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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
August 8th, 2023
1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.
Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Ivan Blanchard- Councillor (Absent)
Charles MacAusland Councillor
Corey Gillis Councillor
David Hughes- Councillor
Michelle Perry- CAO
2. Patrick McSweeney from BDO presented the Financial Statement for the year ending March 31st, 2023. He also explained that the new changes that government is requesting. One is to have a detailed site investigation necessary to measure the liability of the assets and to make sure that there is no asbestos in any of the facilities. Other than that the community is in good shape.
Mayor Gallant thanked Mr McSweeny for the presentation and the he left the meeting.
MOTION moved by Jacqueline Lecky seconded by Corey Gillis and carried
THAT the Financial Statement for the year ending March 31, 2023 be adopted as presented.
3. Declaration of Conflict of Interest: No One declared a Conflict of Interest.
4. MAINTENANCE REPORT: Monty MacAusland gave the following report: Everything is good in the community.
5. ADOPTION OF MINUTES: Meeting minutes Monthly Meeting July 11th,, ,2023.
MOTION moved by Allan Parks seconded by Charles MacAusland and carried.
THAT the minutes for the Monthly Meeting July 11th, 2023, be approved as presented.
6. BUSINESS ARISING:
a) West Lagoon Upgrades: The progress is ongoing.
b) Wilfred St: The tender opened up on August 3 and will close on August 24th, 2023. The cost estimate come in higher than expected at $934,000.00 which is about $300,000 over budget. The government gave a few options to discuss.
1. Tender the project and if it comes over budget to see if the community can come up with the extra money.
2. Tender it to see if the prices come in lower, then make a decision to proceed with the work prior to awarding.
3. Shorten the length to fit the budget
4. Cancel the project.
MOTION moved by Allan Parks seconded by David Hughes and carried
THAT the community continue with the project and go as far as the $675,500 will take them on the project.
c) Restructuring the community: IRAC will set up a public meeting, unsure on what the dates are for the meeting.
d) Slip Tank for the Service Truck: Council received another quote for a 100 gallon tank, and CAO Perry heard back from insurance and the community does not need any additional insurance for it as it will be used mainly for filling the generators and there will be no more that 30-50 gallons left in the tank
MOTION moved by Charles MacAusland seconded by Allan Parks and carried.
THAT the community purchase a 100-gallon fuel transfer tank from Princess Auto to be permanently placed on the maintenance truck.
e) Eddie Laughlin Award: No nominations were received.
f) Hydrant: Contract was signed with WSP to finish the project, and they were requesting some information on the testing that was done when the well was dug, which CAO Perry sent a message to Breakwater to get a copy of the results for the testing. Also, Councilor Parks was looking to get a site visit with the Fire Department to determine where the driveway should go so that we can get Highways approval.
7. COMMITTEE REPORTS:
a) Fire Dept: Councilor Lecky gave the following report. They had 5 calls last month, and also some members participated in Fire Fit in Summerside, which went very well. They received a donation from Summerside which they split with the Juniors. They will be filling 4 positions in the department, and the pump driver position was posted. And they will be doing the road toll again this year for the Parish Picnic. The department will also be having their summer party this year and is looking for a donation for the food. They also realize that the insurance will not be covered for the auxiliary, and Chief Woodbury found out that the auxiliary in Summerside does not have any coverage for theirs and they have very strict guidelines for them. The department also created a committee for service retirement to make sure that all fire fighters that retire get the same thing, and they think that the fire department committee member should be on this committee as well.
MOTION moved by David Hughes seconded by Jacqueline Lecky that they community give the same amount that was given in previous years to the Fire Department for their Summer Party.
Charles MacAusland voted no Motion was carried.
b) Recreation, Park, Playgrounds and Green Spaces: Councilor MacAusland gave the following report: The camera will be installed tomorrow, and the bingos are still doing good.
c) Water & Sewer: Councilor Gillis gave the following report: Nothing to report but he did have a question that the community should have a policy in place that when a resident has a backup that they would have to get a plumber in to have their line taken care of before the community would
go out to flush it. He was informed that is the policy that the community has in place.
d) Repairs, Maintenance and Village Properties: Councilor Blanchard was asent so no report was given.
e) PEI Federation of Municipalities: Councilor Hughes stated that the meeting was postponed, so he had nothing to report.
f) Finances, Budgets, Pay Committee, Bylaws and Planning: Councillor Parks gave the following report. Finances are good. Nothing to report on the pay committee. Bylaws will be looked at in the fall.
8. APPROVAL OF BILLS TOTALING $ 31,862.81
MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried.
THAT the payment of the bills totaling $ 31,862.81 be approved.
9. NEW BUSINESS:
a) Repairs to the sidewalk Main Dr E: Council received a letter from a resident on Main Dr E that the sidewalks in the driveways since they are not continuos it makes it very dangerous for anyone in a wheelchair or someone using a walker. And the resident was asking that council take this matter seriously and get this fixed as soon as possible.
MOTION moved by Corey Gillis seconded by Charles MacAusland and carried
THAT the community be in touch with a contractor to have them come out and have a look at this and see what it would cost to get the repairs done.
b) Funding for a New generator for the Rec Center: There is funding available for up to $50,000 for communities that have an approved reception center plan approved by EMO. The paperwork as already been submitted to EMO with the plan for the Rec Center and we are waiting for a site visit to happen.
MOTION moved by David Hughes seconded by Charles MacAusland and carried.
THAT the community apply for the funding on the condition that the Reception Center plan for the Rec Center is approved by EMO.
Council also talked about selling some of the generators that were supplied by the province for the EMO Plan for the Community. Council is seeking permission from the province to sell off 10 of the generators. CAO Perry will be in touch with the province to find out if this is possible.
c) Corcoran’s Farm Supply: It was brought up again about the condition of the property. Councilor Lecky stated that we have reviewed this before and it does not fall under the unsightly property bylaw, so the discussion was dropped.
d) Personal Issue: At this time council closed the meeting to the public: Councillor Lecky wanted to thank council for all their support over the last 5 years as she read her resignation letter to council as she will be moving out of the community. Council thanked her for her service to the community over the last 5 years and wished her all the best.
The meeting was opened back up to the Public.
10. NEXT MEETING: Monthly Meeting September 12th, 2023
11. MEETING ADJOURNED
MOTION moved by Charles MacAusland THAT the meeting of August 8th, 2023, be adjourned.