COUNCIL MEETING MINUTES- May 11th, 2021

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RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
May 11th, 2021

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No one declared a conflict of interest.

3. FIRE DEPARTMENT: Chief Jason Woodbury gave the following report. After reviewing the report for the safety officer it has been determined that 5 sets of bunker gear need to be replaced. And 8 additional sets within the next 3 years as they are expired. Michelle will apply for funding once Jason provides her with a quote. The fire truck committee wants to know where they stand on the purchase of the new truck. There has been a committee of 5 members for the Fire smart committee and they will be meeting soon to discuss some options to help prevent fires in the community. Also the Chief and Deputy chief met with Linkletter farms to see if it was possible to tap into their deep water wells to put a hydrant in the community, and after discussions it was suggested that it might be better for the community to have their own deep water well. Jason checked with the province and we are allowed to have one dug for the purpose of fire. And the community would have to look into possible funding if the project goes ahead.

Albert thanked Jason for the report.

Council discussed getting a committee together to get information so that council has a better understanding on what other communities do and what is best for this community. The committee we will consist of Allan Parks, John Searle and Ivan Blanchard. They will get some information and bring it back to the council. The Amendment for the Fire service Bylaw is approved by council to go ahead with the changes so the first reading will be May 18 at 6:30 and the 2nd reading and adoption will be May 19 at 6:30 pm.

MOTION moved by Jacqueline Lecky seconded by Ivan Blanchard and carried
THAT the Community apply for a grant to purchase 5 new sets of Bunker Gear for the Fire Department.

4. MAINTENANCE REPORT: Monty from Maintenance gave the following report: The generators have been installed and Grass cutting has started for 2021. Ivan asked if the parking spaces lines need to be done. Monty suggested that they are good for this year.

5. REC CENTER REPORT: Councillor Jacqueline Lecky gave the following report: The lights have been changed at the Rec Center and they certainly made a difference. Also the tables will be painted at the end of the month. There was some theft from the canteen for chocolate bars and chips this issue has been resolved and the canteen is now locked during the week. Also Michelle requested that the garbage go on a 2 week rotation at the Rec center as there is a lot of activities during the week and the garbage is piling up. With a wedding coming up in July Michelle would like to know what council wants to do with the expired beer. Council discussed it and they will
deal with this in July before the wedding.

6. ADOPTION OF MINUTES: Meeting minutes for April 13th, and Special Meeting May 5th, 2021.

MOTION moved by Allan Parks seconded by John Searle and carried
THAT the minutes for April 13th and Special Meeting May 5th be adopted as read.

7. BUSINESS ARISING:
a) West Lagoon ICIP Funding: The funding closed on April 30th and no word yet.
b) Disable Washroom at the Fire Hall: Michelle is still waiting for a contractor to come and look to see if there is enough room to put one in.
c) Property 863290 Vacant land between Antoinette and County Oven. Michelle sent an email to the property Owners and they are interested in selling the 2 parcels of land, however Albert was talking to the government and they will not put the road in for free. Also Michelle advised that she talked to government and they stated that we will need to back 500 from the lagoon. So depending on what the road will cost and how many lots can be sold, this will determine what the community will pay for the land. Council decided to table this for the time being as they have other projects to do first.
d) Skate Park Equipment: Jacqueline got 2 quotes for 2 different pieces of equipment and Michelle advised of possible funding for $5,000.00 and or 50%.

MOTION moved by Ivan Blanchard seconded by Jacqueline Lecky and carried
THAT the community purchase the Quarter Pipe for 16,506.38 pending funding approval.

John Searle voted no. Motion Carried.

8. COMMITTEE REPORTS:

a) Fire Dept: Already discussed.
b) Planning Board- Nothing to report.
c) Sewer: 22 Lady Slipper S: The home owner was contacted about the willow tree causing the issue and the home owner advised that the issue was with the breach in the pipe. So the contractor was contacted to have 2 lengths of pipe replaced this will get done before the end of summer. 38 lady Slipper Dr N: This property had an issue with the line under the road and the lateral was replaced going out to the main.
d) Firehall Maintenance & Street Lights: none.

e) Community Improvements: Unsightly Property: 2 letters were sent out for clean up of the properties 1 on Augustine St and 1 on Lady Slipper Dr S. Augustine was cleaned up and Lady Slipper S the owner was in and advised that they will need some time to clean it up, so they were given till the end of summer to have this done.

f) Finances:

9. APPROVAL OF BILLS TOTALING $ 44,744.97

MOTION moved by Pat MacLellan seconded by Ivan Blanchard and carried
THAT the payment of the bills totaling $ 44,744.97 is approved.

10. NEW BUSINESS:
a) Gas Tax Fund: The Federal Government will be doing a top up for the gas tax for 2021. So instead of creating a new project we can put it on an existing one.

MOTION moved by Jacqueline Lecky seconded by John Searle and carried
THAT the Gas Tax Top Up Payment for 2021 of $100,000.00 be applied to the existing upgrades to the East Lagoon Project.

b) Police Association: Annual donation towards the Crime Prevention Guide.

MOTION moved by Allan Parks seconded by Pat MacLellan and carried
THAT the donation of $230.00 for 1/10th of a page advertisement in the Crime Prevention Book be issued for 2021.

c) PCH Donation : Annual Donation.

MOTION moved by Ivan Blanchard seconded by John Searle and carried
THAT the Annual Donation of $1,000.00 be made to the PCH Hospital Foundation.

d) Resident Bursary: Council received 2 qualified applications for the resident Bursary. Michelle read them as applicant A & B.

MOTION moved by Pat MacLellan seconded by Ivan Blanchard and carried
THAT the Resident Bursary of 2021 be awarded to Ben O’Brien.

e) Fishermen’s Wharf: Annual lobster supper meal.

MOTION moved by Ivan Blanchard seconded by Allan Parks and carried
THAT the Council go to Fishermen’s Wharf for their Annual Lobster Supper.

John Searle voted No motion Carried.

f) Environmental Policy: as per the community insurance the community is required to have an environmental policy.

MOTION moved by Allan Parks seconded by John Searle and carried
THAT the Environmental Policy be adopted as read.

g) Workplace Harassment Forms: As per our Insurance we should have workplace harassment forms in place for council staff and Fire Department: Michelle handout these forms for everyone to read and sign and a copy returned back to the office to be kept on file.
h) Office summer Hours, Summer Program, Eddie Laughlin Award: The office hours will be changing for the summer. The office will be closing on Fridays for June July and August. Also the Summer Program will be starting again in July and Michelle has hired 2 people to run it. Eddie Laughlin Award the flyer will go up again and the deadline will be August 9 2021. Also this information will go in the newsletter as well for July 1st.

11. NEXT MEETING: May 11th, 2021

12. MEETING ADJOURNED

MOTION moved by John Searle THAT the meeting of May 11th, 2021 be adjourned.

 

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