COUNCIL MEETING MINUTES- August 11 2020
RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
August 11th, 2020
1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- Administrator
2. Declaration of Conflict of Interest: No one declared a conflict of interest
3. FIRE DEPARTMENT: Chief Jason Woodbury gave the following report: The New Truck Committee would like to know where they stand with the process of the new truck. There is some updates that need to be done for EMO so the committee will get together and make the updates. The floor grates in the fire hall that were replaced 2 years ago, 4 are bent as they were too tight and they got bent taking them out so it was suggested to try a different material to make them. Council suggested to get pricing on the different material so they can compare the cost. The fire department is only having officer meetings at this time and they have 2 groups for training. EMO gave out 8 litres of hand santizer recently.
Council thanked Jason for the report.
Council decided to create a committee to address some important points with the New Fire Truck. The Mayor appointed John Searle Ivan Blanchard and Pat MacLellan to be on the committee.
MOTION moved by Jacqueline Lecky seconded by Allan Parks
THAT the New Committee meet with members from the fire truck committee and address any questions or concerns.
Council also discussed the issue on filling pools from last meeting. Michelle had found the minutes from July 9 2014 which stated that the Fire Chief gave notice to all the firefighters that they will no longer be permitted to fill pools.
MOTION moved by Allan Parks seconded by Ivan Blanchard
THAT the Fire Department no longer be allowed to fill any pools residents or department members.
John Searle and Pat MacLellan voted No Motion was carried.
4. MAINTENANCE REPORT: Service truck needs the Oxygen Sensor and undercoating done which will be done this Friday, and we also received a quote to have the bearings replaced on the Blower.
MOTION moved by John Searle seconded by Pat MacLellan
THAT the bearings on the blower be replaced on a quote of $1380.00 plus labour.
5. REC CENTER REPORT: There is a rental 2 nights a week for Judo at $40.00 a night, and the business for day support for adults with disabilities will be starting on September 1 2020 for $500.00 a month. A contract will be drawn up. Also table tennis wants to know when they can start, council suggested that when they have an operational plan in place they can start 1 night a week.
6. ADOPTION OF MINUTES: Meeting minutes for July 14th, and public meeting July 28 2020
MOTION moved by Ivan Blanchard seconded by John Searle and carried
THAT the minutes for July 14th, and the Public Meeting July 28th, 2020 be approved as presented.
7. BUSINESS ARISING:
a) Re-zoning for Property 843086 Public Meeting: Council had some suggestions before a decision for re-zoning be decided on. They wanted to get some legal advice as to whether they can put a clause in that if the current owner sells the property that the zoning can be reverted back. And also to get some clarification from highways on the additional traffic going onto Kelly Dr. The decision for re-zoning will be table till the information can be gathered. Michelle received confirmation from Tax & Land that real property services only applies to the value of the property for tax purposes not the market value.
b) Laughlin St: There are 5 lots that are sold and the last one is pending financing. Also the Mayor and CAO need authorization to be able to sign the papers on behalf of the Community.
MOTION moved by Allan Parks seconded by John Searle and carried
THAT the Mayor and CAO have authority to sign papers for the sale of the Lots on Laughlin St on behalf of the Community.
MOTION moved by John Searle seconded by Jacqueline Lecky and carried
THAT Lot 15 sale for $29,999.00 plus HST and the deposit was received.
Lot 30 sale for $29,000.00 plus HST and the deposit was received
Lot 29 sale for $24,000.00 plus HST and the deposit was received.
Lot 14 sale for $24,000.00 plus HST and the deposit was received.
Lot 13 sale for $23,500.00 plus HST and the deposit was received.
All prices be accepted as received.
Also Allan wanted to mention that at last month meeting the spokesperson from Laughlin St was informed by council that a meeting will be set up between the residents and Government. They have since be told that they need to come up with an agenda and solutions that are reasonable in order to move forward with the meeting. So council is waiting for input back from them.
c) Speed Bumps on Wilfred St: It was suggested that a meeting be set up with council and the engineer from Highways to find out what the roads are listed as in the Community and which ones can have speed bumps, and if it is possible to get the road changed to have speed bumps. Albert will get the meeting set up. Also will check in to see what it would cost for signs for yards that say slow down children at play to pass out to the community.
d) Quotes for painting the outside of the Fire Hall; council has received 1 quote from Arsenault painters for $250.00 plus HST.
MOTION moved by Pat MacLellan seconded by John Searle and carried
THAT the community get Arsenault painters to paint the wood on the outside of the Fire Hall above 2 windows and the Office door.
e) Summer Dinner Council: Ivan mentioned to have a summer dinner for council and he checked to see if Silver Fox was available and they have a private room and you can order off the menu. Allan advised that this was not a good time to have this with everything going on with Covid-19 and that council should wait till this is over.
MOTION moved by Ivan Blanchard seconded by Pat MacLellan
THAT the Council go out for dinner sometimes within the next month at the Silver Fox.
John Searle and Allan Parks voted No. Motion was carried, and reservations will be made.
8. COMMITTEE REPORTS:
a) Fire Dept: Already discussed
b) Planning Board- Building Permits- Permit was issued to 14 Augustine St detached garage
c) Sewer: Bills: Allan requested that the sewer rates be looked at to see if they should be increased based on the finances. Also sewer flushing will be done the 2nd week of September and it will be posted on our website as well as the post office and in the paper.
d) Firehall Maintenance & Street Lights:
e) Community Improvements:
f) Finances: Laughlin St project: The first 80% was paid for $213,692.07 which $200,000.00 was used out of the Gas Tax. 15% will be paid in September and Allan advised that we will make sure that the top soil that the contractor bought for $30.00 a load will be either taken off the 15% or they will write a check what ever they would prefer. Also the 5% will be held back till July 2021. The Sidewalk Loan payment of $37,500.00 was also paid and this leaves $ 85,770.47, so council may want to pay this loan off when the money is received from the sale of the lots on Laughlin St.
9. APPROVAL OF BILLS TOTALING $ 253,512.19
MOTION moved by Allan Parks seconded by Jacqueline Lecky and carried
THAT the payment of the bills totaling $ 253,512.19 is approved.
10. NEW BUSINESS:
a) Quotes for Generators for East Lagoon: Council has received 1 quote for generators for the lift station on Kinsmen Rd and East Lagoon for $92,9200.00 which includes the installation Cement pads and 2 year contract which includes 6 month check up and oil change. Council had some concerns about what they really need for generators and wanted to have a meeting with the engineer next meeting to get some input. Michelle will set up the meeting.
b) Summerside AA Group: They are looking to use the space in the seniors room which is set up for Miscouche AA Group.
MOTION moved by Jacqueline Lecky seconded by Ivan Blanchard
THAT the Summerside AA Group use the space on Wednesday Evening for 6 months with their operational Plan in Place.
c) Eddie Laughlin Award: there was only 1 recipient Eddie Greencorn. So it will be decided when this will be presented to him.
d) Fire Dues in Outlying Areas: Ivan wanted it to be on next meeting to be discussed.
11. NEXT MEETING: September 8th, 2020
12. MEETING ADJOURNED
MOTION moved by John Searle THAT the meeting of August 11th, 2020 be adjourned.