, 2023 at 1:00 pm. WSP will be looking after the tendering process. There was a few concerns about going over budget, and Luc assured that he will try to keep the cost low, and there maybe a few things that the community can cut back on depending on what the tenders come in at.

Mayor Gallant thanked everyone for coming to the meeting.

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
July 11th , 2023

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor
David Hughes-  Councillor (Absent)
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No One declared a Conflict of Interest.

3. MAINTENANCE REPORT: Monty MacAusland gave the following report: He had to buy a new Grass trimmer as the other one broke, The Blower is in for annual maintenance to get ready for the winter season. The Sewer Flushing was scheduled for this week and we had to cancel it.

4. ADOPTION OF MINUTES: Meeting minutes Monthly Meeting June 11th, and Special meeting June 20th, ,2023.

MOTION moved by Corey Gillis seconded by Charles MacAusland and carried
THAT the minutes for the  Monthly Meeting June 11th, 2023, and Special Meeting June 20th, 2023 be approved as presented.

5. BUSINESS ARISING:
a) West Lagoon Upgrades: The contractor has started to build the berm’s for the new cell
b) Wilfred St: The approval was given for the grant for $375,500.00 and Highways is all most done of the drawing, and the tender will go out in 2-3 weeks.  The project will be a late summer early fall project.
c) Restructuring the community: The application has been sent to IRAC and IRAC has informed the bordering communities of the request.
d) Complaint on Wilfred St and Antoinette Dr: The resident has cleaned up the garbage on the property on Wilfred, and there was a letter sent to Antoinette Dr to have the grass cut on a regular basis as it was to long and not cut frequently during the summer.
e) Slip Tank for the Service Truck: Council received 1 quote for a tank and pump, and CAO Perry was still waiting to hear back from the Insurance company.  Council decided to table this till next meeting.
f) New Welcome Letter for New Residents: Councilor Lecky created a new letter and read it to the council.  It was a very well written letter to inform residents on what we have to offer them in our community.

g) New Hydrant: Deputy Parks meet with WSP at the well site to explain what the community was looking for to finish this project.  WSP sent a estimate cost of $128,000.00 to finish the project with out the new road construction.

MOTION moved by Allan Parks seconded by Charles MacAusland and carried
THAT the Community sign a contract with WSP to go ahead with this project.

6. COMMITTEE REPORTS:

a) Fire Dept: Councilor Lecky was not at the last meeting, so Chief Woodbury gave the following report: They did a walk through the green-space off of heritage and there was only a few branches that needed to be cut. They did find 2 fire pits in the woods and he spoke with the 2 residents and gave them the community bylaw and they stated that they will remove them.  They will be doing interviews for 3 new members, which will include a junior member. The department is looking to do their summer social and was hoping that the community would donate towards this again. They are also looking to get an auxiliary membership for the department, and they were wondering about insurance for them in case they got hurt on duty. CAO Perry will have to look into the price of a new policy as the one that they have now no new members can be added as it is capped off at 40. EMO will have a meeting soon to update the policy. The man door and the roof are still leaking at the firehall and the door sill is starting to rot.
b) Recreation, Park, Playgrounds and Green Spaces: Councilor MacAusland gave the following report: The camera are still not installed at the Center, an email will be sent to the contractor to see if we can get an ETA.  Also in the span of 6 weeks, 4 of the weeks for bingo the numbers were below 85. However in the last 2 weeks they have picked back up.  It could be that Bingo World opened up again and the people might have went to check it out. We are going to keep an eye on it.
c)  Water & Sewer:  Councilor Gillis gave the following report: Nothing to report.
d) Repairs, Maintenance and Village Properties: Councilor Blanchard gave the following report: The eave troughs were looked into again, and the new floor is going into the seniors room this week.
e) PEI Federation of Municipalities: Councilor Hughes was absent for the meeting so there is nothing to report.
f) Finances, Budgets, Pay Committee, Bylaws and Planning:  Councillor Parks gave the following report. Finances are good. Nothing to report on the pay committee. Bylaws will be looked at in the fall.

7. APPROVAL OF BILLS TOTALING $ 49,372.64

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the payment of the bills totaling $ 49,372.64 be approved.

8. NEW BUSINESS:
a) Eddie Laughlin Award: The award is now open for nominations till August 1 2023 and the recipient will be awarded at the Parish Picnic August 13th, 2023

9. NEXT MEETING: Monthly Meeting August 8th, 2023

10. MEETING ADJOURNED

MOTION moved by Charles MacAusland THAT the meeting of July 11th, 2023 be adjourned.

 

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RURAL MUNICIPALITY OF MISCOUCHE
Annexing Property on Kinsmen Rd
June 20th , 2023

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Jacqueline Lecky- Councillor
Charles MacAusland- Councillor (Absent)
David Hughes- Councillor
Corey Gillis  Councillor
Michelle Perry- CAO
3 members of the public

Mayor Gallant opened the meeting at 7:00pm and handed the meeting over to Councilor Lecky

Councillor Lecky answered the questions that the public had from the previous meeting.
The public’s questions from the last meeting.

Q: Will they have to connect to the sewer.
A: They do not have too, but they will be charged the annual sewer rate from the community as the lines goes directly in front of their properties.
Q: If they have to hook up shouldn’t the community pay for the cost of this.
A: The community will only cover the cost from running the sewer line from the end of the residence property line to the main line. The residents will be responsible from their property line to the dwelling.
Q: Is there a grant to hook up the sewer line.
A: No unfortunately there is no grant as this is privately owned land.
Q: Can the community provide an estimate as to what it would cost per ft to get hooked up.
A: We can provide you with names of contractors that do that kind of work, that the resident can contact to get an estimate.

Councillor Lecky also informed the residents that council had made a decision to apply to IRAC to annex the property and bring them into the community.  She  asked if there were any additional questions. The residence’s wanted to know how long the process will take.  CAO Perry informed them that it can take anywhere from 6-12 months to have approval. And IRAC will have a public meeting that will be in the paper as to when it will be in case they wanted to go to that one as well.

Mayor Gallant thanked everyone for coming to the meeting

 

 

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
June 13th , 2023

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor
David Hughes-  Councillor
Michelle Perry- CAO

2. Colleen and Rowena Steele address the council with a proposal to have a street named after there very distance relative Dougald Steele. He was one of the first settlers in Miscouche back in 1809.  Most of their relatives after that grew up in the community. Council stated that they do not have any street at this time to be named, and they will keep it in mind for any future ones.

3.Declaration of Conflict of Interest: Councillor Gillis declared a conflict in 9D.

4. MAINTENANCE REPORT: Monty MacAusland gave the following report: The gas station ran out of diesel today so he was unable to finish cutting grass.  He wanted to know if council would reconsider a slip tank for the back of the truck.  It was suggested that he get 4 Jerry cans to keep in the garage in the event that he runs out. It was also suggested that we get a price on what one would cost and look at it for next meeting.  Councillor Hughes sated that he would get a price for one. And CAO Perry will check to see what that means for Insurance.

5. ADOPTION OF MINUTES: Meeting minutes for Special Meeting May 3 and Monthly Meeting May 9th ,2023.

MOTION moved by Ivan Blanchard seconded by Jacqueline Lecky and carried
THAT the minutes for Special  Meeting  on May 3rd, and Monthly Meeting May 9th, 2023 be approved as presented.

6. BUSINESS ARISING:
a) West Lagoon Upgrades: The contractor started cleaning all the brush away for the new lagoon cell.
b) Clean Up Order 100 Lady Slipper Dr S: The letter was received and signed by the resident, and the progress is continuing.
c) Wilfred St: Still no update.
d) Annex Property off of Kinsmen Rd: The paper work is ready to be sent to IRAC, and council needs to inform the residents on the answers to thier questions as well as the decision that council made to annex the property.

 MOTION moved by Allan Parks seconded by David Hughes and carried
THAT the Community submit the paper work to IRAC to restructure the community by taking in 11 properties located on the Kinsmen Rd and All Weather Highway that is in an unincorporated area, that borders Summerside and Linkletter and Miscouche.

e) Complaint on Wilfred St: Garbage on the property: The resident was sent a letter to have the property cleaned up, and has been working the last few days to take some of the garbage off the property.
f) Summer Dinner: The dinner was scheduled for June 23, however most of the council are not available. So council decided to postpone the dinner till the fall.

7. COMMITTEE REPORTS:

a) Fire Dept: Councilor Lecky was not at the last meeting, and the Fire Chief or the Deputy Chief were unable to attend this meeting. Nothing to report.
b) Recreation, Park, Playgrounds and Green Spaces: Councilor MacAusland gave the following report: The 4 trees in the Green Space off of Heritage were taken down and the brush was removed. The Rec center was painted and it looks good, however the floors need to be cleaned professionally.  Council received a proposal for Cross Fit Gym to rent out the bottom floor 7 days a week from 6:30- 8:00pm for $3500 monthly.  If the proposal is accepted then no one else will be able to rent the space including having Bingo on Sundays.

MOTION moved by Corey Gillis seconded by David Hughes and carried
THAT the Community not accept the proposal to rent it out to a GYM and keep the center as a community center for everyone to use.

c)  Water & Sewer:  Councilor Gillis gave the following report: There was a blockage at 16 main Dr and it was determined that it was the home owner issue. And also that the manhole and the lateral will be put in for the new subdivision Dawysn Ct off of Kelly in the next couple of weeks.    d) Repairs, Maintenance and Village Properties: Councilor Blanchard gave the following report: The new welcome signs are up and they look good. Councillor Gillis asked about the eaves troughs in the front of the fire hall. He stated that they need to be fixed.  Arsenault Eaves troughs was out and they tried to fix them but they stated that they are not connected to the building and that is why the water is getting behind them.  Councillor Gillis will contact them again to see about getting them fixed before the water gets behind the siding and creates a bigger issue.
e) PEI Federation of Municipalities: Councilor Hughes stated that there was nothing to report this month.
f) Finances, Budgets, Pay Committee, Bylaws and Planning:  Councillor Parks gave the following report. Finances are good. Nothing to report on the pay committee. Bylaws will be looked at in the fall, and the planning there was 2 development permits issued for 67 & 99 Lady Slipper Dr S both with additions for the back of the dwellings, and 51 Wilfred st a pre built steel building will be
brought on to the property. Council received a preliminary drawing for 4 Kinsmen Rd to subdivide the land and sell the lot as a single family dwelling. Council reviewed the drawings.

 MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the Community give preliminary approve to subdivide lot 23-1 PID # 64865 for a single family dwelling only. Subject to no building or structure to be placed in any of the swale areas on the lot.

8. APPROVAL OF BILLS TOTALING $ 44,918.77

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the payment of the bills totaling $ 44,918.77 be approved.

9. NEW BUSINESS:
a) Summer Program: The program will start on July 3 and run till August 25 for kids aged 5-12 .
b) Speeding on Kelly Dr: A resident called in a complaint of speeding on Kelly Dr and wanted to know about getting speed bumps put in.  Council stated that they will have the CAO call the RCMP to see about getting more patrols on that street.
c) Donation for crosses for veterans: Council received a letter looking for a donation for the crosses in the graveyard re-painted, and new ones purchased for Lot 16.  The cost for the project is about $1100.00.

MOTION moved by Jacqueline Lecky seconded by Corey Gillis and carried
THAT the community donate $100.00 towards the Veteran Crosses Fund.

d) Digital Newsletter: At this time Councilor Gillis stepped out of the room: Council received a request to have the newsletter changed to digital instead of paper.  Council had some concerns about this for the older generation that may not have access to a computer and they like having a paper copy every 3 months.

MOTION moved by Allan Parks seconded by David Hughes and carried
THAT the Community keep the newsletter paper form and see about going digital as well.

e) Grade 9 Graduation.  Council was given an invitation to the Grade 9 graduation for June 23 at 4:00pm. No one was able to attend that day.
f) Thank you card: Council received a thank you card from the Lecky family for the flowers

10. NEXT MEETING: Monthly Meeting July 11th, 2023

11. MEETING ADJOURNED

MOTION moved by Charles MacAusland THAT the meeting of June 13th, 2023 be adjourned.

 

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
May 9th , 2023

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor (Absent)
David Hughes-  Councillor (Absent)
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. MAINTENANCE REPORT: Monty MacAusland gave the following report: Most of the clean up is done and the machines will be switched over to the summer equipment in the next day or two. There was also a question asked if the community should be responsible for cleaning up the church property.  Council discussed this and decided that they will still cut the property but the church should be responsible for the clean up of the grounds. Also CAO Perry has received a few compliments from the residents on the great job that Monty is doing taking care fo the properties.

4. ADOPTION OF MINUTES: Meeting minutes for April 11th, and Special Meeting April 11th ,2023.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the minutes for April 11th, and Special  Meeting  on April 11th , 2023 be approved as presented.

5. BUSINESS ARISING:
a) West Lagoon Upgrades: The contracts have been signed by the contractor and will be dropped off at the office tomorrow at 5 pm.
b) Clean Up Order 100 Lady Slipper Dr S: At this time Mayor Gallant closed the meeting to the public so council could discuss.  Mayor Gallant opened the meeting back to the public and council decided that since there has been progress on the property that a letter be sent to the resident acknowledging the progress and to make sure that they continue to follow through with the clean up order.
c) Wilfred St: Since there was an election in government this has slowed the process down for getting funding approval.  Hopefully we will know something by next meeting.
d) Annex Property off of Kinsmen Rd: Since the meeting on May 3 with the residents of the Kinsmen Rd on annexing their property. Council has decided to start the procedure to annex the property.
e) Quotes for Projects: Council has received 3 quotes for the Painting and 2 quotes for the Flooring. Council discussed the painting quotes and decided that they were going to go back to one of the quotes to get more information on if the wood would be primed and to make sure that the quote amount is correct before they make a decision. Then they discussed the flooring quotes.

MOTION moved by Charles MacAusland seconded by Jacqueline Lecky and carried
THAT the Community go with Town & Country for Luxury Vinyl Plank flooring for the seniors room for $8,547.46 plus HST.

f) Office Space for the Municipalities: Council discussed this again as to whether they would change the pricing for Linkletter to match St Nicholas price.

MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the Community leave the pricing as is for each community and review the pricing when the contract is up for renewal.

 

6. COMMITTEE REPORTS:

a) Fire Dept: Councillor Lecky gave the following report: Since the department changed to level 2 for calls there has been no impact to the department.  The department had 3 calls last month. The safety officer will be making a log book on the bunker gear and helmets as to when they expire so then it will be easier to know what needs to be replaced in the upcoming year. Also the department is looking to raise money for the department, and since the green space in Heritage needs to be cleaned up councillor Lecky was wondering if this is something they can do to raise money. Council advise the department if they are interested then have them go out and have a look at the space, and bring it back to council to see what dollar figure they would want if they are interested.  Deputy Chief Trowsdale had a few things to add: The department wanted to know if a consultant would be hired to get the fire hydrant finished, and if there was any money left over in the budget for the uniforms.
b) Recreation, Park, Playgrounds and Green Spaces: Councilor MacAusland gave the following report: The 4 trees in the Green Space off of Heritage will be taking down this weekend by Branch Tree Manager. Bingo’s are going good they have switched back to evening bingo’s at 7pm. Also the heat pumps are all installed and this maybe a good time to start thinking about getting solar panels at the Rec Center and the Fire hall to offset the pricing. Council thought this was a good idea however with all the projects they have going on this will have to wait till maybe next year.
c)  Water & Sewer:  Councilor Gillis is away this month so nothing to report.

d) Repairs, Maintenance and Village Properties: Councilor Blanchard gave the following report: The roof at the Fire hall he spoke with Wellington Construction and they will come and have a look at it but they are busy right now so they are not sure when they will get her.  Council received 3 quotes on installing 2 heat pumps in the fire truck bay from Gillis Heating, Palmers Mobile Mechanic and Bunchan’s Electric. The heat pumps that came out of the fire hall were 12 years old and funding is available for new ones.

 MOTION moved by Charles MacAusland seconded by Jacqueline Lecky and carried
THAT the Community apply for funding for 2 new heat pumps in the Fire Truck Bay.

MOTION moved by Charles MacAusland seconded by Jacqueline Lecky and carried
THAT the Community go with Palmer’s Mobile Mechanic and AC services for 2- 24000BTU Kerr heat pumps supplied installed and electrical included for $9,300.00 plus HST

e) PEI Federation of Municipalities: Councilor Hughes had attended the annual meeting in Souris for the Federation. And provided CAO Perry with the updates: There was a lot of information about grants available, green communities, and women in government.
f) Finances, Budgets, Pay Committee, Bylaws and Planning:  Councillor Parks gave the following report. The books are at the auditors, and the Fire Department budget from last year has been reviewed and they were a little over $1,000.00 over budget so this leaves nothing available for the uniforms.

7. APPROVAL OF BILLS TOTALING $ 62,484.89

MOTION moved by Allan Parks seconded by Charles MacAusland and carried
THAT the payment of the bills totaling $ 62,484.89 be approved.

8. NEW BUSINESS:
a) Resident Bursary: There were 2 applications for the bursary and the committee that chose last year reviewed them and picked a winner for this year and this will be announced at the graduation.
b) Office hours for the Summer: The office will be closed on Fridays from June till end of August.
c) Summer Dinner for council: Council has decided to go again to Family and friends on June 23 @6 pm.
d) Complaint of Wilfred St and Lady Slipper Dr N: Council received 2 complaints, one was at 55 Wilfred St, there is apparently a lot of garbage in the  back yard and the neighbors are worried about a rodent problem.  This will be investigated and if warranted a letter will be sent to the property owner.  There was also another complaint about 103 Lady Slipper Dr N and there seems to be a lot of junked vehicles on the lot. This will also be looked into and if warranted a letter will be sent as well.

9. NEXT MEETING: Monthly Meeting June 13th, 2023

10. MEETING ADJOURNED

MOTION moved by Charles MacAusland THAT the meeting of May 9th, 2023 be adjourned.

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