COUNCIL MEETING MINUTES- June 11 2024

RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
June 11th, 2024

1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.

Present:
Albert Gallant  – Mayor
Allan Parks – Deputy Mayor
Ivan Blanchard- Councillor
Charles MacAusland  Councillor
Corey Gillis  Councillor
Patrick MacLellan Councillor
Jonathan Gallant Councillor
Michelle Perry- CAO

2. Declaration of Conflict of Interest: No One declared a Conflict of Interest

3. MAINTENANCE REPORT: Monty MacAusland gave the following report: The sewer flushing was done and it took 3.5 days and there was videoing done in a couple of spots. 599 Route 12 which goes through the field and back to the West Lagoon.  There was a huge root ball in the pipe which they cleaned out. The seniors apartments on Kelly Dr, Monty was not sure which way the pipes come out from the buildings. And the jetter got stuck in one of the pipes there as the line was capped off with sand bags.  And he wanted council to think about getting those lines fixed.  Councillor Gillis stated that he will ask to see if he can find out where the lines come out for the seniors building. Monty also stated that he has his name on a storage container for the salt from Corcoran’s for $5,500.00 when they get some new ones in.

4. ADOPTION OF MINUTES: Monthly Meeting May 12th , Closed Meeting May 22nd , and Special Meeting May 27th, and 1st reading of the remuneration Bylaw 2024-01 June 10th, 2024.

MOTION moved by Allan Parks seconded by Charles MacAusland and carried
THAT the minutes for the  Monthly Meeting May 12th , Closed Meeting May 22nd , and Special Meeting May 27th, and 1st reading of the remuneration Bylaw 2024-01 June 10th, 2024 be approved as presented.

5. BUSINESS ARISING:
a) West Lagoon Upgrades: The Lift Station and the UV Chamber were commissioned last week, and the fence is going in this week and Augustine street was paved.
b) Hydrant: The tenders closed for the Parking lot and driveway and AJL Limited was awarded the tender.  They will start sometimes this month.
c) Remuneration Bylaw: The second reading for the Bylaw 2024-01 was read by Deputy Parks

MOTION moved by Allan Parks seconded by Charles MacAusland and carried
THAT the 2nd reading for the Remuneration Bylaw 2024-01be approved as presented.

MOTION moved by Charles MacAusland seconded by Jonathan Gallant and carried
THAT the Remuneration Bylaw 2024-01 be adopted as presented.

d) Unsightly Property 100 Lady Slipper Dr S: The resident of the property asked if council could extend the deadline as he was in an accident and does not have any means of travel at the moment. And there was no way that he was going to meet the deadline of June 21 2024.
e) Sewer line Kinsmen Rd: The community received 3 tenders for the project. Stewart Enterprise , AJL Limited and Curran Briggs.  The recommendation came back from WSP to award the lowest bidder Stewart Enterprise  the project.

MOTION moved by Ivan Blanchard seconded by Allan Parks and carried
THAT the community award Stewart Enterprise the tender for the extension of the Sewer Line Kinsmen Rd in the amount of $ 99,454.87 plus HST

f) Summer dinner for council: 7:00 pm Friday June 14 @ Brothers Two
g) Generator at the Rec Center: Council received the letter back from the supplier stating that the generator will be leaving Minnesota August 12 and arriving August 15.  The supplier did give council 2 solutions
1. They could but a temporary generator on a trailer till the new one comes in.
2. He has a propane one for another customer that he can see if they will wait for another one and they will install that one for us.

Council discussed it and they decided to check with Bobby Morrissey office to see if they can get the funding extended from ACOA until the generator arrives.

6. COMMITTEE REPORTS:
a) Fire Dept: Councilor MacAusland gave the following report: The department had 2 call last month. And they are going to get their group photo done in the fall. The department did not want to give there boot drive money for the new truck, as they use these funds for their operating money.  The department also wanted to know if they could do the log books quarterly instead of monthly.  Council requested them monthly. They also had to order a new AED machine as the old machine finally quite working, and the department wanted to know if council would add cost to this year equipment budget. The truck committee meet with the supplier and there was a few things taken off the new truck and few things added, so the committee is waiting to see what the cost difference will be.  Councillor MacAusland also asked the Deputy Chief Trowsdale who authorized the department to take the #132 over to Wolfville for the training weekend, as the council had no knowledge of this.  He advised that the chief would have gave the authority. Since the Chief was not their to respond, council discussed about putting a policy together and have the Mayor talk with the Chief.

MOTION moved by Charles MacAusland seconded by Jonathan Gallant and carried
THAT the community add the new AED to this year equipment budget.

b) Recreation, Park, Playgrounds and Green Spaces: Councilor J Gallant gave the following report: Bingo are going good it is averaging about 100 people per week. And the profit last month was $3,780.00. Also the barriers for the old playground equipment were removed and the structure is 20 years old, so he wanted to know what council wanted to do with it. The new equipment will be installed in August and it will be far enough away from the old structure.

c)  Water & Sewer:  Councilor Gillis gave the following report: Dawsyn Crt was not flushed on the schedule this year as maintenance could not find the manholes as they were buried.  CAO Perry spoke with one of the owners and advised them to have them marked before the landscaping was done. Councillor Gillis also inquired about the repairs that needed to be fixed on the community side.  It was explained that the contractor that did the work advised that in order to fix it the road would have to be dug up, so council will just leave the pipe as is and flush it every year.
d) Repairs, Maintenance and Village Properties: Councilor Blanchard gave the following report: The heat pump at the Rec Center was not working again so the part was ordered to fix it.  The windows on the front of the Fire Hall will get painted but it is a 2 person job because of the overhanging just below the windows.
e) PEI Federation of Municipalities: Councillor MacLellan gave the following report: There was some new funding that is available to help with infrastructure of water and sewer, however there is some stipulations on who qualifies for it.  So the federation was looking to see if there was a way to get the funding more simplified. There was also a question on the Tax Revenue that comes back to the municipalities.  There is a break down on the percentage that municipality gets, and Councillor MacLellan will have it forwarded to the office

f) Finances:   Councillor Parks gave the following report: Everything is going good with the funds for the community, but there are still a lot of things that need to be paid out this year, so council needs to be mindful of those cost.

7. APPROVAL OF BILLS TOTALING: $38,567.21

MOTION moved by Ivan Blanchard seconded by Pat MacLellan and carried
THAT the payment of the bills totaling $38,567.21 be approved.

8. NEW BUSINESS:
a) Chase the Ace: Council received the information back from the Legion on the requirements. Council has some questions about some of them, but they are interested in joining with the Legion. Deputy Parks will set up a meeting with the Chase the Ace Committee, Councillor J Gallant and Councillor MacLellan to get some of the questions answered so they can make a decision on behalf of the community.

MOTION moved by Allan Parks seconded by Pat Maclellan and carried
THAT the community show their interest in joining Chase the Ace with the Legion.

9. NEXT MEETING: Monthly Meeting July 9th, 2024

10. MEETING ADJOURNED

MOTION moved by Charles MacAusland that the meeting of June 11th, 2024 be adjourned.