COUNCIL MEETING MINUTES- December 11th, 2018
RURAL MUNICIPALITY OF MISCOUCHE
Monthly Council Meeting
December 11th, 2018.
1. OPENING MEETING
Mayor Albert Gallant called the meeting to order at 7:00 P.M.
Albert Gallant – Mayor
Allan Parks – Deputy Mayor
Jacqueline Lecky- Councillor
Pat MacLellan – Councillor
John Searle- Councillor
Ivan Blanchard- Councillor
Joan Arsenault – Councillor
Michelle Perry- Administrator
Fire Chief Jason Woodbury, Deputy Chief Paul Perry and 1 member of the public
2. Declaration of Conflict of Interest: No one had a conflict of interest to declare.
3. FIRE DEPT REPORT: Jason Woodbury congratulated all the new council and advised that the fire department looked forward to working with council, then he gave the following report.
The Christmas dinner is December 15th at 8:00 pm at the Miscouche Legion. Flag poles are here and they will wait till the spring to have them installed.
There was 14 standard calls in the last month.
Emergency Measure Operation: Jason did not think it was a good idea to publicize the plan, as it does depend on what type of disaster it is will depend on what part of the plan is used. There is a copy in the office and he can email copies to council if they prefer. Because there is a lot of after call emergency # they are to be kept confidential. And typically the Emergency Site Manager and the Mayor declare when the plan should be put into place for the Community. There is free training that is available by public safety for council.
Emergency Lighting: There is no emergency lighting in the building and that they can be purchased pretty cheap.
MOTION moved by John Searle seconded by Ivan Blanchard and carried
THAT the emergency lights be put in the building but to have 2 quotes for pricing.
Heater in the bay at the fire hall not working. Michelle will call to have this fixed.
Budget: The fire department will be working on there budget starting in January, so that council and committee can work on this early in case there is any questions or concerns.
Council thanked Jason for the report.
4. MAINTENANCE REPORT: Main Dr E was fixed and they ended up removing the manhole as it was only an 18″ and putting a tee in to hook up to the main line, and then 2 clean outs for the apartments. The work on the Lady Slipper Dr N did not get completed this year with the timing and the asphalt plant closing, but will be on the books to have done in the spring.
Lady Slipper Dr N: There was a U-Haul that took the curbing away from the sidewalk, and left the sidewalk exposed to damage. Highways will need to fix this in the Spring.
5. REC CENTER REPORT: Michelle gave the following report as Robert was unable to be at the meeting. Robert is looking to give-way 4-6 turkeys on the last bingo Sunday before Christmas. The Bingo dinner went really well considering the weather. There was 48 plates out of the 50 that were ordered.
MOTION moved by Pat MacLellan seconded by Jacqueline Lecky and carried
THAT Robert can purchase 6 Turkeys at $15.00 each to give away as prizes for the last bingo before Christmas.
6. ADOPTION OF MINUTES: Meeting minutes for November 13th, 2018 be approved as presented.
MOTION moved by Allan Parks seconded by John Searle and carried
THAT the minutes for November 13th, 2018 be approved as presented.
7. BUSINESS ARISING:
a) Junior fire fighters will be having a dance at the Rec Center on December 15th from 2-4 to raise money for the Juniors, and it will be chaperoned by 4 Fire Fighters.
b) Crack on the Sidewalk on Kelly: The letter was sent out to the company that the resident drove for. And Albert received a call from both parties. The resident was not happy that no one from council went to see him and just sent the letter to the company and he could have lost his job over it. Allan suggested that we have a policy in place so that all residents are treated fairly.
MOTION moved by Pat MacLellan seconded by Allan Parks and carried
THAT the Community cover the cost of repairing the sidewalk by 63 Kelly Dr. And Albert will inform the company as well as the resident.
c) John Mitchell ( Mitchell’s First Aid Services) using the Rec Center: Council discussed this and has decided that he can use it up to $1000.00 a year and in exchange he will train the fire department for free.
MOTION moved by Alan Parks seconded by Ivan Blanchard and carried
THAT Mitchell’s First Aid Service can use the Rec Center on a $25.00 an hour basis up to $1000.00 in exchange of training the Fire Department and Municipal Staff yearly First Aid.
d) Rec Center Manager Policy: this has been signed by both manager and CAO.
e) Council New Roles: Allan Parks was appointed as Deputy Mayor and Finance, John Searle was appointed the Liaison for the Fire Department, Jacqueline Lecky was appointed as rec creation, Ivan Blanchard was appointed Sewer, Pat MacLellan was appointed Federation of Municipalities, and Joan Arsenault was appointed Public Relations and Seniors.
MOTION moved by John Searle seconded by Jacqueline Lecky and carried
THAT council be appointed to their new roles and that Albert Gallant and Allan Parks be giving signing power on the accounts.
8. COMMITTEE REPORTS:
a) Fire Dept: It was mentioned that one of the fire trucks had some rust on it and it was suggested to have them undercoated every year. Jason informed council that they were scheduled to get done every 2 years. It was asked what the undercoating was and if it was rust check it needed to be something better. It was advised to get a quote for the better undercoating for the Fire Trucks.
b) Planning Board- Building Permits- No Building Permits
c) Sewer: When the power was out there was an issue with the East Lagoon. And it was suggested to make sure that there was serge protectors at the lift station and the lagoon. Ivan said that he was in contact with Wayne Bernard Electrical and they can put them in for about $200.00 or less each.
MOTION moved by Ivan Blanchard seconded by Allan Parks and carried
THAT the surge proctor be put in at the Lagoon East, after checking with Preston Silliker to make sure that they are not already installed.
Ivan wanted to know that since he was in charge of the Sewer if he could get authorization in the case of an emergency that he has the authority to make the decision to get the work done.
MOTION moved by Ivan Blanchard seconded by Jacqueline and carried
THAT in the case of a sewer emergency that Ivan Blanchard has the authority to make a decision to have the issue fixed.
d) Firehall Maintenance & Street Lights: It was requested to have longer arms put on the street lights on Kelly Dr to shine over the sidewalks more. Michelle will get in touch with Maritime electric to see what it cost to have the 10′ arms put on the street lights. Also there was a request made to have some street lights put in farther down towards the boundary line on Lady Slipper Dr S. From the warehouse to the top of the hill. This will be looked into in the spring.
e) Community Improvements: Nothing to report.
f) Finance: There was few questions on the finical report that Michelle answered council about. And some changes will be made to better understand the report.
9. APPROVAL OF BILLS TOTALING $ 19,450.99
MOTION moved by Allan Parks seconded by Joan Arsenault and carried
THAT the payment of the following bills totaling $19,450.99 is approved.
10. NEW BUSINESS:
a) Congratulations Letter: Albert read a congratulations letter from Robert Morrissey Office to all elected officials in the Community
b) Meet your Neighbour: council has set a date of February 2 with a storm date of February 9th,
c) Newsletter: Robin Gillis is working on the newsletter there is a few things to add, Archery club, remove garbage cans and flyers off the sidewalk, and Ivan wants to add for residents to use caution on the sidewalks.
d) Table Tennis: Council received a proposal to start a table tennis program at the Rec Center on Wednesday 7-9 for all ages and the resident was looking for the space and $500.00 start up cost
Council discussed and they are in favor of this but would like to see if there is an interest first before the funds will be given. Michelle will have it added to the newsletter once she confirms with the resident if its ok to use them as a contact #
e) Fire Protection in St Nicholas: St Nicholas is looking for a agreement that Miscouche will provide the fire service for St Nicholas. It will just be a standard agreement and the Mayor Jason Woodbury will draw up the agreement for next council meeting for council to review.
f) Fire Dues: Every house in the unincorporated areas are being charged for fire protection. The issue is that council does not know how many properties are in the outlying areas. So there is no way of knowing what the Fire District Committee is being paid monthly and if the Community is getting the correct amount. The task was given to Michelle to see what she can find out for the next meeting.
11. NEXT MEETING: January 8th, 2019
12. MEETING ADJOURNED
MOTION moved by Allan Parks THAT the meeting of December 11th, 2018 be adjourned.